Litigation Filing Assistant

IST Management Services; Los Angeles (CA); Remote; USD 80,000 - 85,000; Full time

Job summary

An established industry player is seeking a Litigation Filing Assistant for a fully remote role supporting litigation departments in Southern California. This position requires at least four years of litigation experience, proficiency in document management systems, and a strong command of Microsoft Office Suite. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional attention to detail and effective communication skills. This role offers a competitive salary and a comprehensive benefits package, including medical, dental, and pet insurance, making it an excellent opportunity for dedicated professionals looking to advance their careers in legal support.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k

Paid Time Off

Pet Insurance

Bonus Incentives

Qualifications

• 4+ years of litigation experience in a law firm or equivalent.
• Advanced knowledge of Microsoft Office Suite and document management systems.

Responsibilities

• Assist with preparing and filing legal documents in compliance with court rules.
• Manage filing systems and ensure timely document submission.
• Communicate with courts and clients to ensure compliance.

Skills

Litigation experience

Microsoft Office Suite

Document management systems

Attention to detail

Communication skills

Organizational skills

Typing speed (55 wpm)

Ability to manage multiple assignments

Education

College degree preferred

Tools

NetDocument

Best Authority

Job description

Overview

IST Management is seeking a Litigation Filing Assistant in Southern California! The Litigation Filing Assistant will be responsible for supporting our client's California offices’ litigation departments by assisting with preparing, filing, and managing legal documents in both state (California) and federal courts. This role will be responsible for providing advanced-level assistant work, specializing in litigation support, for a variety of timekeepers. This is an excellent remote opportunity for diligent workers who possess: four (4)+ years of litigation experience in a law firm or equivalent, working knowledge of litigation support data applications and databases (preferably in a large law firm or corporate law department setting), knowledge and experience in trial preparation, deposition, and mediation, have advanced working knowledge of Microsoft Office Suite and Best Authority, and are proficient in NetDocument or similar document management systems. Microsoft Office Specialist (MOS) certification is preferred. Knowledge and proficiency in a second language are highly desirable.

Location: Fully Remote opportunity - Supporting client offices in Southern California, Silicon Valley and San Francisco. Must reside in California!

Schedule: Working hours from 5:00 p.m. to 12:30 a.m. to accommodate court e-filing deadlines, Monday through Friday. Flexibility for overtime and weekend coverage may be required as needed.

Salaried Compensation: $80,000.00 - 85,000.00, DOE

Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, Pet Insurance and Bonus Incentives

Responsibilities

LITIGATION FILINGS

• Assist attorneys and paralegals with preparing and filing California legal documents, including pleadings, motions, and discovery materials, in compliance with California state and federal court rules
• Manage and maintain filing systems for case files, ensuring accurate tracking and timely filing of all documents
• Prepare and organize documents for electronic and physical filing with the court system, including e-filing through the California courts portal and other state/federal e-filing systems
• Coordinate and track court dates, deadlines, and filing requirements for all ongoing cases; Perform routine California filings, including summons, complaints, notices, and discovery responses
• Assist with preparing documents for service of process and ensure timely and accurate delivery
• Communicate with courts, clients, and other parties to ensure compliance with filing requirements; Perform research related to court rules and procedures, ensuring that filings are completed in a timely and compliant manner
• Support other litigation team members with administrative tasks as needed, including document production, calendaring, and maintaining case files

CUSTOMER SERVICE

• Respond to customer/client requests in a professional manner
• Identify and respond to customer/client issues/problems in a timely manner and seek feedback/follow-up as appropriate
• Build effective working relationships as appropriate

FIRM KNOWLEDGE

• Demonstrate knowledge of the client firm’s culture, practices, business, and structure
• Demonstrate knowledge and adherence to basic firm policies, procedures, and processes
• Participation in the Global Responsible Business program

INITIATIVE

• Take initiative beyond routine responsibility
• Actively seek to maximize productivity
• Seek out and accept new responsibilities and develop opportunities to enhance skills
• Assume responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files

ACCOUNTABILITY

• Own errors and take corrective action
• Meet work deadlines as assigned
• Meet firm standards for attendance and punctuality

WORK MANAGEMENT

• Work well independently and as part of a team
• Demonstrate dedication to producing quality work product
• Pay attention to detail when completing work assignments
• Organize and prioritize workload appropriately
• Utilize resources appropriately to complete work in the most efficient manner
• Cooperate and demonstrate flexibility when facing change
• Assume responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm

COMMUNICATION

• Interact effectively and courteously, in person, by telephone, and in writing with attorneys, supervisors, co-workers, and other business professionals
• Proactively communicate the status of work
• Understand the need to ask questions and seek guidance. Express thoughts clearly, accurately, and concisely, both verbally and in writing

TEAMWORK

• Build effective relationships with coworkers
• Participate and contribute fully as a team member

TECHNOLOGY

• Utilize available technology to carry out job responsibilities
• Determine the most appropriate technology to accomplish a given task
• Seek ways to utilize technology to improve efficiency

Qualifications

The Litigation Filing Assistant role is an excellent remote opportunity for diligent workers who possess: four (4)+ years of litigation experience in a law firm or equivalent, working knowledge of litigation support data applications and databases (preferably in a large law firm or corporate law department setting), knowledge and experience in trial preparation, deposition, and mediation, have advanced working knowledge of Microsoft Office Suite and Best Authority, and are proficient in NetDocument or similar document management systems. Additional qualifications include:

• Microsoft Office Specialist (MOS) certification preferred
• Knowledge and proficiency in a second language are highly desirable
• 55 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills
• Attention to detail and good organizational and analytical skills
• Ability to juggle various assignments and produce accurate work products in a fast-paced, deadline-oriented environment
• Flexible attitude and the ability to deal well with changing assignments and priorities
• Flexible for overtime; Professional appearance and demeanor
• College degree preferred but not necessary with appropriate experience