Litigation Docketing Specialist - Utah

Holland & Hart LLP; Utah; Hybrid; USD 39,000 - 65,000; Full time

Benefits offered by this job

37.5-hour work week

Wellness program

Paid time off

Medical, dental, vision insurance

Life, AD&D, EAP, STD, LTD

401(k) with company match

Educational assistance

Free or discounted legal services

Volunteer opportunities via Holland & 

Job summary

Holland & Hart LLP is seeking a Litigation Docketing Specialist in Utah to support multi-jurisdictional docketing firm-wide. You will enter deadlines, review filings, and verify applicability of deadlines for Utah state and federal courts.

Responsibilities include research, coordinating with case teams, and handling inquiries while maintaining confidential information. The role blends hybrid onboarding with a remote-heavy schedule and offers discretionary bonus potential.

Qualifications

• Two (2) + years of litigation docketing, calendaring and civil procedure experience.
• Knowledge of various Court websites, litigation procedures, docket searching and document retrieval databases.
• Proven aptitude to learn new software applications.
• Ability to read a legal document and conclude if a future deadline is evident.
• Strong knowledge to identify court rules and procedures in Utah state and federal courts.
• Proven ability to learn and retain new information quickly.
• Ability to communicate effectively with all levels within the firm.
• Ability to handle and maintain confidential or sensitive information.
• Strong attention to details with the ability to manage multiple tasks simultaneously in a fast-paced environment.
• Strong analytical, data entry, and problem-solving skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Make entries of litigation deadlines into the docketing database following docketing procedures and methods of entry.
• Thoroughly reviews filed documents and written docketing requests to ensure all deadlines are identified and docketed.
• Performs research as needed in the context of verifying applicability of deadlines.
• Communicates regularly with case teams to gather additional information necessary to accurately maintain case docketing.
• Handle all case team inquiries and requests in a timely and efficient manner.
• Monitor internal team inboxes in order to execute on the receipt and retention of all court filings.
• Monitor cases with the use of various online resources, distributing documents as requested.
• May support multiple projects assigned by the Docketing Manager or senior team members.
• Maintains litigation docketing team protocols.
• Performs additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Skills

Litigation docketing

Calendaring

Civil procedure

Court rules knowledge

Microsoft Office

Communication

Research

Data entry

Deadline identification

Attention to detail

Job description

The Litigation Docketing Specialist will report to the Docketing Manager and is a client focused, detail-oriented position that provides national, multi-jurisdictional litigation docketing support firm-wide. To be successful in this role, a candidate needs a strong knowledge of court rules and procedures in Utah state and federal courts, to independently identify deadlines based on jurisdiction rules.

• Make entries of litigation deadlines into the docketing database following docketing procedures and methods of entry.
• Thoroughly reviews filed documents and written docketing requests to ensure all deadlines are identified and docketed.
• Performs research as needed in the context of verifying applicability of deadlines.
• Communicates regularly with case teams to gather additional information necessary to accurately maintain case docketing.
• Handle all case team inquiries and requests in a timely and efficient manner.
• Monitor internal team inboxes in order to execute on the receipt and retention of all court filings.
• Monitor cases with the use of various online resources, distributing documents as requested.
• May support multiple projects assigned by the Docketing Manager or senior team members.
• Maintains litigation docketing team protocols.
• Performs additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.
• Communication - Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience - Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill - Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player - Works within team and cross-functionally to meet required results.

Job Qualifications (Education, Experience and Certification):

• Two (2) + years of litigation docketing, calendaring and civil procedure experience.
• Knowledge of various Court websites, litigation procedures, docket searching and document retrieval databases.
• Proven aptitude to learn new software applications.
• Ability to read a legal document and conclude if a future deadline is evident.
• Strong level of knowledge to identify court rules and procedures in Utah state and federal courts.
• Proven ability to learn and retain new information quickly.
• Ability to communicate effectively with all levels within the firm.
• Ability to handle and maintain confidential or sensitive information.
• Strong attention to details with the ability to manage multiple tasks simultaneously in a fast-paced environment
• Strong analytical, data entry, and problem-solving skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Schedule:

This positions will start as a hybrid role throughout the onboarding period, then transition to a primarily remote schedule. Additional days in-office may be required depending on business need and the demands of specific tasks. The hybrid work structure may change at any time, including the number of in-office day requirement.

Compensation:

Holland & Hart offers of employment take into consideration a candidate's education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. A discretionary bonus may be available based upon performance. The Salt Lake City salary range is $28.24 to $47.07 per hour. A discretionary bonus may be available based upon performance.

Application Window:

The application window is anticipated to close on or after Friday, September 4, 2026. Holland & Hart reserves the right to close the position prior to or after this date.

Application Note:

We ask that all candidates complete this application independently, without the use of AI tools or assistants (such as ChatGPT, Copilot, or similar). We value your authentic responses and want to understand your genuine experience and thinking.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.