Litigation Docketing Specialist

Greenberg Traurig, LLP; Irvine (CA); Hybrid; USD 56,137 - 62,253; Full time

Benefits offered by this job

Health insurance

401K

Paid vacation and sick time

Job summary

Greenberg Traurig, LLP is looking for a Litigation Docketing Specialist to join their West Coast Regional Litigation Docketing Team. Located in California or Nevada, you’ll manage deadlines and collaborate with case teams to ensure efficiency in docketing tasks.

With at least 7 years of litigation experience and strong critical thinking skills, you will play a pivotal role in delivering outstanding client service. The position requires proficiency in ProLaw and excellent organizational abilities.

Qualifications

• Substantial experience computing deadlines for state and federal courts.
• Minimum 7 years of litigation experience in California and Nevada.
• Ability to work under pressure effectively prioritizing multiple tasks.

Responsibilities

• Review emails for docketing necessity within assigned folders.
• Enter and update deadlines in ProLaw using legal rules.
• Communicate with case teams to gather necessary information.

Skills

Computing deadlines for courts

Knowledge of litigation processes

Critical thinking skills

Research and analysis skills

Strong interpersonal skills

Time management

Education

Bachelor’s Degree or equivalent experience

Tools

ProLaw

Microsoft Office Suite

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, offers an exciting employment opportunity. We provide competitive compensation and an excellent benefits package, along with the chance to work within an innovative and collaborative environment.

Join Our West Coast Regional Litigation Docketing Team

We are looking for a highly skilled professional who thrives in a fast‑paced, deadline‑driven environment. The ideal candidate possesses strong problem‑solving and decision‑making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic, a can‑do attitude, and excellent communication skills, you will take initiative, approach challenges with confidence, and collaborate effectively across teams to deliver exceptional client service. You will play a critical role in driving success, anticipating needs, and providing strategic solutions.

This role will be based out of one of the following offices: Sacramento, San Francisco, Silicon Valley, Los Angeles, Orange County, San Diego, or Las Vegas on a remote basis. The position reports to the Litigation Docketing Supervisor.

Position Summary

The West Coast Regional Litigation Docketing team is a group of experienced legal professionals who have chosen to channel their strong litigation skills into calendaring management. The team provides centralized docketing using ProLaw for multiple offices, including several national practice area groups. We are looking for a candidate to join this team as a Litigation Docketing Specialist with litigation experience in both California and Nevada. Candidates who can work remotely but live in close proximity to one of our six California offices or our Las Vegas office are considered. Candidates must also be flexible to work overtime as needed.

Key Responsibilities

• Reviews emails received within each assigned public folder comprised of internal emails from case teams, scanned mail and ECF filings/serves to determine docketing necessity.
• Makes informed decisions as to whether the docket items qualify to be added to each case team's Outlook calendar.
• Assesses and stages priority of all received items to create a queue for each public folder.
• Enters and updates applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules.
• Communicates with case teams to gather necessary information on case set‑ups and management.
• Performs limited research as needed in the context of verifying applicability of deadlines.
• Responds to inquiries from the litigation teams regarding docketed events, deadlines, and rules.
• Maintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket dates.
• Promotes the firm’s docketing policies and procedures through all communications with litigation teams.

Qualifications

Skills & Competencies

• Substantial experience computing deadlines for state, federal and appellate courts.
• Strong knowledge of litigation processes, court rules and procedures.
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines.
• Ability to research, analyze and summarize issues in writing and possess excellent attention to detail.
• Familiarity with various court websites, docket searching and document retrieval databases.
• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team.
• Candidate must be a self‑starter who can work independently with minimal supervision.
• Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks.
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation.
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred.
• Minimum 7 years of current California and Nevada Litigation experience on case teams and 7 years of current Federal Litigation experience.
• Prior litigation paralegal or legal secretary experience preferred.
• Prior work experience in large firms preferred.

Technology

• Prior experience with rules‑based calendar systems (ProLaw, Compulaw or eDockets software) required.
• Computer proficiency in Windows‑based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe Acrobat.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.
• Familiarity with or willingness to learn AI platforms (Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day‑to‑day workflows to enhance daily work tasks as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation.

Expected Pay Range

Las Vegas: $37.50 to $39.90

California: $40.75 to $45.19

Actual pay will be adjusted based on experience, location, and other job‑related factors permitted by law. Full‑time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short‑term disability, long‑term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, we will consider qualified applicants with arrest or conviction records for employment.

GT is an EEO employer with an inclusive workplace committed to merit‑based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non‑discrimination on any protected basis.