Litigation Docket Specialist

McGuireWoods LLP; Seattle (WA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

McGuireWoods LLP in Seattle seeks a Docket Specialist to support the firm’s Docketing Risk Management Department. You will handle Federal, State, and local rules, review key dates, and ensure compliance while collaborating with attorneys, paralegals, and court personnel.

The ideal candidate has 3–5 years in litigation docketing, strong communication, and proficiency with CourtAlert or similar software. A hybrid remote option is available to balance client service with work‑life balance.

Qualifications

• 3–5 years of experience in a litigation docket department.
• Excellent communication skills and ability to collaborate with attorneys and staff.
• Proficiency with CourtAlert or similar docket management software.
• Ability to interpret and manage deadline-related information.
• Interest in using AI tools (e.g., Harvey, Copilot) to support high‑impact work.

Responsibilities

• Provide direction on Federal, State, and local rules of procedure and practice.
• Collaborate with the docketing team on legal research and inquiries using internal tools, PACER, Practical Guidance, and online resources.
• Stay informed on procedural best practices via monthly team meetings and rule changes.
• Collaborate with the application support specialist to maintain and monitor updates of court rules and procedures.
• Monitor court filings and extract sensitive critical dates and modify dates as needed to supplement CourtAlert information.
• Record key documents and deadlines in CourtAlert, calculating procedural due dates according to applicable laws.
• Request Intake Forms and open new cases in CourtAlert.
• Communicate with attorneys, paralegals, and support staff about calendared events and any updates to compliance dates in the docketing system.

Skills

Communication skills

Deadline management

Team collaboration

Tools

CourtAlert

Job description

Overview

McGuireWoods is seeking a Docket Specialist to join our Docketing Risk Management Department. This role supports docketing requests from over 20 offices, providing comprehensive litigation docketing services and ensuring adherence to best practices. Key responsibilities include advising legal teams on court rules, reviewing critical dates for compliance, and handling risk management tasks. The ideal candidate will have strong communication skills and be able to collaborate directly with attorneys and court personnel.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work‑life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Provide direction on Federal, State, and local rules of procedure and practice.
• Collaborate with the docketing team to perform various responsibilities, including legal research and responding to procedural inquiries using internal tools, PACER, Practical Guidance, and online resources.
• Stay informed on procedural best practices by attending monthly team meetings, following case trends, and rule changes.
• Collaborate with application support specialist to maintain and monitor updates of court rules and procedures.
• Monitor all court filings and extract sensitive critical dates and modify dates with extra text when necessary to supplement CourtAlert automated Rule‑Set information.
• Record key documents and deadlines in the CourtAlert Docketing and Case Management System, calculating procedural due dates according to applicable laws.
• Request Intake Forms and open new cases in CourtAlert.
• Communicate with attorneys, paralegals, and support staff, providing timely responses to inquiries about calendared events, court procedures, pleadings, and any updates to compliance dates in the docketing system.

Qualifications

• 3‑5 years of experience in a litigation docket department.
• Strong proficiency with CourtAlert or similar rules‑based docket management software.
• Skilled in interpreting and managing deadline‑related information.
• Excellent communication skills, with the ability to effectively collaborate with attorneys, staff, and colleagues on all docketing matters.
• Assist with researching docket issues, responding to inquiries, and supporting special projects, including peer training, as assigned by the National Docket Manager.
• Demonstrates professionalism, delivers high‑quality service, and maintains a positive, solution‑oriented attitude across all interactions within the firm.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient high‑impact work.

Have more questions? Connect with a recruiter directly.