Litigation Counsel Administrative Specialist

SAIC; Arlington (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

SAIC is seeking a Litigation Counsel Administrative Specialist to provide full-time on-site support within the Department of Defense. Key responsibilities include preparing legal correspondence, managing office communications, and coordinating tasks for senior leadership. Ideal candidates have relevant experience in similar environments and proficiency in essential office software.

Qualifications

• Two years of relevant experience including office software proficiency.
• Experience in government, law office, or corporate general counsel office.

Responsibilities

• Prepare and submit requests for opposing counsel visits.
• Draft and review correspondence requiring independent judgment.
• Manage senior leadership calendars and facilitate meetings.

Skills

Proficiency with Microsoft Office Suite

Using and maintaining SharePoint sites

Fluency with DoD standards

Education

Bachelor’s Degree

Job description

Litigation Counsel Administrative Specialist

SAIC is seeking an Administrative Specialist to provide full time support on-site in the Office of Information Counsel (OIC) Litigation Counsel working as part of contract team with the DoD Office of the General Counsel (OGC).

Responsibilities to include:

• Prepare, process, and submit telephone call and visit requests for opposing counsel to visit clients detained by the Department of Defense.
• Draft correspondence, memoranda requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports; ensure correspondence accuracy, format, spelling, and grammar; assemble enclosures, attachments, and other reference documentation before submission of the information to superiors for concurrence, approval and signature; make minor corrections to incoming and outgoing correspondence, recommend format and content changes and, if necessary, return to originator for corrections; and develop read-ahead material when required.
• Review correspondence and other materials prepared for the information and signature for appropriate content, coordination, and routing.
• Maintain files and records and perform office administrative duties to include copying and distribution, data input, and database management.
• Prepare travel arrangements for federal staff.
• Track and coordinate all taskers within the office to ensure deadlines are met.
• Manage senior leadership calendars and organize office-level meetings, entrance into various locations, parking, materials, and equipment.
• Facilitate external meetings, working groups, and technical and operational challenge interchange meetings.
• Coordinate closely with OGC(Legal Counsel) and OGC(Litigation Counsel).
• Hand carry legal actions and packages to and from coordinating offices.

Qualifications

Educational Requirement:

• Years of experience will be accepted in lieu of a degree.

Required Experience/Skills:

• Two years of relevant experience including using and maintaining SharePoint sites and Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
• Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice.

Desired Experience/Education:

• Bachelor’s Degree.
• Previous government, law office, corporate general counsel office, or JAG office experience.

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