Litigation Case Assistant

Cooley LLP; Chicago (IL); On-site; USD 45,847,000 - 48,712,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Parental benefits

Job summary

Cooley LLP is seeking a Litigation Case Assistant in Chicago to support attorneys and paralegals throughout the litigation lifecycle, from filing through trial and appeals.

You will organize case materials, manage e-rooms, prepare documents for Bates-numbering and filing, and assist with deposition logistics, motions, and trial exhibits, while maintaining accurate records and calendars.

Qualifications

• Bachelor’s degree required.
• Excellent English and Chinese language skills.
• Availability to work overtime as needed.
• Experience with litigation databases or eDiscovery is a plus.

Responsibilities

• Organize and maintain case materials and e-rooms.
• Prepare documents for Bates-numbering, redaction, and indexing.
• Assist with deposition logistics and witness files.
• Draft motions and briefs; assemble briefing books.
• Coordinate service of process and e-filing.
• Manage trial exhibits and attend trials as needed.

Skills

English & Chinese

Overtime capable

MS Office & iManage

Communication skills

Education

Bachelor’s degree

Tools

iManage

Microsoft Office

Job description

Litigation Case Assistant

Cooley is seeking a Litigation Case Assistant.

Position summary:

Primarily responsible for providing support to paralegals and attorneys during all phases of the litigation process, from the commencement of a new action to the discovery period and through trial and post-trial findings and appeals. The Case Assistant will be expected to handle diverse and multiple responsibilities, which include but are not limited to:

Position responsibilities:

Document and information management:

• Organize and maintain case material and e-rooms
• Prepare documents for Bates-numbering, redaction, duplication/scanning and indexing
• Categorize and maintain files in chronological, numerical, and subject matter order to meet litigation team objectives
• Work with Litigation Support & E-Discovery Services and vendors on e-discovery and electronic productions
• Under the guidance of paralegals and attorneys, prepare chronologies, indices, and summaries of information and facts gleaned from discovery

Conduct document searches and factual research:

• Assist with the maintenance of internal case databases for the cataloging and retrieval of documents
• Conduct database searches and organize information retrieved in a coherent and concise manner
• Utilize library resources and conduct fact research from publically available sources

Prepare for and attend depositions:

• Assist in the coordination of deposition logistics
• Assist paralegals and attorneys in preparing witness files and exhibits to be used at deposition
• Attend deposition with attorney to take notes, handle exhibits during the deposition, and digest transcripts to summarize highlights of a proceeding

Motion practice and court filings:

• Assist in the drafting of motions and briefs
• Create briefing books
• Fact check, proofread, and assemble exhibits related to filing
• Electronically file brief or coordinate filing with Firm’s Managing Clerk or other designated personnel trained to e-file
• Coordinate service of process and courtesy copies

Prepare for and attend trials:

• Assist in the coordination of trial logistics
• Organize and track exhibits, files and all other supporting documents
• Assist attorneys in the courtroom by taking notes, and operating courtroom presentation software
• Assist in the preparation of witness testimony

Other:

• Bill a minimum of 1600 hours annually
• Turn in time sheets, e-time logs and fulfill other administrative duties in a timely fashion
• Other tasks as assigned

Skills and experience:

Required:

• Available to work overtime, as required
• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Bachelor’s degree
• Excellent oral and written communication skills in English and Chinese (Mandarin)

Preferred:

• Familiarity with Microsoft Word, Outlook and other automated litigation database software
• Paralegal certificate

Competencies:

• Excellent written and oral communication skills
• Ability to work well with others, including clients
• Ability to work well under pressure
• Excellent organizational skills

Cooley LLP offers a competitive compensation and excellent benefits program. EOE.

The expected hourly pay range for this position with a work schedule of 20 hours per week is $32.00 - $34.00 ($33,280.00 - $35,360.00 annually).Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.