Litigation Assistant, Case Management

Scott & Associates, PC; City of Rochester (NY); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with employer match

Job summary

Scott & Associates, PC is a well-established multi-state legal recoveries firm seeking a motivated Case Management Clerk to join our growing team in Rochester, NY. The position supports the Legal Case Manager by handling case management duties, processing documents, and ensuring timely delivery to clients and staff.

The role emphasizes proficiency with MS Office, database and online platforms, and strong organizational skills.

Qualifications

• Proficient with MS Office (Word, Outlook, Excel).
• Ability to work with databases and online platforms.
• Operate basic office equipment (copy/fax/printer/scanner).
• Self-reliant and proactive in communication with management.
• Legal office experience or equivalent education.
• Knowledge of legal principles and terminology.
• Excellent interpersonal and analytical skills.
• Detail-oriented, diligent and flexible.
• Ability to handle conflicting time demands and task completion.
• Proficient in English (oral and written).
• Ability to work with diverse individuals respectfully and maintain confidentiality.

Responsibilities

• Process all incoming legal documents with urgency.
• Prepare documents for delivery to clients or internal staff with attachments.
• Sort, package, and mail legal documents.
• Record information in the Firm’s case management system.
• Obtain legal documents from court websites.
• Perform other duties as assigned by the Legal Case Manager.

Skills

MS Office proficiency

Database and online platforms

Office equipment operation

Communication with management

Legal office experience

Legal terminology

Interpersonal skills

Detail-oriented

Time management

Confidentiality

English language proficiency

Education

High school diploma or equivalent

Tools

Case management software

Job description

Scott & Associates, PC is a well-established, multi-state legal recoveries firm. Since our founding in 2000, we've grown into a leading force in debt recovery, providing trusted and comprehensive legal solutions for financial institutions nationwide.

Our teams are driven, collaborative, and committed to delivering results.

We are seeking a motivated Case Management Clerk to join our growing team.

Position Summary

The Litigation Assistant, Case Management assists in the management of all case management duties as directed by the Legal Case Manager.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Processing all incoming legal documents with urgency
• Prepare documents for delivery to clients or internal staff ensuring all requisite attachments are present
• Sorting, packaging, and mailing legal documents
• Recording information in the Firm’s case management system
• Obtaining legal documents from court websites
• All other duties as designated by the Legal Case Manager.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Proficient with MS Office (Word, Outlook, Excel).
• Ability to work with databases and on-line technological platforms
• Ability to operate basic office equipment such as a copy machine, fax machine, printer, scanner, and computer.
• Ability to be self-reliant and able to initiate communication with management
• Legal office experience or equivalent education
• Knowledge of legal principles and legal terminology.
• Excellent interpersonal and analytical skills.
• Ability to be detail-oriented, diligent, and flexible
• Ability to handle conflicting time demands and focus on task completion with little direction or need for supervisory follow-up
• Proficient command of the English language in both oral and written format
• Ability to work and maintain patience with diversified individuals of various ethnic backgrounds and professional competencies
• Ability to maintain confidentiality in a professional manner

Beneftis

• Eligible for medical, dental, vision, and company paid life insurance on the first of the month following 60 days of employment.
• 401(k) with employer match.

Please visit our website, www.spalaw.com, for more information on our Firm.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.