Litigation Assistant

Neighborhood Defender Service; New York (NY); On-site; USD 69,000 - 81,000; Full time

Benefits offered by this job

Medical and dental benefits

403b retirement contributions

PTO

Job summary

Neighborhood Defender Service in Harlem seeks a Litigation Assistant to join the Family Defense Practice for a 12-month, full-time temporary assignment. You will support attorneys, social workers, and advocates through every phase of Article 10 and related family court matters.

The role requires strong organizational skills, clear communication, and the ability to manage confidential records, discovery, and court filings.

Qualifications

• Commitment to criminal justice, indigent defense, racial equity, and social justice.
• Ability to quickly build relationships with people of varying identities, incomes, races and ethnicities.
• High level of organization and administrative skills to handle a high caseload.
• Clear and effective communication skills, both orally and in writing.
• Willingness to work in-person in Harlem and surrounding offices.
• Willingness to work shifts around court holidays.

Responsibilities

• Provide support to the legal defense team with client-centered advocacy.
• Staff intake in court and assist with hearings.
• Maintain records and enter notes in the case management system.
• Prepare and serve legal papers and subpoenas.
• Catalogue and review discovery materials.
• Prepare trial binders and organize exhibits.
• Participate in investigations and witness interviews.
• Communicate with court staff and treatment providers.
• Attend in-person meetings and trainings, with at least two days per week on-site.

Skills

Communication skills

Organizational skills

Team collaboration

Adaptability

Attention to detail

Computer literacy

Education

Bachelor's or associate degree or two years related administrative experience

Tools

Microsoft Office Suite

Adobe

Case management software

Westlaw

Job description

Overview

Job Title: Litigation Assistant

Department: Family Defense Practice

Location: Harlem

Reports To: Discovery Supervisor

Position Type: Temporary (12 months), full-time

Union Status: Non-union

FLSA Status: Non-Exempt

About NDS:

Neighborhood Defender Service (NDS) is a national nonprofit public defense organization that pioneered the holistic defense model more than 30 years ago. Founded in Harlem, NDS was built to challenge the traditional public defense model by centering clients, communities, and interdisciplinary advocacy. Today, NDS operates community-based offices in Harlem; the Bronx; Detroit; and Hays County, Texas, supported by a unified national infrastructure that allows local teams to deliver high-quality, responsive representation rooted in the communities they serve.

Across all locations, NDS provides client-centered legal representation through interdisciplinary teams composed of attorneys, investigators, social workers, client advocates, and team administrators. Our approach emphasizes early and ongoing engagement with clients—before arrest where possible, throughout the life of a case, and beyond case resolution—while addressing the legal, social, and systemic challenges that impact long-term stability. NDS is committed to treating every client with dignity and respect and to advancing justice for individuals and communities that have been historically marginalized and over‑policed.

Core Purpose of the Role:

The litigation assistant is an essential part of a client’s interdisciplinary team and will work closely with attorneys, social workers, and client advocates during the pendency of Article 10 and related family court and administrative cases. This is a temporary, full-time position for 12 months.

Responsibilities

• Provide excellent assistance to the legal defense team with energy, enthusiasm and a commitment to striving for client-centered holistic advocacy throughout the case;
• Assist with all aspects of Article 10, Statewide Central Register, and related custody, visitation, guardianship, paternity, termination of parental rights and other cases;
• Staff intake in court regularly, as assigned, and assist the legal team with emergency hearings;
• Work under high pressure in an atmosphere of frequent emergencies and tight deadlines;
• Engage with clients through telephone contact, in person meetings, and court appearances;
• Maintain thorough and accurate records and client files by timely saving documents in NDS’s cloud server and entering notes and other data into NDS’s case management system
• Prepare, file and serve legal papers and subpoenas and draft legal correspondence in collaboration with attorneys;
• Catalogue, organize and review discovery, i.e., medical records, investigation notes, videos, photographs, etc.;
• Prepare trial binders and organize exhibits for hearings and trials;
• Participate in limited investigative work such as identifying and interviewing witnesses, taking photographs and videos, and obtaining documents and other reports;
• Communicate with court staff, treatment providers, records departments;
• Attend in person mitigation and cross-practice team conferences, staff meetings, trainings, and select community intake days, with the expectation of in-person work at least two days per week;
• Assist practice and cross-practice committees to promote NDS’ holistic representation model;
• Assist Early Defense team with intake as needed. Provide logistical and administrative support to attorneys and non-attorney advocates;

Qualifications

• A demonstrated commitment to criminal justice, indigent defense, racial equity, and social justice issues, and a substantive understanding of the biases impacting our clients.
• An ability to quickly build relationships with people of varying identities, income levels, races and ethnicities.
• A high level of organization and administrative skills to handle a high caseload and multi-task in a very fast-paced environment.
• Clear and effective communication skills, both orally and in writing.
• Energy, enthusiasm, and ingenuity to gather and develop information from a broad spectrum of sources, ranging from community residents to county, state, and federal agencies.
• Ability to work cooperatively in a team.
• Must possess the ability and readiness to quickly learn and use relevant computer software.
• Knowledge and experience with Microsoft Office Suite, Adobe, and a basic knowledge of computer usage in a network environment.
• Bachelor's or associate degree or two years related administrative experience.
• Must be willing to work in-person in Harlem and/or family court satellite offices in Lower Manhattan or the South Bronx
• Must be willing to work shifts before or after court holidays

Preferred

• Spanish language fluency is preferred.
• Lived experience with family court, the family policing system, and/or other systems impacting NDS’ clients strongly preferred
• Experience using Westlaw or other legal research tools preferred
• Experience using a case or data management system preferred
• Experience with Egnyte, NYS Criminal Inquiry System, UCMS, E-Courts/WebFamily, defenderDATA a plus

Compensation

Compensation is commensurate with experience. The current salary range for this position is $68,500 - $80,650. Full medical and dental benefits provided as well as 403b retirement contributions and PTO.