Litigation Assistant

Morgan & Morgan, P.A.; Jersey City (NJ); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) plan

Paid time off

Paid holidays

Job summary

Morgan & Morgan, P.A. in Jersey City, NJ is seeking a qualified Litigation Assistant to support the legal team with day-to-day operations, including administrative duties, scheduling, case file management, and document preparation.

The role requires strong writing, organization, and communication skills. A bilingual English/Spanish candidate is preferred. This on-site position offers a competitive hourly rate and benefits as part of a full-time team.

Qualifications

• High school diploma or GED required.
• Associate degree in paralegal studies or related field preferred.
• Bilingual English and Spanish preferred.
• At least 2 years' experience as an administrative assistant in a law firm or corporate legal dept.
• Experience in Personal Injury or related practice areas preferred.
• Ability to multi-task in a fast-paced environment with minimal supervision.
• Strong writing and communication skills; proficient in calendar depositions, mediation, and hearings.
• Knowledge of motions, discovery, evidence, and court rules.
• Highly organized with the ability to manage multiple deadlines; 35 wpm typing.

Responsibilities

• Perform administrative duties: scheduling calendar hearings and deadlines, organizing case files, and managing logistics.
• Maintain pleadings and discovery indexes; organize exhibits and documents.
• Implement improvements to administrative processes for efficiency.
• Collect, examine, and organize evidence and legal documents for attorney review.
• Draft and proofread correspondence and legal documents such as pleadings and contracts.
• Research regulations and laws to assist with reports and case preparation.
• Manage client billing: prepare, finalize, and send bills; resolve billing issues with billing attorney.
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
• Maintain paper and electronic filing systems; manage documents.
• Performs other duties as assigned.

Skills

Multitasking

Written & verbal communication

Attention to detail

Typing speed 35 wpm

Team collaboration

Education

High school diploma or GED

Associates/Bachelor/paralegal certificate

Tools

Microsoft Word

Excel

Outlook

Job description

At Morgan & Morgan, the work we do matters. For millions of Americans, we’re their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights. Our over 6,000 employees are all united by one mission: For the People.

Summary

We are seeking a qualified Litigation Assistant to join our team. As a Litigation Assistant, you will be responsible for managing the law firm's day-to-day operations, including carrying out administrative services and supporting the legal team. This position's ideal candidate has a strong work ethic, exceptional problem-solving skills, and comfortable working in a fast-paced dynamic workplace.

Responsibilities

• Perform administrative duties (scheduling calendar hearings and deadlines, organize case files, manage logistics)
• Maintain pleadings and discovery indexes.
• Organize exhibits, documents, evidence, briefs, and appendices.
• Implement and improve upon administrative processes for more efficient workflow.
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation
• Draft and proofread correspondence and legal documents, such as pleadings and contracts
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice
• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions
• Manage, organize, and maintain documents in paper or electronic filing systems
• Performs other duties as assigned to meet the needs of the business.

Qualification

• High school diploma or general education degree (GED) required.
• Associates degree in paralegal studies, a paralegal certificate, or a bachelor's degree is preferred.
• Bilingual English and Spanish. (preferred)
• At least 2 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal.
• Experience in Personal Injury, WC, Premises, or other injury related practice areas. (preferred)
• Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision.
• Great written and communication skills, be proficient in calendar depositions, mediation, and hearings.
• Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, and procedures, practices, etc.
• Highly organized with the ability to juggle multiple deadlines in a fast-paced environment
• Strong writing and communication skills along with attention to detail
• Extensive computer and database expertise, Microsoft Word, Excel, Outlook, and type no less than 35 wpm.

This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team.

Hourly Range: $26.45 USD - $26.45 USD

Morgan & Morgan is a leading personal injury law firm dedicated to protecting the people, not the powerful. This success starts with our staff. For full-time employees, we offer an excellent benefits package including medical and dental insurance, 401(k) plan, paid time off and paid holidays.

Equal Opportunity Statement

Morgan & Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

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