Litigation Assistant

Keller Postman; Chicago (IL); Hybrid; USD 34,440 - 39,950; Full time

Benefits offered by this job

Year-end discretionary bonus

Benefits package

Job summary

Keller Postman is seeking a Litigation Assistant to provide high-quality administrative support in a demanding legal environment. This position involves transcribing legal documents, filing essential papers, and offering research assistance.

The ideal candidate will possess strong organizational, communication, and time-management skills, with 1-5 years of related experience. The role is full-time and located in Chicago, and offers a hybrid schedule.

Qualifications

• 1-5 years related experience required.
• Experience using the federal courts’ ECF system preferred.
• Must be able to read, write, and speak fluent English.

Responsibilities

• Provide high-quality administrative support to attorneys and paralegals.
• Use software to transcribe, revise, and finalize legal documents accurately.
• Prepare and file time-sensitive documents with trial and appellate courts.
• Assist with non-billable fact gathering, research, and data entry.
• Coordinate with other areas to streamline processes.

Skills

Organizational skills

Attention to detail

Communication skills

Time-management skills

Microsoft Office proficiency

Education

Bachelor's degree preferred; associate degree required

Job description

Keller Postman represents a broad array of clients in class and mass actions, individual arbitrations, and multidistrict litigation matters at the trial and appellate levels in federal and state courts. Serving hundreds of thousands of clients in litigation and arbitration, we have prosecuted high-profile mass tort, antitrust, privacy, product liability, employment, and consumer‑rights cases. Our firm also acts as plaintiffs’ counsel in high‑stakes public‑enforcement actions. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do.

Purpose

Keller Postman seeks a Litigation Assistant to support its practice of representing a broad array of clients as plaintiffs in complex litigation at the trial and appellate levels. The Litigation Assistant will provide high‑quality administrative support to attorneys and paralegals in a fast‑paced and demanding environment. Tasks and projects must be executed with a high level of attention to detail with minimal error.

This is a full‑time, in‑person position in our Washington, D.C. office. The person in the role will work a hybrid schedule of four days per week in the office and one day per week remote. The salary range for this position is $25.00/hour to $29.00/hour, depending on experience, plus it is eligible for a year‑end discretionary bonus and benefits.

Essential Functions

• Use software to transcribe, revise, and finalize a wide variety of legal documents accurately. This includes dockets, binders, tabs, exhibits, and tables of contents.
• Prepare and file time‑sensitive documents with various state and federal trial and appellate courts, including through the federal ECF system.
• Provide guidance on the categorization and organization of firm and client files, including the formulation and implementation of standard naming conventions and practice‑specific checklists.
• Perform a variety of file maintenance tasks for paper and electronic files in compliance with the firm’s policies. This includes creating files, documenting filing instructions, and retrieving files when necessary.
• Assist attorneys and paralegals with non‑billable fact gathering, research, data review, and data entry.
• Provide general administrative support to attorneys such as maintaining contacts and tracking requirements and activity related to CLE and bar memberships.
• Serve as the primary contact for vendors and managing the vendor/platform list.
• Prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services as required.
• Work collaboratively with a team on various overflow projects such as preparing for filings, hearings/trials, and depositions.
• Assist, prepare, and manage various printing requests for client matter projects.
• Coordinate with other areas/departments within the firm to develop efficient procedures/communications to streamline processes.
• Other duties as assigned.

Required Skills and Abilities

• Excellent organizational skills and attention to detail.
• Ability to function well in a fast‑paced, demanding environment.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent time‑management skills with a proven ability to meet deadlines and adapt to changing priorities.
• Ability to maintain confidentiality and exercise discretion and good judgment.
• Ability to multi‑task and work independently or as part of a team.
• Proficiency in Microsoft Office, specifically Word, Outlook, PowerPoint, and Excel.

Education/Experience

• 1–5 years related experience required.
• Experience using the federal courts’ ECF system preferred.
• Bachelor’s degree preferred; at least associate degree required.

Certificates/Licenses Required

• N/A

Language Ability

• Must be able to read, write, and speak fluent English.

Physical Demands

• This job requires remaining in a stationary position, often standing or sitting for prolonged periods.
• Working long hours might be required.

Keller Postman is an Equal Opportunity Employer. For California Applicants, please find our CRPA information here.