Linen Inventory Coordinator
Wire One Communications
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Benefits offered by this job
Job summary
Wire One Communications in Woburn, MA seeks a detail-oriented Linen Inventory Coordinator to manage store transfers and UPS fulfillment nationwide for Reverie Social Linen. You will own daily linen movement—outbound orders, inbound returns, and inter-store transfers—ensuring shipments arrive on time.
You will collaborate with sales, planning, warehouse, asset reconciliation, and finance, work with UPS and clients, and drive accurate inventory records and cost‑effective national shipping.
Qualifications
- Strong organizational skills and the ability to track dozens of open shipments, transfers, and pickups at once without losing detail.
- Experience in shipping, fulfillment, logistics, distribution, or inventory operations, ideally with national parcel volume.
- Hands‑on familiarity with UPS systems and parcel exception, claims, and guaranteed‑service‑refund processes.
- Proficiency in Microsoft Excel for tracking shipments, transfers, invoice charges, and inventory movement.
- Experience with an order management, ERP, or rental management system; POR experience is a plus.
- Clear, confident written and verbal communication with clients, salespeople, warehouse teams, and carrier representatives.
- A proactive approach to problem‑solving — spotting a delay or missed pickup and resolving it before the client has to ask.
- Comfortable managing competing priorities and firm deadlines in a fast‑paced, event‑driven environment.
- Strong attention to detail in inventory and order records, including damages, transfers, and order closeout.
- Able to work independently and take ownership of recurring daily, weekly, and biweekly responsibilities.
- Collaborative and confident working across sales, planning, warehouse, asset reconciliation, and finance.
Responsibilities
- Manage all outbound UPS linen orders nationally — release, ship, and close orders in POR, including swatch orders.
- Review UPS exception notifications daily and alert the correct team or salesperson so delays are addressed immediately.
- Track and monitor delayed shipments to ensure on‑time arrival, and proactively send rerun shipments when timing is at risk.
- Keep clients informed when their shipment is being monitored or a rerun has been sent.
- Coordinate with UPS and clients to execute high‑priority, last‑minute, and urgent requests.
- Schedule UPS pickups and check all inbound shipments for scans, contacting clients when a pickup is missed.
- Reschedule pickups or arrange client drop‑off, and track missed pickups through to resolution — working with planners, venues, asset reconciliation, and UPS to pinpoint the issue and complete the pickup.
- Generate and send return labels to clients daily.
- Execute inter‑store linen transfers, including transfers to NY and transfers between Reverie and partner store locations.
- Maintain inventory accuracy by removing damages from inventory and monitoring the rolling seven‑day overbook.
- Review UPS invoice charges biweekly, reporting on shipping profitability along with any issues, trends, or changes.
- Request guaranteed service refunds for delayed shipments and missed pickups, and initiate and follow up on claims for lost or damaged goods.
- Monitor weather nationally, anticipate potential UPS delays, and alert the sales team so delays are managed proactively.
- Support Cap Ex requests and projects such as showroom labels, showroom orders, and replenishment of our Middletown, RI facility.
Skills
Education
Tools
Job description
From weddings and celebrations to corporate gatherings and major sporting productions, our team works behind the scenes to bring events to life. We take pride in delivering exceptional experiences, embracing creativity, and making every event run seamlessly.
From weddings and celebrations to corporate gatherings and major sporting productions, our team works behind the scenes to bring events to life. We take pride in delivering exceptional experiences, embracing creativity, and making every event run seamlessly.
We believe extraordinary events start with extraordinary people. If you take pride in your work, enjoy collaborating with a supportive team, and want to be part of something bigger, you’ll feel at home here.
We are seeking a detail-oriented Linen Inventory Coordinator to manage store transfers and UPS fulfillment nationally for our linen portfolio, including our national linen brand, Reverie Social Linen. This role owns the daily movement of linen inventory — outbound orders, inbound returns, and inter-store transfers — keeping shipments, pickups, and exceptions moving so clients receive exactly what they ordered, on time, everywhere we ship. The Linen Inventory Coordinator will partner with sales, planning, warehouse, asset reconciliation, and finance teams, and will work directly with UPS and clients, to drive on‑time delivery and recovery, accurate inventory records, and cost‑effective national shipping performance.
This role is based in our Woburn, MA facility.
- Manage all outbound UPS linen orders nationally — release, ship, and close orders in POR, including swatch orders.
- Review UPS exception notifications daily and alert the correct team or salesperson so delays are addressed immediately.
- Track and monitor delayed shipments to ensure on‑time arrival, and proactively send rerun shipments when timing is at risk.
- Keep clients informed when their shipment is being monitored or a rerun has been sent.
- Coordinate with UPS and clients to execute high‑priority, last‑minute, and urgent requests.
- Schedule UPS pickups and check all inbound shipments for scans, contacting clients when a pickup is missed.
- Reschedule pickups or arrange client drop‑off, and track missed pickups through to resolution — working with planners, venues, asset reconciliation, and UPS to pinpoint the issue and complete the pickup.
- Generate and send return labels to clients daily.
- Execute inter‑store linen transfers, including transfers to NY and transfers between Reverie and partner store locations.
- Maintain inventory accuracy by removing damages from inventory and monitoring the rolling seven‑day overbook.
- Review UPS invoice charges biweekly, reporting on shipping profitability along with any issues, trends, or changes.
- Request guaranteed service refunds for delayed shipments and missed pickups, and initiate and follow up on claims for lost or damaged goods.
- Monitor weather nationally, anticipate potential UPS delays, and alert the sales team so delays are managed proactively.
- Support Cap Ex requests and projects such as showroom labels, showroom orders, and replenishment of our Middletown, RI facility.
- Strong organizational skills and the ability to track dozens of open shipments, transfers, and pickups at once without losing detail.
- Experience in shipping, fulfillment, logistics, distribution, or inventory operations, ideally with national parcel volume.
- Hands‑on familiarity with UPS systems and parcel exception, claims, and guaranteed‑service‑refund processes.
- Proficiency in Microsoft Excel for tracking shipments, transfers, invoice charges, and inventory movement.
- Experience with an order management, ERP, or rental management system; POR experience is a plus.
- Clear, confident written and verbal communication with clients, salespeople, warehouse teams, and carrier representatives.
- A proactive approach to problem‑solving — spotting a delay or missed pickup and resolving it before the client has to ask.
- Comfortable managing competing priorities and firm deadlines in a fast‑paced, event‑driven environment.
- Strong attention to detail in inventory and order records, including damages, transfers, and order closeout.
- Able to work independently and take ownership of recurring daily, weekly, and biweekly responsibilities.
- Collaborative and confident working across sales, planning, warehouse, asset reconciliation, and finance.
- High school diploma or equivalent.
- A degree in logistics, supply chain, business, or a related field is preferred. One or more years of shipping, fulfillment, or inventory coordination experience preferred.
- $70-$75k
- Paid time off and company holidays
- Comprehensive benefits package including:
- Medical, Dental, and Vision Insurance
- Company-Paid Basic Life and AD&D Insurance
- Short-Term and Long-Term Disability
- Telehealth and Wellness programs
- Flexible Spending Accounts (FSAs)
- Employee Assistance Program
- 401(k) with employer matching
- A team that has your back: We work across sales, warehouse, logistics, and operations to make every event successful. When challenges come up, our teams step in and support each other.
- Work that creates real moments: Every event represents something meaningful—a wedding, a celebration, a milestone, or a major gathering. Our work helps create experiences people remember for years.
- Pride in craft and reliability: We deliver consistently and professionally. Our team cares about the details, the quality of our products, and the experience we provide.
- Opportunities to grow: As we continue to expand, we invest in development, training, and career growth across roles, departments, and locations.
- Innovation and creativity: We encourage fresh ideas and empower our teams to find new ways to deliver exceptional events.
- Fun with impact: We work hard, support each other, and take pride in being part of something meaningful.
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