Lifestyle Coordinator

townsqcareers; Dallas (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

TownSq is seeking a Lifestyle Coordinator to oversee the daily operation of our HOA lifestyle services. You will plan and coordinate HOA-sponsored events, manage budgets, and develop an annual lifestyle calendar while reporting monthly finances.

You will collaborate with the Community Manager, board, committees, and volunteers to deliver engaging programs, handle on-site event coordination, promotions, and sponsor partnerships, while ensuring safety and policy compliance.

Qualifications

• Experience planning HOA or community events and programs.
• Strong budgeting and financial reporting skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Excel, Office, Word and Google Docs.
• On-site event coordination and vendor management.
• Ability to manage multiple tasks and priorities.
• Promoting events through flyers, websites, social media.

Responsibilities

• Provide day-to-day oversight of lifestyle coordination.
• Plan and oversee HOA events within budgets.
• Develop annual lifestyle calendar and track expenses.
• Coordinate with Community Manager, Board, committees.
• Support board meetings and homeowner orientations.
• Solicit bids and manage work orders for services.
• Attend events on-site and provide coordination.
• Create promotional plans and manage communications.
• Maintain activity calendars and event files.
• Oversee amenity inspections and rentals.
• Maintain relationships with sponsors and partners.
• Prepare monthly lifestyle report for HOA Board.
• Ensure safety policies are followed.
• Maintain regular onsite presence Mon-Fri.

Skills

Event coordination

Budgeting

Marketing

Customer service

Communication

Multitasking

Tools

Excel

Google Docs

Office Suite

Databases

Job description

Provide day-to-day oversight of the Lifestyle Coordination line of service.

Plan, coordinate, and oversee HOA-sponsored social events, programs, and activities in accordance with approved budgets, policies, and timelines.

Develop a comprehensive annual lifestyle calendar and prepare event-specific budgets; monitor income and expenses for individual events and provide monthly financial reporting.

Maintain accurate annual financial records for all events and ensure compliance with the approved Association budget.

Collaborate closely with the Community Manager, Board of Directors, resident committees, and community volunteers to plan and execute successful events and programs.

Provide professional administrative support and guidance to the Board of Directors, including assistance with board meetings, annual meetings, homeowner orientations, and related administrative functions.

Solicit bids for special projects and submit work orders for emergency services, repairs, and event-related needs as required.

Attend all Association-funded and supported events to provide on-site coordination and support.

Create, implement, and manage promotional and advertising plans for events, programs, and sponsors, including flyers, website content, email blasts, newsletters, and social media platforms (HOA website, Facebook, and Instagram).

Identify, solicit, and maintain relationships with community sponsors and partners to support lifestyle programming and community initiatives.

Maintain complete, accurate, and up-to-date activity calendars in both paper and online formats, along with organized event files and documentation.

Purchase event supplies, decorations, refreshments, and related materials as needed; track expenses and provide monthly expense reporting.

Assist onsite staff as needed with administrative duties, board and annual meetings, and homeowner orientations.

Oversee amenity inspections—particularly amenities used for lifestyle programming—as well as amenity access coordination and amenity rental management.

Maintain positive working relationships with Board members, homeowners, residents, vendors, and business partners; respond promptly to requests in accordance with company policies and customer service standards.

Promote resident engagement and foster a strong sense of community involvement.

Ensure all safety policies and procedures are followed during events and daily operations.

Maintain a regular onsite presence Monday through Friday, excluding approved PTO, company holidays, or authorized flexible scheduling.

Prepare and present a monthly Lifestyle Report to the HOA Board of Directors and Community Manager.

Perform special projects and other duties as assigned.

• Positive attitude and excellent customer service and organizational skills.
• Ability to manage multiple tasks and a variety of priorities.
• Effective communication and interpersonal skills.
• Experience with Microsoft Excel, Office, Word and Google Docs and comfortable working online and in variousdatabases.
• Ability to exercise discretion and independent judgment
• Must have experience with marketing and special event planning.