Licensure Technician - Human Resources

Portsmouth Public Schools; Portsmouth (VA); On-site; USD 39,000 - 64,000; Full time

Job summary

Portsmouth Public Schools in Virginia is seeking a Licensure Technician to perform intermediate technical work in the certification and renewal of professional staff under the Licensure Specialist. The role focuses on records management, credential verification, and coordination with HR and school leaders.

Starting immediately, this full‑time position is paid hourly, with a range of $27.97 to $46.14 per hour; applicants should have an associate or higher in relevant fields and experience with

Qualifications

• High School Diploma and experience in staff development or personnel administration.
• Associates degree preferred.
• Practical experience in analyzing transcripts or records.

Responsibilities

• Analyzing credentials of prospective instructional employees.
• Procuring college/university program information and related documents.
• Maintaining licensure data in the database.
• Assisting with state reporting and contract records.

Education

High School Diploma

Associates degree preferred

Job description

Starting Date: Immediately

Job Description

LICENSURE TECHNICIAN

POSITION TITLE: LICENSURE TECHNICIAN REPORTS TO: Licensure Specialist

OVER‑TIME STATUS: NON-EXEMPT PAY GRADE: 113A

GENERAL DEFINITION AND CONDITIONS OF WORK:

Performs intermediate technical work in the certification and renewal of new and existing professional staff; does related work as required. Work is performed under the supervision of the Licensure Specialist

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

ASSISTS WITH:

• Analyzing credentials of prospective instructional employees;
• Procuring college/university program information, Educational Testing Services exam information for employees/public; distributes as necessary;
• Preparing advanced degree supplements, processes fees, transcripts, college verification forms and other paperwork necessary to elevate license, adding endorsements, degrees, renewing and converting licenses, changing names, deleting endorsements, downgrading license;
• Meeting with employees/public about ways of obtaining licensure through alternate routes;
• Notifying HR administrators, principals of unendorsed staffing changes and subsequent actions;
• Collaborating with theCoordinator of Health/PE to organize AED, First Aid and CPR hands-on training for licensure purposes;
• The placement (i.e. observations, practicum, guidance interns and student teachers) of university students throughout the school division utilizing established guidelines and procedures;
• Distributing certification forms, reviews completed forms, verifies information and endorsements;
• Receiving and processing college transcripts for renewal, checks credits for appropriateness of endorsement pursuing;
• Preparing renewal and extension paperwork for instructional staff
• Maintaining all licensure data in the database;
• Keeping abreast of Virginia Code and Laws and General Assembly changes as they change;
• Attending regional licensure meetings in the absence of the licensure specialist; and attend PPS HR functions i.e. retirement banquet, teacher of the year banquet;
• With employee contracts, contract list, and permanent records;
• Assisting with collecting data for state reporting to include: IPAL; National Board Certification; MS Teacher Corps, VA Preschool Grant, Critical Shortage, STEM Grant, and Data Collection for new teachers; Additional Reporting as required;
• Maintaining teacher contract status, checking and verifying data in the EIS;
• Promoting the M/WBE Program and M/WBE participation in the contracting and procurement

activities through outreach and solicitation;

• Documenting M/WBE Program outreach;
• Adhering to the procurement guidelines of the M/WBE Program policy;
• Maintaining effective working relationships with colleagues through courteous, constructive, and professional interactions. Supporting the team approach by responding to unplanned events or changes in work priorities with flexibility and cooperation:
• With special projects as directed, by researching, compiling, and analyzing human resources information and data
• Operates various office machines and equipment; covers front desk and answers phones as neede:
• Performs related tasks as required.

KNOWLEDGE, SKILLS, AND ABILITIES:

Thorough knowledge of staff certification and renewal methods, processes and procedures; thorough knowledge of required records preparation and maintenance; ability to establish and maintain effective working relationships with other staff and administrators.

EDUCATION AND EXPERIENCE:

High School Diploma. Experience in staff development or personnel administration. Practical experience in analyzing transcripts or records preferred. Associates degree preferred.

A comparable amount of training and experience may be substituted for the minimum qualifications.

Licensure Technician - Human Resources

Portsmouth Public Schools Human Resources - Portsmouth, Virginia Open in Google Maps

Job Details

Job ID: 5967501
Application Deadline: Nov 13, 2026 11:59 PM (Eastern Standard Time)
Posted: Oct 21, 2026 4:00 AM (UTC)

Starting Date: Immediately

Position Type: Full-Time
Salary: $27.97 to $46.14 Per Hour

Job Requirements

• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Tamara Barker , Licensure Specialist
• Human Resources
• Phone: [phone]
• Email: [e-mail]