Human Resources Employment Specialist

Cabarrus County Schools; Concord (NC); On-site; USD 55,000 - 85,000; Full time

Job summary

Cabarrus County Schools in Concord, NC seeks an experienced HR administrator to manage licensure, payroll documentation, and staff records. This role supports recruiting, credentialing, and budget oversight under the Director of Human Resources.

You will coordinate licensure with NCDPI, maintain databases, process employment documentation, and assist administrators and staff with HR questions, contributing to efficient district operations.

Qualifications

• Bachelor degree and considerable experience with teacher licensure requirements.
• Equivalency of education and experience acceptable.

Responsibilities

• Maintain computer database of resignations, retirements, terminations, new allotments, etc. to monitor vacancies and of positions for employment.
• Determines position availability when hiring recommendation is received from principal, administrators, etc.
• Reviews credentials for recommended individual for hire to determine eligibility for employment, completeness of credentials and documentation required by application process including transcripts, confidential references, completed background check, etc.
• Determines appropriate contract status, BT status, educator's license if applicable, salary placement and levels of benefits.
• Prepares payroll documentation to insure certified employees are compensated appropriately; communicates with payroll when salary changes are necessary or questions arise.
• Serves as licensure specialist for school system; answers licensure questions; maintains license information and acts as liaison between NCDPI licensure, regional alternative licensing center, employees and the public;
• Instructs employees in using the NCDPI online licensure system.
• Resolves audit exceptions involving licensure and licensure/budget code for the district.
• Prepares personnel lists for Board of Education that include new employee recommendations and information on resignations, retirements, terminations, etc.
• Verifies reports to principals, administrators and supervisors for licensed employees to continue probationary employment; or ends employment based on previous employment contract performance for recommendation to the Board of Education.
• Enters new hires into database and records systems.
• Requests aggregate service from other LEA's.
• Notifies supervisors of approval; initiates drug tests; maintains new hire documents.
• Assists citizens and administrators with online application questions.
• Manages the Human Resources department budget.

Skills

Recruitment & licensure

Records maintenance

HR practices

Office software

HRIS proficiency

Software onboarding

Communication skills

Staff collaboration

Relationship building

Education

Bachelor degree

Job description

Job Description

General Definition of Work

Performs intermediate administrative work facilitating the licensure process to ensure the required educator's license are requested and maintained, facilitating the compensation and benefit process for certified staff, facilitating the staffing process by maintaining reports to manage current vacancies and recommendations for employment, and related work as apparent or assigned. Maintains department budget. Work is performed under the limited supervision of the Assistant Superintendent for Human Resources.

Qualification Requirements

Bachelor degree and considerable experience working with teacher licensure requirements and procedures, or equivalent combination of education and experience.

Knowledge, Skills and Abilities

• General knowledge of instructional recruiting, certification and recertification methods, processes and procedures
• General knowledge of required records preparation and maintenance.
• General knowledge of school personnel and administrative practices, procedures and methods.
• Ability to use standard office equipment and related hardware and software.
• Ability to use standard human resource information systems.
• Ability to learn specialized software based on business needs.
• Ability to communicate complex ideas effectively in both oral and written forms.
• Ability to work with administrators, teachers and support staff.
• Ability to establish and maintain effective working relationships with staff, school officials, professional peers and the general public.

Pay Grade NC14

Reports to

Director of Human Resources

Essential Functions

• Maintain computer database of resignations, retirements, terminations, new allotments, etc. to monitor vacancies and of positions for employment.
• Determines position availability when hiring recommendation is received from principal, administrators, etc.
• Reviews credentials for recommended individual for hire to determine eligibility for employment, completeness of credentials and documentation required by application process including transcripts, confidential references, completed background check, etc.
• Determines appropriate contract status, BT status, educator's license if applicable, salary placement and levels of benefits.
• Prepares payroll documentation to insure certified employees are compensated appropriately; communicates with payroll when salary changes are necessary or questions arise.
• Serves as licensure specialist for school system; answers licensure questions; maintains license information and acts as liaison between NCDPI licensure, regional alternative licensing center, employees and the public;
• Instructs employees in using the NCDPI online licensure system.
• Resolves audit exceptions involving licensure and licensure/budget code for the district.
• Prepares personnel lists for Board of Education that include new employee recommendations and information on resignations, retirements, terminations, etc.
• Verifies reports to principals, administrators and supervisors for licensed employees to continue probationary employment; or ends employment based on previous employment contract performance for recommendation to the Board of Education.
• Enters new hires into database and records systems.
• Requests aggregate service from other LEA's.
• Notifies supervisors of approval; initiates drug tests; maintains new hire documents.
• Assists citizens and administrators with online application questions.
• Manages the Human Resources department budget.

Physical Requirements

• This work requires the occasional exertion of up to 10 pounds of force.
• Work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions.
• Work occasionally requires standing, walking, stooping, kneeling, crouching or crawling with hands and arms, pushing or pulling and lifting.
• Work has standard vision requirements
• Vocal communication is required for expressing or exchanging ideas by means of spoken work; hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

None.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required