Licensing Transactions Officer
Stanford University
An application made for this job — a tailored resume and cover letter that speak straight to the posting.
Benefits offered by this job
Job summary
Stanford University invites applications for a Licensing Transactions Officer in the Office of Technology Licensing. The role supports Stanford faculty by drafting and negotiating material transfer, confidentiality, inter-institutional and tangible research property agreements.
The officer maintains a diverse caseload with industry, non-profit, government, and other sponsors, ensuring timely, professional negotiations.
Qualifications
- Bachelor's degree and five years of relevant experience or a combination of education and relevant experience.
- JD preferred.
- Demonstrated ability to draft, negotiate and conclude industry research agreements.
- Understanding of intellectual property and licensing issues as they pertain to industry sponsored research.
- Advanced communication skills to clearly communicate information to internal and external audiences.
Responsibilities
- Conduct formal negotiations, finalize, and administer licensing agreements (material transfer, confidentiality, inter-institutional and tangible research property).
- Negotiate IP and publication rights, confidentiality, indemnification, and financial terms.
- Draft language compliant with University policies, federal regulations, and sponsors’ requirements.
- Review and revise standard agreements reflecting policy changes and laws.
- Advise clients by interpreting contract terms and conditions of licensing agreements.
Skills
Education
Tools
Job description
Dean of Research / Office of Technology Licensing: The Office of Technology Licensing (OTL) was established in 1970 to manage the intellectual property assets of Stanford University. OTL evaluates, markets, and licenses technology owned by the University. OTL's mission is to encourage effective technology transfer for the public benefit as well as generating royalty income for Stanford to benefit research and education. OTL is one of the country's most active offices in the field of technology transfer from the university to industry. Our staff, most of whom are professionals engaged directly in licensing, manages over 3,000 active dockets.
Dean of Research / Office of Technology Licensing: The Office of Technology Licensing (OTL) was established in 1970 to manage the intellectual property assets of Stanford University. OTL evaluates, markets, and licenses technology owned by the University. OTL's mission is to encourage effective technology transfer for the public benefit as well as generating royalty income for Stanford to benefit research and education. OTL is one of the country's most active offices in the field of technology transfer from the university to industry. Our staff, most of whom are professionals engaged directly in licensing, manages over 3,000 active dockets.
- We create a hub of innovation through the power of diversity of disciplines and people.
- We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
- We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
- We promote a culture of belonging, equity, and safety.
- We embed these values in excellence of education, research, and operation.
The Licensing Transactions Officer will provide essential support to Stanford faculty by drafting and negotiating material transfer, confidentiality, inter-institutional and tangible research property related agreements. The Licensing Transactions Officer will maintain a caseload that includes a variety of types of agreements with different types of collaborators, sponsors (industry, non-profit, government and other) and licensees. The OTL team is looking for a skilled negotiator who can independently review and negotiate agreements, communicate regularly with faculty and staff, and maintain a positive, professional attitude in a fast-paced environment.
This is a 100% FTE, benefits-eligible hybrid position with the expectation to be in the office twice a week. All final candidates must complete a background check.
- Conduct formal negotiations, finalize, and administer various licensing related agreements, such as material transfer, confidentiality, inter-institutional and tangible research property agreements, commensurate with experience.
- Negotiate intellectual property and publication rights, as well as confidentiality, indemnification, and financial terms.
- Negotiate complex Material Transfer and Tangible Research property Agreements, draft language that complies with University, Federal and other sponsors and other regulatory policies, requirements, and conditions.
- Negotiate other research-related agreements that involve intellectual property, publication, and confidentiality issues.
- Identify contractual and policy issues such as compliance, conflicts of interest and accounting, provide follow through until resolved.
- Advise and assist client groups by interpreting and explaining contract terms and conditions of different licensing related agreements.
- Assist in resolving contractual problems that arise during course of project by consulting with investigators, supervisor, senior staff, and sponsors.
- Review and revise standard agreements to reflect changes in University policies, Federal regulations, and laws.
*Other duties may also be assigned.
MINIMUM REQUIREMENTS
Education & Experience:
Bachelor's degree and five years of relevant experience or a combination of education and relevant experience. JD preferred.
Knowledge, Skills and Abilities:
- Demonstrated ability to draft, negotiate and conclude industry research agreements.
- Demonstrated understanding of intellectual property and licensing issues as they pertain to industry sponsored research.
- Demonstrated understanding of university research environment and policies.
- Advanced communication skills to clearly and effectively communicate information to internal and external audiences, client groups and all levels of management.
- Strong analytical and problem solving skills to review and analyze complex information.
- Strong service orientation, demonstrated ability to work effectively in a fast-paced, action-oriented, customer-focused service environment.
- Extremely detail oriented and able to work well independently, but also able to seek out assistance when needed.
- Excellent interpersonal skills, good judgment and the ability to conduct negotiations in a timely manner.
- Strong organizational skills and the ability to prioritize a variety of tasks and demands.
- Strong computer skills, including Microsoft Office Suite and ability to learn applicable university and departmental systems.
- Frequently perform desk based computer tasks, seated work and use light/ fine grasping.
- Occasionally use a telephone, stand, walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.
- Rarely lift, carry, push and pull objects that weigh up to 10 pounds.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
May have occasional extended or weekend work hours during peak business cycles.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $115,863-$133,011 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Why Stanford is for You
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
- Fixed Term N
- Stanford Schools and Units Vice Provost and Dean of Research
- Regular or Temporary Regular
- Job Schedule Full time
- Job Category Compliance Legal
- Posting Date 07/21/2026, 05:44 PM
- Grade The grade level indicates the position's classification within the organization's pay scale and responsibility structure. I
- Job Identification 108472
Be the first to know about job openings and updates.
18+ PTO days per year
Health benefits start when you start
Flexible work options
$6000+ annual tuition and training assistance
403(b) plan
Mental health and wellness programs
Free and discounted commuter transportation
Applies to regular full-time positions.
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relationships.
World-changing work in a culture of continuous learning
An inspiring community that values collaboration
High-quality health and wellness benefits that put you and your family first
Access to world-class education and career development, with tuition reimbursement, training assistance, and more
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
