Licensing Clerk

Pala Band of Mission Indians; Pala (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Pala Band of Mission Indians' Pala Gaming Commission is seeking a Licensing Clerk to enter data from gaming license applications for backgrounds as required by PGC regulations, NIGC requirements, and the California Tribal-State Gaming Compact. You will maintain the Commission’s databases, scan documents, and ensure accuracy and timely filing under the Licensing Manager’s guidance.

The role requires English literacy with Spanish preferred, a high school diploma, and proficiency in office

Qualifications

• Must be 21 years or older.
• Ability to read and write English; bilingual in Spanish preferred.
• Able to work effectively with PGC staff and casino employees.
• Gaming experience preferred.
• High School diploma; college coursework preferred.
• Proficient in office software (word processing, spreadsheets, databases).
• Drug-Free workplace compliance and pre-employment/random testing.

Responsibilities

• Enter all data from gaming license applications into the Commission’s database.
• Maintain databases in compliance with regulations and ensure timely completion of tasks.
• Scan documents from licensees’ files into the database and verify accuracy.
• Review scanned documents and transfer to appropriate licensee files.
• Handle confidential information in a professional manner.
• Assist Licensing Agents and comply with Commission Regulations.
• Analyze procedures and recommend changes to the Licensing Manager.
• Interact with Tribal Executive Committee, Commissioners and PGC staff.
• Maintain Commission files and records according to prescribed Regulations.
• Work independently and multi-task in a fast-paced setting.

Skills

English literacy

Spanish preferred

Education

High School diploma

College coursework preferred

Tools

Microsoft Office (Word/Excel/Access)

Job description

JOB DESCRIPTION

Job Title: Licensing Clerk

Department: Pala Gaming Commission (PGC)

Reports To: Licensing Manager

SUMMARY:

Responsible for entering all data from gaming license applications for backgrounds as required by PGC Regulations, National Indian Gaming Commission (NIGC) requirements, Pala’s Tribal-State Gaming Compact with the State of California and the Commission policies and procedures (hereinafter referred to as Regulations) into the Commission’s computerized data base.

ESSENTIAL DUTIES AND RESPOSIBILITIES:

• Maintain Databases pursuant to Regulations.
• Ensures the timely completion of work.
• Scan documents from Licensees’ files into the Database.
• Review scanned documents for accuracy and transfer to the appropriate Licensee files.
• Receive and maintain confidential information both verbally and written.
• Enter all applicant information into databases.
• Ensure that the Commission databases are kept accurate and up to date.
• Responsible for the timely filing of all reports and documentation required by Regulations, as directed by the Licensing Manager.
• Assist Licensing Agents in the performance of their duties.
• Comply with Commission Regulations.
• Ability to screen applicants as needed.
• Able to interact with all levels of personnel and the public in a professional manner.
• Able to understand and adhere to non-disclosure and confidentiality policy.
• Responsible for complying with the Licensing department’s policies and procedures.
• Analyze procedures performed and make recommendations to the Licensing Manager regarding changes to established procedures.
• Interact with Tribal Executive Committee, Commissioners and PGC Staff.
• Maintain Commission files and records according to prescribed Regulations.
• Ability to work independently.
• Ability to multi-task and work in a fast-paced setting.
• Other duties as assigned.

SUPERVISORY REQUIREMENTS:

QUALIFICATIONS:

• Must be 21 years or older.
• Ability to read and write the English language. Bilingual in Spanish preferred.
• Able to work effectively with PGC staff and casino employees.
• Gaming experience preferred.
• High School diploma, college course work preferred.
• Proficient in office computer software applications (word processing, spreadsheet, and database).
• Must acknowledge and agree to maintain a Drug-Free workplace (including marijuana) as a condition of employment with the Pala Band of Mission Indians. Must pass pre-employment and random drug testing during employment.

REASONING ABILITY:

• Ability to apply common sense understanding to carry out instruction furnished in written, oral, or diagram form.

MATHEMATICAL SKILLS:

• Ability to calculate figure an amount such as discount, percentage and interest.

CERTIFICATION and LICENSES:

• Must pass an extensive background investigation equivalent to a casino key employee.

PHYSICAL DEMANDS:

• While performing the duties of this job the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch, talk see or hear. The employee will need to be able to lift at least 10 lbs.

WORK ENVIRONMENT:

• While performing the duties of this job the employee is occasionally required to work near a moderate noise level, in a business office setting.

INDIAN PREFERENCE:

• The Tribe affords preference in employment, to the greatest extent feasible, to Tribal Members and Indian applicants who meet the minimum job qualifications for the position. It is the responsibility of the job applicant to provide satisfactory evidence of his/her status as a member of a federally recognized tribe in order to qualify for Indian preference.