License and Title Administrator

Moventum Fleet Management; Oak Park (IL); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401K with match

Paid Vacation

Paid Holidays

Parental Leave

Tuition Reimbursement

Job summary

Moventum Fleet Management, part of the Sasser family of companies, is seeking a License and Title Administrator to support licensing functions including titles, registrations, mail distribution, and file maintenance. This role blends remote work with an Oak Brook office schedule to drive accurate processing.

You will perform data entry, document research, and liaison tasks with L&T coordinators, while handling tax payments and title preparation for sale, ensuring timely, compliant results across

Qualifications

• High school diploma or GED required.
• 1 year licensing experience or 2–3 years general administrative experience.

Responsibilities

• Identify, quality check, scan, and file vehicle titles and registrations.
• Mail plates and registrations to drivers and customers.
• Assist L&T Coordinators with documentation, data entry, and process follow-up.
• Research, process, and pay vehicle violations including toll, camera, and parking.
• Prepare titles for sale and mail to purchaser/vendor.
• File and pay vehicle registration related taxes.
• Use data, metrics, and reports to prioritize daily workload and identify issues.
• Scan and index documents to maintain electronic vehicle files.
• Research missing titles and obtain status until secured.
• Obtain duplicate and corrected titles.

Skills

Detail-oriented

Accurate data entry

Independent worker

Microsoft Excel & Word

Customer service

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Recognized as one of the Best Places to Work in Chicago by Fortune Magazine and Great Place to Work, Sasser prides itself on supporting an employee-driven, opportunity-based culture that empowers, recognizes, and rewards its employees. From highly competitive benefits to exciting employee events to organic, grassroots philanthropy and volunteerism, Sasser is an awesome place to begin and grow your career. We are a transportation asset services and management company with roots dating to 1928. Sasser’s subsidiary units are leaders in providing commercial- and industrial-focused rail, automotive, and containerized shipping solutions, including asset leasing, fleet administration management, asset repair and maintenance, and innovative technology services.

Sasser family of companies includes subsidiaries Chicago Freight Car Leasing, CF Rail Services, Moventum Fleet Management, Express 4x4 Truck Rental, and Falcon Lease. To learn more about what makes Sasser special, visit www.sasser.com.

This role supports our Moventum Fleet Management team.

Built on more than 70 years of experience, Moventum Fleet Management delivers customized fleet leasing and management solutions backed by deep industry expertise, innovative technology, financial strategy, and highly personalized customer service. Our long-standing client relationships and full-lifecycle approach allow us to serve organizations across the country as a trusted fleet management partner.

The License and Title Administrator is responsible for the timely and accurate processing of licensing support functions including mail distribution, invoice payment, title management, and maintaining electronic files.

This role works a hybrid schedule based out of our Oak Brook office.

As a License and Title Administrator, Here’s What You’ll Do:

• Identify, quality check, scan, and file vehicle titles and registrations
• Mail plates and registrations to drivers and customers
• Assist L&T Coordinators with administrative tasks, including documentation, data entry, and process follow-up
• Research, process, and pay vehicle violations including toll, camera, and parking
• Prepare titles for sale and mail to purchaser/vendor
• File and pay vehicle registration related taxes
• Use data, metrics, and reports to prioritize daily workload, select vendors, and identify issues before they impact the customer
• Scan and index multiple documents to maintain electronic vehicle files
• Research missing titles, take appropriate action to obtain, and track status until title is secured
• Obtain duplicate and corrected titles
• Follow up with customers for missing registration information
• Occasional external customer contact to provide transaction status and address licensing related questions
• Work from home and in office as determined by company leadership. Work from home responsibilities include use of company provided equipment, secure storage and transport of documents and other licensing materials, and local travel to the post office, shipping vendors, and DMV locations
• Other duties and projects as assigned

Qualifications And Education Requirements

• High school diploma or GED
• One year of licensing experience or 2-3 years of general administrative experience

Skills

• Detail-oriented
• Highly accurate data input skills
• Ability to work independently
• Proficient in Microsoft Office programs including Excel and Word
• Customer Service Experience

Physical Demands

This job operates in a professional environment and routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets, printers, and fax machines. Store and transport documents and other licensing materials (up to 25lbs).

The hiring range for this role is: $40,000.00 to $50,000.00 USD Annual. This role is classified as non-exempt for purposes of all applicable wage and hour laws, which means that the individual hired will receive overtime pay for more than 40 hours worked in a workweek.

Sasser is committed to fair and equitable compensation practices. Pay ranges are assigned to a job based on market data according to 3rd party salary benchmarking surveys. Actual base salary is dependent upon factors such as knowledge, skill level, and experience.

This role is also eligible for an annual incentive bonus based on financial and personal performance throughout the plan year.

This role is also eligible for benefits. Sasser employees enjoy a competitive benefits program that:

• Includes comprehensive medical, dental, and vision insurance plans, including HSA and FSA accounts with employer contributions toward HSA
• Includes a 100% Company-paid disability and life insurance plans
• Includes a 401K plan with company match PLUS additional end-of-year funding
• Provides paid vacation time (tiered based on tenure), as well as personal time, sick days and summer half days for certain roles
• Provides 10 paid holidays annually
• Provides paid parental leave for new parents, as well as a monetary gift towards a 529 education account
• Provides a confidential Employee Assistance Program
• Provides training and tuition reimbursement
• Provides community service opportunities, charity match opportunities, employee recognition programs, and many celebrations!

The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.