License and Permit Technician

Cityofmuskogee; Muskogee (OK); On-site; USD 35,000 - 45,000; Full time

Job summary

The City of Muskogee is seeking a License and Permit Technician to handle office tasks, including issuing permits, assisting the public with licensing inquiries, and ensuring compliance with municipal regulations. The candidate should have a high school diploma, experience in office settings, and good communication skills to interact effectively with the public.

Qualifications

• 3 years of increasingly responsible related office experience.
• Ability to communicate effectively verbally and in writing.

Responsibilities

• Answers telephones, gives information to callers, and directs them appropriately.
• Receives and reviews business licensing and permit applications.
• Generates various permit and lien documents.

Skills

Computer operation

Typing

Public communication

Education

High School Diploma or equivalent

Specialized course work in general office practices

Tools

WordPerfect

Microsoft programs

Job description

PURPOSE OF THE CLASSIFICATION:

Perform a variety of office work ensuring compliance with the City business license regulations and regulatory permits; issues appropriate receipts, licenses and/or permits to enforce municipal codes; and performs related work as required.

ESSENTIAL TASKS:

• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
• Opens, reads, routes, and distribute incoming mail and other material, and prepares answers to routine letters.
• Receives and reviews licensing and permit applications for businesses, rentals, beer, special events, parking, pets, and various other functions; determines if licensing is required.
• Provides information and guidance to the public pertaining to licensing; develops and maintains various information materials concerning licensing requirements; assists the public with general licensing information and in completing needed forms.
• Sends annual business renewal notices; renews and posts as necessary internally.
• Generates and sends monthly statements for appropriate industrial pre-treatment, weed and demolition charges, outside fire runs, hazmat responses and false fire alarms.
• Generates and issues alarm permits, tracks and runs reports of false alarms.
• Generates and records weed, grass and trash liens and demolition liens and maintains appropriate files.
• Receives applications for fireworks stands and displays; verifies accuracy of specific requirements; issues permits.
• Certifies lien assessments to County Treasurer.
• Releases and records lien dismissals as appropriate.
• Sets up and maintains demolition bonds; releases funds when project is complete and released by City Inspector.
• Records Cemetery deeds and file appropriately.
• Completes, answers and files record requests from citizens and businesses.
• Monitors insurance certificates and ensures all are currently maintained.
• Orders supplies as needed for department; codes, receives and files invoices appropriately.
• Operates office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, and other applications; learns to operate new office technologies as they are developed and implemented.
• Performs other work as necessary and or as assigned.
• Must report to work on a regular and timely basis.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position.

REPORTING RELATIONSHIPS:

The License and Permit Technician reports directly to the City Clerk/Support Services Director.

The License and Permit Technician does not have any direct reports or supervisory responsibilities.

QUALIFICATIONS:

Training and Experience: High School Diploma or equivalent with specialized course work in general office practices such as computer operation, filing, accounting and/or bookkeeping and three (3) years of increasingly responsible related office experience or an equivalent combination of related education and experience.

Knowledge, Abilities, and Skills: Considerable knowledge of computers and electronic data processing; knowledge of modern office practices and procedures. Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations. Skilled in typing to effectively complete work assignments, type correspondence, transcribe minutes, disseminate information to staff and others, etc; skilled to effectively provide written and oral communications. Performance tests of skill in the use of a computer keyboard with speed of at least 10,000 keystrokes per hour and 40 WPM. Must be proficient with computers and other office equipment with considerable knowledge in WordPerfect and Microsoft programs.

Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in compliance with the American with Disabilities Act (ADA) requirements. On a case-by-case basis, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, arm and hand steadiness and finger dexterity will be needed enough to use a key board and telephone. Occasional sitting and standing is required. Occasional lifting and carrying of objects up to twenty (20) pounds. Occasional reaching, balancing, stooping, kneeling, crawling, twisting, handling and repetitive movements. Vision, speech, and hearing sufficient to perform essential tasks. Punctuality and reasonable attendance is essential. Must submit to drug screening and fitness to work physical exam.

Licenses and Certificates: Possession of a valid Oklahoma Class D driver’s license is required. Requires ability to receive within three (3) months of employment, and maintain, a Notary Public Certification.

WORKING ENVIRONMENT: Work in this classification is primarily indoors in an office environment. Will travel to other City locations as required.