License and Permit Specialist II

City-of-Boise,-Id; Boise (ID); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Zero-cost medical coverage

PERSI retirement and employer-matched

Holidays and paid time off

Job summary

The City of Boise is seeking a License and Permit Specialist II to work with the public, assist with licensing processes, process payments, and maintain records in a fast-paced, customer-focused environment.

Ideal candidates will have a high school diploma and at least two years of administrative, clerical, and cash handling experience, with strong multitasking and communication skills. This is a full-time on-site role with comprehensive benefits.

Qualifications

• High school diploma or equivalent.
• 2 years of experience in providing general administrative and clerical support, customer service and completing cash handling duties.

Responsibilities

• Assist with City licensing processes and maintain records.
• Provide front-line customer service and information to the public regarding licensing.
• Process payments (cash, credit, check) and handle various licenses and permits.
• Enter and maintain information in applicable databases; perform fingerprinting and background checks as needed.
• Greet visitors, answer inquiries, route calls and manage mail.

Skills

Customer service

Cash handling

Multitasking

Communication

Education

High school diploma or equivalent

Tools

Centralized cashiering program

Database software

Job description

If you enjoy helping people, solving problems, and keeping things organized, being aLicense and Permit Specialist II could be a great fit. You'll work directly with the public, assist with City licensing processes, process payments, maintain records, and handle a variety of administrative responsibilities in a fast-paced, customer-focused environment.

Required Knowledge, Experience, And Training

• High school diploma or equivalent and
• 2 years of experience in providing general administrative and clerical support, customer service and completing cash handling duties.

Special Requirements

• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

Why the City of Boise?

The benefits are real and among the best in the Treasure Valley:

• Zero-cost premium medical coverage for you and your family
• PERSI retirement plus employer-matched 401(k)/457b
• 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
• 10 weeks paid parental leave
• $500 annual wellbeing incentive
• Tuition reimbursement and free local bus pass
• Basic life and long-term disability insurance at no cost

To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.

Handles moderately complex issues and problems and refers more complex issues to higher-level staff. Is capable of performing all duties of a License and Permit Specialist I and provides team support and training, as needed.

Provides front-line customer service, education and information to the public regarding city, municipal and state codes and regulations. Communicates licensing processes effectively and efficiently to the public. Accepts and processes applications for a variety of licenses and permits in-person, over the phone and online. Issues approved meter hood, residential parking, green emission permits and various licenses. Provides notary services.

Enters and maintains information in applicable databases. Performs fingerprinting for applications and renewal screenings. Submits and accepts appropriate confidential background checks and applications. Processes cash, credit and check payments from customers. Maintains a cash drawer using a centralized cashiering program. Enters and maintains information in applicable databases. Performs fingerprinting for applications and renewal screenings. Submits and accepts appropriate confidential background checks and applications. Processes cash, credit and check payments from customers. Maintains a cash drawer using a centralized cashiering program. Proficient in all systems and can process and understand all license types and codes. Handles moderate levels of permitting, licensing, and customers issues.

Courteously and professionally answers and routes telephone calls. Reviews and directs all inquiries for permits and licenses. Greets and receives visitors and responds to staff questions or requests for information. Photocopies, files, and sorts and distributes mail.

Checks and verifies paperwork for accuracy. Receives and processes public records requests, claims for damage and court documentation on behalf of the city. Schedules court appearances for individuals disputing parking tickets. Assists City of Boise enforcement personnel with investigations and reports. Provides backup assistance to other departmental positions.

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Additional Required Knowledge, Experience, And Training

• general business office and telephone etiquette, equipment and procedures;
• city codes related to licenses;
• record keeping and filing practices;
• general customer service techniques; and
• computer usage including related software.

Ability to:

• multi-task and handle a wide variety of issues;
• independently work in a high-stress environment;
• read, understand and follow complex laws, ordinances, regulations, rules and established policies;
• touch ten keys and type at 40 words per minute;
• communicate effectively in the English language at a level necessary for efficient job performance; and
• perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.

Preferred Knowledge, Experience, And Training

• 3 years of experience providing general administrative, clerical support and customer service duties with significant cash handling responsibilities
• experience interpreting and applying governmental laws and regulations.

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts

While performing the duties of this job the employee is occasionally lifting/carrying up to 35 pounds. Also, the employee is occasionally pushing/pulling up to 10 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach and grasp. Position requires hand/finger dexterity.

Working Environment

The work environment will include inside conditions.