Library Specialist CL3

University-of-Main; Orono (ME); On-site; USD 46,000 - 48,000; Full time

Job summary

The University of Maine in Orono, ME is seeking a library services professional to oversee a defined unit, supervise staff, and ensure smooth daily operations. The role requires strong communication and the ability to manage diverse tasks within a busy library environment.

You will supervise student assistants, coordinate training, and develop reports while handling routine circulation duties and patron support. This on-site role offers stable hours across the fall, spring, and breaks.

Qualifications

• High school diploma or GED required and cataloging/record-keeping skills preferred.
• Strong written, verbal, and interpersonal communication abilities; able to work in a busy team.
• Moderate to advanced computer knowledge and ability to use spreadsheets and records.
• Experience with library workflows, circulation, and staff supervision is desirable.
• Ability to lift up to 50 lbs and move materials as part of daily responsibilities.

Responsibilities

• Plan and supervise a defined library program or unit.
• Maintain a welcoming environment for staff and library users.
• Coach and mentor student assistants and staff; supervise scheduling and training.
• Develop reports and conduct complex searches of library resources.
• Open/close the library and manage circulation duties and records.

Skills

Public service experience

Communication skills

Teamwork

Computer literacy

Physical stamina

Education

High School diploma or GED

Tools

Library software

Job description

This position pays $21.93/hour.

Hours when fall and spring classes are in session:
Tuesday - Thursday, 3:00 PM - 11:30 PM
Friday, 11:30 AM - 7:30 PM
Saturday, 9:30 AM - 6:30 PM

During semester breaks:
Tuesday - Saturday hours change to 9:00 AM - 5:30 PM

During summer session:
Tuesday - Thursday hours change to 1:00 - 9:30 PM
Friday - Saturday hours change to 9:00 AM - 5:30 PM

Essential duties and responsibilities include, but are not limited to:

• Plans, oversees and supervises a defined library program, project, system or unit (ILL, circulation, etc.);
• Participates in maintaining a safe, welcoming and productive environment for fellow staff and library users;
• Contributes a positive, creative, and energetic force to the work; demonstrates skills in collaboration especially working with staff members whose interests and needs differ;
• Utilizes coaching and mentoring methods which provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance;
• Trains student assistants and library employees;
• Commits to organizational improvement by identifying opportunities to improve, and recommending possible alternatives for a situation;
• Responds to library building and security issues;
• Provides a full range of communications, both verbally and in writing, regarding non-routine questions, issues and procedures; handles the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules; prepares individualized responses for non-routine and/or escalated issues;
• Represents the campus at system wide library unit meetings;
• Generates reports;
• Develops complex queries;
• Conducts complex searches of library resources requiring an advanced knowledge of one or more major library areas;
• Maintains and updates bibliographic and circulation records and related file procedures, andguidelines;
• Receives and inspects materials;
• Uses library software and equipment;
• Performs standard circulation duties;
• Opens and closes library;
• Maintains library stacks (sorting, shelving, and related duties such as shifting);
• Assists patrons with search, retrieval, use of library systems and equipment;
• Performs other reasonably related duties as assigned

About the University:

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

Qualifications:

Required:

• High School diploma or equivalent (G.E.D.).
• Assists with managing the Circulation Desk and scheduling employees; supervising employees; conducting staff meetings; hiring, scheduling, and coordinating training of student assistants in conjunction with Circulation supervisors;
• Public service experience.
• Employee must demonstrate strong written, verbal, and interpersonal communication skills; work well in a team environment; be able to prioritize tasks appropriately and complete work in a timely manner. Skills in organizing and managing electronic records and files required and capability to follow and write instructions and procedures accurately also required.
• Intermediate to advanced computer knowledge is required.
• Problem-solve and troubleshoot issues; work from diagrams and drawings; measure and calculate; create, configure, and use spreadsheets, collections allocation, and/or physical shelving space; may manage digitization for the department; may inventory collections; compile department statistical reports; write and edit detailed policies and procedures; collaborate with Circulation supervisors daily to ensure smooth operation of the department; use basic hand tools; perform minor maintenance;
• Regularly lifts up to 50 lbs., reaches high and low shelving, walk or move as much as 1/2 mile at a time, and stands and shelves for extended periods of time.
• Experience working with alphanumeric sequences.

Preferred:

• Library experience.
• Ability to drive a van for transport of materials, requiring a driver's license.

Other Information:

The successful applicant is subject to appropriate background screening and post offer physical.

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call 207.581.4053.