Library Program Coordinator

City of Port Aransas; Library (PA); On-site; USD 42,000 - 62,000; Full time

Job summary

City of Port Aransas Public Library is seeking a dedicated program coordinator to plan and deliver library programs for all ages. You will build partnerships, supervise volunteers, and manage event logistics within a busy library setting.

The role emphasizes community engagement, program promotion, and accurate record-keeping. Strong communication and customer service are essential, with comfort teaching catalog search and computer use.

Qualifications

• Degree and at least three years of related experience.
• Excellent communication and customer service skills.
• Ability to supervise volunteers.
• Ability to manage multiple programs and meet deadlines.

Responsibilities

• Coordinate and deliver library programs for adults and children.
• Engage community partners to promote literacy.
• Maintain program records and funding ledgers.
• Market events via brochures, flyers, and social media.
• Instruct patrons on catalog and computer use.

Skills

Program planning

Community outreach

Customer service

Volunteer supervision

Public speaking

Education

Bachelor's degree in Library Science or related field

Tools

Library systems

Catalog databases

Word processing

Internet research

Job description

Description

Summary

Coordinates and delivers adult and children’s library programming; Performs community outreach; Reviews and maintains children’s collection; Performs a variety of routine and manual work in circulating and/or processing library materials; Provides customer service to patrons; Collects library fines and fees; Provides marketing and promotion for library programs and services

Essential Duties and Responsibilities include the following:

• Work with community organizations to establish program partnerships and foster an interest in literacy, helping organizations work with each other. Organizations include KPAB, the Garden Club, University of Texas Marine Science Institute, and other non-profit organizations to promote literacy
• Partners with local school districts to promote literacy through summer break.
• Act as liaison between the library and community groups and other outside organizations concerning programs and help as needed.
• Maintain ledger on program activities concerning donations, expenditures, fee payments and participation numbers.
• Promote all programs and special events by developing and publishing media resources including brochures, flyers, news releases, and social media pages.
• Supervise and train volunteers to ensure a safe environment for all program participants.
• Creates program registrations for events.
• Keeps track of program statistics by age group for Annual Report (TSLAC) • Collaborates with Library Director on community needs.
• Provides assistance to patrons in selecting and locating library materials.
• Rotates displays and library decorations according to library programming/events.
• Instructs patrons in the use of library equipment, online catalog, databases, and public computers
• Make independent decisions as directed by library policies.
• Other duties may be assigned.

Supervisory Responsibilities:

Oversee and directs volunteers used in library programming.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies-

• Project Management - Coordinates projects; Communicates changes and progress.
• Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
• Written Communication - Writes clearly and informatively; able to read and interpret written information.
• Organizational Support - Follows policies and procedures; completes tasks correctly and on time; supports organization's goals and values.
• Judgment- Displays willingness to make decisions; exhibits sound and accurate judgment.
• Planning/Organizing – Prioritizes and plans work activities; uses time efficiently.
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality.
• Quantity – Meets productivity standards; completes work in timely manner.
• Safety and Security - Observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly;
• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent.
• Dependability- Follows instructions, responds to management direction; takes responsibility for own actions.
• Initiative - Volunteers readily; undertakes self-development activities; looks for and takes advantage of opportunities; asks for and offers help when needed.
• Problem Solving – Ability to recognize, resolve and repair abnormal operating conditions promptly.
• Interpersonal Skills – Maintains confidentiality; focuses on solving conflict, not blaming; listens to others without interrupting; keeps emotions under control; remains open to other ideals and tries new things.
• Delegation – Matches work assignments to the abilities of the person; sets expectations and monitors activities.
• Leadership – Exhibits confidence in self and others; accepts feedback from others.
• Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Ethics – Upholds department standards, setting proper example to subordinate employees with gratitude and respect.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on-time; indoctrinates work activities; supports organization's goals and values.

Requirements

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Degree from college or technical school; and three years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and comprehend documents such a safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and group situations to customers, clients, and other employees of the organization.

Mathematical Skill

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform the job successfully, an individual should have knowledge of internet software, social media, recreation software and word processing software.

Certificates, Licenses, Registrations:

Valid Texas Driver License in good standing, First Aid & CPR

Physical Demands

The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee occasionally is required to stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

While performing the duties of the job, the employee is exposed to outside weather conditions; extreme cold and extreme heat; toxic or caustic chemicals. The employee is occasionally exposed to moving mechanical parts; high precarious places and risk of electric shock. The noise level in the work environment is usually moderate.

Additional Requirements:

Employee is subject to a complete criminal history and child protective services background search with acceptable results.