Library Events & Office Coordinator

Rollins College; Winter Park (FL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

15 Days Paid Time Off

Paid Holidays

Paid College Closure Days

Health Insurance

Retirement Contributions

Free On-Campus Parking

Free Tuition for Employees and Family

Employee Assistance Program

Job summary

Rollins College Olin Library seeks a service-oriented Library Events & Office Coordinator to support events, administrative services, and building operations. You will lead planning, promotion, and assessment of library programs, including Olin After Dark, while supervising student employees and assisting with budgets.

The role also provides admin support across Olin Library, Student Media, and the Tutoring & Writing Center, handling purchasing, invoicing, and liaison with Accounts Payable,

Qualifications

• High school education is required.
• Requires two to three years of job-related experience.

Responsibilities

• Coordinate operational programs in support of Olin Library objectives and assist in planning and coordinating programs and events.
• Promote and communicate public outreach objectives and manage information dissemination to campus and public.
• Summarize event reports, trends, and information releases; assist with event budgets and expenditures.

Skills

Event planning

Microsoft Office

Oral communication

Written communication

Time management

Education

Associates degree or higher

Tools

Accounts Payable software

Job description

Library Events & Office Coordinator

From its inception, the Olin Library has been an integral part of the instructional, intellectual, and cultural life of Rollins College ... And now you can be part of it to! The Rollins College Olin Library is seeking a service-oriented Library Events & Office Coordinator to join their team! This position supports the effective operation of Olin Library through the coordination of events and programming, administrative services, and building operations. The role leads the planning, promotion, implementation, and assessment of library programs and special events, including Olin After Dark, while supervising and training student employees and assisting with programming budgets and expenditures. The position also provides administrative support across Olin Library, Student Media, and the Tutoring & Writing Center, including purchasing, invoice processing, supplies, contracts, furniture, and equipment, and serves as a primary liaison with Accounts Payable, Business Services, and Purchasing. Additionally, the position helps ensure a welcoming, functional, and well-maintained library environment by coordinating facility maintenance and work orders, monitoring building needs, and managing the scheduling and use of library meeting and event spaces.

• Event Coordination:
  • Coordinates operational programs in support of Olin Library objectives; leads and participates in the planning, development, and coordination of programs and/or special events (e.g., Olin After Dark weekly programming).
  • Participates in the promotion, explanation, and interpretation of public outreach objectives and programs; assists in the development of appropriate communications and manages a proactive approach to information dissemination to the campus and/or the public.
  • Summarizes and assembles event reports and trend analysis, and information releases.
  • Assists in the preparation of the events and programming budget and documents; tracks expenditures.
  • Supervises and trains events and programming student employees.
  • Coordinates the day-to-day operations of Olin Library events and programming.
  • Assists and maintains up-to-date contacts for efficient event service to users.
• Office Coordination:
  • Provides general administrative support for Olin Library.
  • Provides support for invoice processing and serving as Olin's primary contact with Rollins' Accounts Payable.
  • Requisitions and monitors all supplies, contracts services, furniture, and equipment and serving as Olin's primary contact with Rollins' Business Services and Purchasing.
• Building Coordination:
  • Monitors the Olin Library building facility; ensuring maintenance and repair of the interior and exterior of the building and all furniture and decoration; submits and monitors all facilities work orders.
  • Coordinates and schedules activities in Library building spaces.

Minimum Qualifications & Education

• High school education is required.
• Requires two to three years of job‑related experience.

Preferred Qualifications

• Associates degree or higher.
• Knowledge of College environment, departments, procedures, and policies.

Knowledge, Skills, & Abilities

• Ability to work independently and in teams to initiate events and projects and see them through to completion with minimal supervision.
• Proficient in use of Microsoft applications.
• Thorough knowledge of business English, spelling, and grammar.
• Knowledge and practice of organizational and time management skills.
• Ability to use tact and good judgement in resolving work problems and dealing with the public, students, faculty, and staff.
• Oral and writing skills sufficient to maintain and update files, logs, reports, and correspondence.
• Math computational skills sufficient to order supplies, process invoices, etc.

Work Schedule

• This is a full-time appointment, scheduled to work 37.5 hours per week, 12 months per year, for a total of up to 1950 hours annually.
• Schedule will be discussed during the interview as evenings will be required for this role.
• Flexible schedules or overtime may be required to meet the demands of the academic calendars

Work Environment

• Campus-based, in-person customer service role in an office environment.
• Regular use of a computer and databases.

Benefits & Perks

• 15 Days - Paid Time Off (vacation, sick and personal time)
• 10 Days - Paid Holidays
• 5 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• Free On-Campus Parking
• Free Access to Campus Amenities (gyms, pools, library, sporting events, and more)
• Free Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs
• Plus More!

Additional Perks

• Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
• Free E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts
• Annual Service Awards & Recognition Programs
• Discover what it's like to live in Orlando: Live, Work, Play and Learn
• Plus More!

Rollins offers a competitive hourly rate, along with our generous full-time benefits package!

Excellence Philosophy

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Equal Employment Opportunity

Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, visit . Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to [e-mail] | 407.646.2102.

Employment Eligibility

All new employees must be eligible and show employment eligibility verification by the first date of employment at Rollins College, as legally required (e.g., Form I‑9). Rollins College will require proof of authorization to work in the United States. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Department of State, the College may not be able to offer H‑1B sponsorship. Particularly the College is not able to pay the required fee accompanying new H‑1B visa petitions.

FLSA Status

Non‑Exempt

Service Months

12