Library Circulation Assistant-part-time 20 hours per week Professional

The Archdiocese of Milwaukee; Franklin (WI); On-site; USD 16,531 - 24,796; Part time

Job summary

Sacred Heart Seminary and School of Theology (SHSST) in Franklin, WI is seeking a part‑time Library Circulation Assistant (20 hours per week). The role supports circulation, ILL, and collection maintenance, delivering friendly service to students, faculty, clergy, and visitors.

Under the Digital Services Librarian, you will assist with patron services, shelving, and basic administrative tasks while contributing to a welcoming educational environment.

Qualifications

• High school diploma required.
• Analytical and problem‑solving skills.
• Attention to detail and accuracy.
• Proficiency with Microsoft Office Suite.
• Strong written and verbal communication skills.
• Hospitable and service‑oriented disposition.
• Ability to lift and carry up to 35 lbs.

Responsibilities

• Check library materials in and out (including book drop and delivery bin materials).
• Create new patron cards and manage holds and online requests.
• Print paging slips and retrieve requested books; assist patrons with library equipment.
• Monitor ILL requests and returns; prepare interlibrary loan requests and mailing.
• Process new books: barcodes, labels, jackets, and shelf marks; manage course reserves.
• Maintain serials and call numbers; shelf accordingly; assist with daily administrative tasks.

Skills

Analytical and problem-solving

Attention to detail

Microsoft Office Suite

Written and verbal communication

Hospitable and service-oriented

Physical ability (lift up to 35 lbs)

Experience in an academic setting

Education

High school diploma

Tools

OCLC

ILS software

Job description

Library Circulation Assistant-part-time 20 hours per week

Sacred Heart Seminary and School of Theology (SHSST) is currently seeking candidates for the role of Library Circulation Assistant. This is a part‑time position that works 20 hours per week.

Located in Franklin Wisconsin, we are a Roman Catholic seminary and accredited higher educational institution, sponsored by the Priests of the Sacred Heart, that specializes in priestly formation for men of all ages.

The Circulation Assistant, under the supervision of the Digital Services Librarian, supports the daily operations of the seminary and school by providing courteous service to students, faculty, clergy and visitors. This position ensures a welcoming environment that supports educational and spiritual formation.

ESSENTIAL RESPONSIBILITIES

Circulation

• Check library materials in and out (including book drop and delivery bin materials)
• Create new patron cards
• Place and delete holds and online requests for patrons
• Print paging slips and retrieve requested books
• Research and communicate with patrons regarding lost materials and overdue books
• Shelve books and journals as needed

Interlibrary Loans (ILL) & Lending

• Monitor, fill, and prepare OCLC WorldShare Interlibrary Loan (ILL) requests and returns
• Prepare requests for South Central Library System bins (in‑state) and mailing (out‑of‑state)
• Scan materials for ILL or patron use

Collection Maintenance

• Book processing: apply barcodes, labels, plastic jackets, and stamps
• Course reserve shelves: set up in the ILS, manage shelves
• New books shelf: remove books when the temporary shelving designation has expired
• Serials: check in and shelve new issues; move older issues to closed stacks
• Print and apply replacement spine labels as needed
• Assist patrons with library equipment (e.g., computers, printer/scanner/copier)
• Scholarly Assistance Project:
• In‑house repair of materials
• General administrative tasks (e.g., managing printer, sorting daily mail, answering phones)
• Special projects as needed and other duties as assigned

REQUIRED QUALIFICATIONS and EDUCATION

• High school diploma required
• Analytical and problem‑solving skills
• Attention to detail and accuracy
• Proficiency with Microsoft Office Suite
• Strong written and verbal communication skills
• Hospitable and service‑oriented disposition
• Ability to lift and carry up to 35 lbs.

PREFERRED QUALIFICATIONS

• Experience in an academic setting
• Experience with OCLC and Integrated Library System software (ILS)
• Familiar with Catholicism and/or religious terminology