Library Assistant 2 - Manzanita Branch

Tillamook County; Tillamook (OR); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Library Assistant to join their team at the Manzanita Branch. This role involves supporting library functions, handling circulation duties, and assisting patrons with their inquiries. Ideal candidates will possess a solid understanding of library services, effective communication skills, and the ability to work independently. Join a collaborative environment where your contributions will enhance community access to information and resources. If you have a passion for libraries and community service, this opportunity is perfect for you!

Qualifications

• Experience in library circulation, shelving, cataloging, or reference work.
• Ability to follow oral and written instructions effectively.

Responsibilities

• Perform routine circulation duties: check materials in/out and process returns.
• Maintain the library’s collection and shelve books according to protocol.
• Assist patrons with public computer and Internet use.

Skills

Knowledge of routine circulation procedures

Knowledge of automated databases

Skill in Microsoft Office Suite

Skill in Adobe Creative Suite

Effective oral communication

Education

One year of clerical experience in a library setting

2 years of education above the high school level

Tools

Photocopiers

Computer printers

Computers

Job description

Department: Library
Union Affiliation: AFSCME
Work Schedule: Monday - Friday
Total Hours Per Week: 32
Location: Manzanita Branch

INTRODUCTION
This 3-level classification series involves work that requires a practical knowledge of library services, tools, methods, and procedures.

DISTINGUISHING FEATURES OF THE LEVELS
The Library Assistant 1 performs general office clerical work and, in addition, participates in limited portions of library functions. At the journey-level, the Library Assistant 2 carries out a full range of recurring activities involved in circulating, maintaining, and locating items in the library collection. The Library Assistant 3 performs work that regularly requires an in-depth, practical understanding of library activities and procedures.

(Duties assigned to this classification include, but are not limited to, the following examples. Any one position may not perform all listed tasks.)

• In addition to performing the duties at the Library Assistant 1, perform the range of routine circulation duties: check materials in/out, explain and process returns, renewals, and reserve requests. Also, compute and collect fees for damages, losses, and late returns. Issue borrower cards.
• Maintain the library’s collection: Shelve books, periodicals, and other library materials by call number or according to internal library protocol. Also, shelf read to assure orderly display of holdings; pull and store aging periodicals.
• Process additions to the collection: Cover, stamp, and apply labeling. Input location codes and item records into catalog system. Also identify periodicals that have not been received and prepare and submit claims to the publisher.
• Serve as employee-in-charge for a small branch library.
• Resolve patron problems by researching disputed late fees, charges for lost or damaged materials, or errors in registration.
• Assist patrons with routine public computer, Internet, and card catalog use. Enter routine data into computer database.
• When patron requests an item not in the local collection but within the Oceanbooks Network use standard references to locate it through the Oceanbooks Network. Pull items and send to requesting library. Process items returned from Oceanbooks Network.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of routine circulation procedures.
Knowledge of the procedures to borrow and loan material between libraries.
Knowledge of automated databases to access, enter, retrieve, or correct routine information related to the library’s holdings.
Knowledge of common reference sources.

Skill in the use and minor maintenance of photocopiers, computer printers, and computers to access the Internet.
Skill in Microsoft Office Suite.
Skill in graphics software, preferably in Adobe Creative Suite.

Able to communicate effectively orally.
Able to courteously meet and deal with the public, co-workers, and staff at other libraries.
Able to follow oral and written instructions and procedures.
Able to work independently in accordance with established policies and procedures.

QUALIFICATIONS

One year of clerical experience in a library setting which gave exposure to limited aspects of library circulation, shelving, cataloging, or reference work OR, 2 years of education above the high school level.

SUPERVISORY CONTROLS

Work is performed under the supervision of a Librarian. After becoming acquainted with applicable guidelines, the employee can perform routine assignments with independence. The supervisor or a senior staff member is available to answer non-routine questions.

GUIDELINES

Specific, detailed guidelines such as library procedure manuals and checklists, standard formats and forms, and computer operating instructions cover the important aspects of the work and are readily applied. Supervisory direction is sought when judgment, deviations from standard procedures or interpretations are necessary.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The work requires some physical exertion such as long periods of standing or recurring activities such as crouching, bending, stooping, stretching, reaching, pushing loaded book trucks, lifting and carrying items up to 30 pounds; and climbing ladders. Work involves everyday risks or discomforts typically associated with libraries, offices, and meeting rooms. Work areas are adequately heated, lighted, and ventilated.

SELECTION PROCESS

Following the closing date of this recruitment, if you are selected as a candidate for an interview, we will contact you by email to arrange a date and time. We want to ensure that we hire the best possible staff for our county team, because we believe that the right people are our most valuable asset!