Library Acquisitions & Special Projects Associate

New York State Energy Research and Development Authority; Village of Old Westbury (NY); On-site; USD 44,000 - 54,000; Full time

Job summary

New York Institute of Technology is seeking a Special Projects and Acquisitions Library Associate to support assessments, grants, annual reports, and the acquisition of library materials. The Library Associate collaborates with vendors, processes orders, verifies invoices, and tracks budget expenditures across NYIT libraries.

Responsibilities include planning and executing projects, acquiring print/digital resources, issuing payments, and generating reports for accreditation and compliance.

Qualifications

• Bachelor Degree required.
• Strong organizational and problem-solving skills, with excellent attention to detail.
• Ability to prepare and maintain accurate and timely reports.
• Effective at managing multiple projects and tasks simultaneously.
• Proficiency in Microsoft Office, especially Microsoft Excel, library management systems.

Responsibilities

• Assist with planning, organizing, and executing special projects, including assessments, grants, and annual reports.
• Acquire all print books, e-books, media, streaming videos, and rush reserve titles for all NYIT libraries (excluding NYITCOM).
• Order, receive, and verify resources to prevent duplication.
• Process payments for all materials ordered and received.
• Order books and e-books through YBP/GOBI and manage budgets.
• Maintain budget expenditures and generate reports for accreditation and fund tracking.
• Process orders and payments using Workday and institutional credit cards.

Skills

Organizational skills

Attention to detail

Report generation

Vendor communication

Education

Bachelor's degree

Tools

Workday

YBP/GOBI

Library management systems

Job description

New York Institute of Technology is seeking a Special Projects and Acquisitions Library Associate to support assessments, grants, annual reports, and the acquisition of library materials. The Library Associate collaborates with vendors, processes orders, verifies invoices, and tracks budget expenditures across NYIT libraries.

Responsibilities include planning and executing projects, acquiring print/digital resources, issuing payments, and generating reports for accreditation and compliance.