Impact Librarian: Special Projects & Acquisitions

New York State Energy Research and Development Authority; Village of Westbury (NY); On-site; USD 44,000 - 54,000; Full time

Job summary

New York Institute of Technology is seeking a Special Projects and Acquisitions Library Associate to support acquisitions, assessments, annual reports, and strategic library initiatives. You will work with vendors, process orders, verify invoices, and track library budgets across NYIT libraries.

The role involves maintaining budget records, generating routine and ad‑hoc reports, and ensuring timely payments through Workday and other systems.

Qualifications

• Bachelor degree required with strong organizational skills.
• Excellent attention to detail and ability to manage multiple projects.
• Proven ability to prepare accurate reports and work with vendors.

Responsibilities

• Assist with planning and executing special projects, including assessments and annual reports.
• Acquire print books, e-books, media, streaming videos, and rush titles for NYIT libraries.
• Order, receive, and verify resources to prevent duplication.
• Process payments for ordered materials and track budget expenditures.
• Order books/e-books via advanced systems and manage library supplies.
• Trace missing or backordered orders and arrange credits or returns.
• Maintain budget spreadsheets and generate reports for stakeholders.
• Close fiscal year orders and roll over to the new year.

Skills

Organization

Problem-solving

Attention to detail

Reporting

Microsoft Excel

Vendor communications

Budgeting

Education

Bachelor Degree

Tools

Workday

Library management systems

Job description

New York Institute of Technology is seeking a Special Projects and Acquisitions Library Associate to support acquisitions, assessments, annual reports, and strategic library initiatives. You will work with vendors, process orders, verify invoices, and track library budgets across NYIT libraries.

The role involves maintaining budget records, generating routine and ad‑hoc reports, and ensuring timely payments through Workday and other systems.