Lehrer Vocal Institute Manager

Music-Academy-of-the-West; Montecito (CA); On-site; USD 39,000 - 55,000; Part time

Benefits offered by this job

Housing provided during summer

Job summary

The Music Academy of the West seeks a Lehrer Vocal Institute Manager (LVIM) to lead artistic operations for the Lehrer Vocal Institute during the annual summer festival, reporting to the VP of Artistic Planning. In collaboration with the Director of Production and LVI Co-Directors, the LVIM will manage planning, scheduling, budgeting, and on-site administration, including audition tours and masterclasses.

This is a part-time, non-exempt role at $30 per hour with housing provided for non-local

Qualifications

• Experience in arts administration.
• Familiarity with operatic and song repertoire is a plus.
• Experience managing timelines, budgets and teams.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Serve as primary support to VPAP and LVI Co-Directors throughout planning of the LVI curriculum.
• Lead regular LVI planning meetings, organize agendas and track timelines.
• Assist with and attend annual LVI audition tour on-site.
• Assist with preparation and tracking of LVI budget with VPAP and CFO.
• Serve as primary festival scheduler for all vocal events in ArtsVision.
• Produce LVI public events with production team and provide administrative support for masterclasses and performances.
• Prepare and distribute pre-summer materials for teaching artists and fellows; maintain portals.
• Manage Directing Fellow program and scheduling of weekly check-ins.
• Identify and secure auxiliary choir members and supernumeraries.
• Prepare and execute contracts for LVI teaching and guest artists.
• Hire and supervise summer LVI Coordinator.
• Ensure timely creation of artistic content in vocal programs.

Skills

Arts Administration

Budgeting

Timelines

Team leadership

Communication skills

Organization

Problem solving

Adaptability

Collaboration

Education

Experience in arts administration

Tools

ArtsVision

Job description

Description

The Lehrer Vocal Institute Manager (LVIM) plays a key role in the Academy’s Artistic Operations Department in the long-term planning and execution of the Lehrer Vocal Institute (LVI) within the annual summer festival. In collaboration with the Vice President of Artistic Planning, the LVIM works closely with the Director of Production, LVI Production Manager, and Manager of Artistic Operations to ensure smooth planning, operations, and information flow. This position reports to the Vice President of Artistic Planning (VPAP).

The LVIM oversees the seasonal LVI Coordinator. They interact closely with the LVI Co-Directors, teaching artists, fellows, guest artists, administration, and members of the community. The role demands a detail-oriented, critical thinker, capable of juggling multiple responsibilities, and interfacing with diverse constituencies.

Requirements

Artistic Administration

• Serve as primary support to VPAP and LVI Co-Directors throughout the planning process of the LVI curriculum
• Lead regular LVI planning meetings, organize agendas and track timeline and process of deliverables
• Assist with and attend annual LVI audition tour as on-site administrator
• In collaboration with VPAP and CFO, assist with preparation and tracking of LVI budget and ensure budget stays within the approved scope
• Serve as primary festival scheduler for all vocal events (opera, masterclasses, studio classes, rehearsals, coachings, etc.) within ArtsVision database in coordination with Artistic Operations Manager and production team
• Produce LVI public events in conjunction with production team and provide necessary administrative support for masterclasses, performances, etc.
• Prepare and distribute pre-summer materials for teaching artists and fellows; maintain teaching artist and student website portals
• Manage Directing Fellow program, including scheduling of weekly director and teaching artist check-ins to ensure pedagogical arc
• Identify and secure auxiliary opera chorus members and supernumeraries, if applicable
• Prepare and execute contracts for LVI teaching artists and guest artists
• Manage LVI operations including set-up of summer office and teaching artist studios; partner with Director of Production to ensure accurate planning of piano needs
• Hire and supervise summer LVI Coordinator
• Ensure timely creation and accuracy of artistic content in vocal programs, including texts and translations
• Participate in concert duty and/or attend LVI concerts
• Work with VPAP and Sing! Artistic Director to integrate the Sing! program with the LVI curriculum

Cross-Departmental Collaboration

• Marketing and Communications: proof all artistic collateral of vocal-related items including festival programs and recruitment materials
• Student Services: communicate programming, scheduling, and assignments to students
• Finance and Administration: provide information for timely processing of invoices, contracts, and reimbursements

Other duties as assigned.

Candidate Profile

The Music Academy of the West seeks to hire candidates who thrive in a collaborative, highly communicative workplace. Our administration collectively informs and agrees upon the organization’s expectations for teamwork, including a positive, goal-oriented environment that positions every employee for success.

• The ideal candidate will demonstrate some, if not all, of the following:
• Local candidate preferred
• Familiarity with and enthusiasm for operatic and song repertoire
• Experience in arts administration
• Experience with ArtsVision, or similar scheduling software
• Experience managing timelines, budgets and teams
• Excellent written and verbal communication skills
• Strong critical thinking, strategic planning, and problem-solving skills
• Superior organizational skills and attention to detail
• Ability to work on a team and adapt to changing work priorities
• Positive and professional demeanor

Compensation and Benefits

This is a non-exempt, part-time position. Compensation is $30 per hour. This part time year round position is not eligible for benefits except as required by law including paid sick time.

• Housing is provided for in-person work during the summer festival for non-local candidates.

About the Music Academy of the West

The mission of the Music Academy of the West is to educate musicians through intensive study with exceptional teachers and transformative performance opportunities, while broadening access to musical experiences for the Santa Barbara community.

The Music Academy is an equal opportunity employer. We aim to create a diverse and inclusive work environment and we value each employee’s unique experiences and perspectives.

As part of its annual Summer Music Festival & School, the Academy presents the Fellowship Institute, which trains up to 150 fellows ages 18–34, alongside the High School Intensive, a two-week program for gifted musicians ages 14–18. The Festival showcases more than 100 performances and events, including masterclasses, competitions, and a fully staged opera. Year-round programs include Sing!, a youth choir that performs with local, national, and international partners; and the Mariposa Concert Series, featuring Academy-affiliated artists.

The 80th Anniversary of the Summer Music Festival & School will take place June 16–August 7, 2027. The complete performance lineup will be unveiled in early 2027.

For more information, please visit musicacademy.org