LEGISLATIVE SPECIALIST (Special Assistant) - Range 20 / EXE

Anchorage — Municipal Clerk's Office; Anchorage (AK); On-site; USD 95,000 - 130,000; Full time

Job summary

Anchorage — Municipal Clerk's Office is seeking an experienced Legislative Specialist to support the Municipal Clerk’s Office in drafting legislation, preparing reports, and coordinating with stakeholders. The role involves analyzing policies, understanding the legislative process, and drafting working papers to accompany bills.

The ideal candidate will develop trainings, identify and apply for grants, and work with Assembly leadership, Counsel, and other offices. Some evenings may be required.

Qualifications

• High school diploma, GED, or equivalent with nine years of experience in research, project management, report writing, program management, or program support.
• Associate’s degree in Business Administration, Public Administration, Political Science, Accounting or similar, with seven years of related experience.
• Bachelor’s degree in Business Administration, Public Administration, Political Science, Accounting or similar, with five years of related experience.
• Master’s degree in Business Administration, Public Administration, Political Science, Accounting or similar, with three years of related experience.
• Registered voter in Anchorage and eligibility as election official.
• Notary Public in State of Alaska within six months of hire.

Responsibilities

• Research and draft legislation; draft reports and working papers to accompany legislation.
• Convene stakeholders and incorporate input on legislation; develop trainings and conduct sessions.
• Identify grants, write grant materials, and submit grant applications.
• Understand and apply municipal legislative process, Anchorage Municipal Code, Alaska Statutes, and legislative drafting techniques.
• Research and analyze policies; understand municipal budgets and purchasing procedures.
• Collaborate with staff, Assembly, Legislative Counsel, Ombudsman's Office and Legislative Services Office; work independently or with leaders; occasional nights.

Job description

Job Information

Open to the general public and any current Municipal employee.

This is an executive position (no union affiliation) and serves at the pleasure of the Municipal Clerk of the Municipality of Anchorage.

DEPARTMENT

: Municipal Clerk's Office

HOURS OF WORK

: Monday - Friday, 08:00 AM - 5:00 PM

LOCATION

: 632 W. 6th Ave, Ste. 250

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Example of Duties

Under the direction of the Municipal Clerk, the Legislative Specialist provides professional support services to the Municipal Clerk's Office in the execution of its duties and responsibilities. Research and draft legislation; draft reports and other working papers to accompany legislation; convene stakeholders and incorporate their input on legislation. Develop trainings, convene stakeholders, and conduct training sessions as required by the Municipal Clerk. Identify available grants, write grant materials, and submit grant applications. Understand and apply the Municipal legislative process, Anchorage Municipal Code, Alaska Statutes, and legislative drafting techniques. Research and analyze policies and legislative issues. Understand Municipal budgets and purchasing processes and procedures. This position works collaboratively with the Municipal Clerk's Office staff, Assembly and Legislative Counsel and staff, the Municipal Ombudsman's Office, and the Legislative Services Office. Work independently, with the Municipal Clerk, with Assembly leadership, or individual Assembly members, occasional nights, and perform other duties as assigned.

Minimum Qualifications / Substitutions / Preferences

• High school diploma, GED, or equivalent and nine (9) years of experience conducting research, project management, report writing, program management, and/or program support.
• Associate’s degree in Business Administration, Public Administration, Political Science, Accounting or a similar discipline and seven (7) years of experience conducting research, project management, report writing, program management, and/or program support.
• Bachelor’s degree in Business Administration, Public Administration, Political Science, Accounting or a similar discipline and five (5) years of experience conducting research, project management, report writing, program management, and/or program support.
• Master’s degree in Business Administration, Public Administration, Political Science, Accounting or a similar discipline and three (3) years of experience conducting research, project management, report writing, program management, and/or program support.
• Registered voter in Anchorage - all of the Municipal Clerk's Office staff are considered election officials under AMC 28.10.040; election officials must be registered voters in Anchorage pursuant to AMC 28.50.010E.
• State of Alaska Notary Public within six (6) months of hire.
• Satisfactory background check which includes criminal, education, and employment history at time of hire.
• Valid State of Alaska Driver’s License and satisfactory Driving Record at time of hire.

Preferences

• Possesses a Certified Municipal Clerk (CMC) or Master Municipal Clerk (MMC) designation from the International Institute of Municipal Clerks, or the ability to obtain one within three years of hire.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves

who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

Employer of National Service

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

EEO Statement

The MOA is an EO and AA Employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Am

Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify.

All required certifications and licenses must remain current for the duration of employment.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

If clicked for hire, appointment in this position will be conditional based upon the submission of a current copy of the applicant's Alaska Driver's License, and a current (dated within 30 days from date requested) copy of his/her Department of Motor Vehicle driving record, including a driving record from previous states, if the Alaska Driver's License was first issued within one year prior to application, documenting an acceptable driving history. The processing fee(s) are the responsibility of the clicked applicant. For information on acceptable driving history, please refer to the MOA Driving Conviction Guidelines.