Legislative Specialist I (Part Time)

Outagamie County; Appleton (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Outagamie County is seeking a Legislative Specialist I to provide professional, impartial administrative and legislative support to the County Board and committees. You will prepare and distribute agendas and minutes, manage records, and coordinate meetings, including in-person and virtual participation.

Success in the first year includes building strong working relationships with the County Board, County Executive, staff, and community while delivering timely, accurate follow-up on actions.

Qualifications

• Graduation from high school or GED equivalent.
• 1–2 years of progressively responsible office or administrative support experience.
• Must be 18 years old or older and pass a county background check.
• Experience with local government software is preferred but not required.

Responsibilities

• Provide impartial administrative and legislative support to the County Board and assigned committees within a small department environment, including preparing and distributing agendas and minutes; completing required follow-up activities; assisting with cross-functional duties; and providing backup support as needed.
• Strong organizational and time-management skills, with the ability to prioritize work, manage multiple tasks, and meet established deadlines.
• Assist with proofreading, preparing, and distributing resolutions and ordinances accurately and within established deadlines.
• Coordinate and facilitate accessible in-person and virtual public meetings, including room reservations, public notices, audiovisual and video conferencing equipment, meeting materials and recordings, and participant access to virtual meeting platforms.
• Assist with updating the Legislative Services web page, ensuring timely and accurate posting of agendas, minutes, resolutions, ordinances, and all related materials.
• Perform reception duties for the Legislative Services office, Board Chair, Vice Chair and County Board of Supervisors.
• Communicate clearly, professionally, and effectively, both verbally and in writing, with internal and external stakeholders.
• Develop and maintain a working knowledge of government processes, County Board Rules, open meetings laws, and parliamentary procedure; demonstrates a willingness to learn and apply updates to these requirements.
• Maintains regular and predictable attendance, and works flexible hours as needed.

Skills

Administrative support

Microsoft Office

Communication skills

Attention to detail

Time management

Parliamentary procedure

Open meetings laws

Problem solving

Education

High school diploma or GED

Tools

Laserfiche

Kofax

Printers/Scanners

Audiovisual equipment

Job description

Reporting to the Legislative Services Manager, the Legislative Specialist I performs various administrative duties in support of County Board activities and the Legislative Services Department.

What Success Looks Like in the First Year

Within the first 12 months, the Legislative Specialist I will develop strong working knowledge of County Board operations, including agenda preparation, meeting coordination and support, records management, and timely follow-through on assigned actions. Success in this role also includes building and maintaining positive, trust-based relationships with the County Board, County Executive, County staff, and members of the community while providing responsive and professional support.

Interviews will start for this role late October/early November 2026

Hours:

1st and 3rd week of the month work hours – Tuesday – 2:00 p.m. – 5:00 p.m.; Wednesday – 9:00 a.m. – 1:00 p.m.; Thursday – 10:00 a.m. – 3:00 p.m.

2nd and 4th week of the month: 2nd and 4th week of the month: Tuesday – 2:00 p.m. – 7:00 p.m.; Wednesday – 9:00 a.m. – 1:00 p.m.; Thursday – 10:00 a.m. – 3:00 p.m. Flexibility required.

**This position is not eligible for benefits** The following duties are normal for this position. These are not intended to be all-inclusive. Other duties may be assigned consistent with the classification and operational needs of the office.

• Provides professional, impartial, and non-partisan administrative and legislative support to the County Board and assigned committees within a small department environment, including preparing and distributing agendas and minutes; completing required follow-up activities; assisting with cross-functional duties; and providing backup support as needed.
• Strong organizational and time-management skills, with the ability to prioritize work, manage multiple tasks, and meet established deadlines.
• Assists with proofreading, preparing, and distributing resolutions and ordinances accurately and within established deadlines.
• Coordinates and facilitates accessible in-person and virtual public meetings, including room reservations, public notices, audiovisual and video conferencing equipment, meeting materials and recordings, and participant access to virtual meeting platforms.
• Assists with updating the Legislative Services web page, ensuring timely and accurate posting of agendas, minutes, resolutions, ordinances, and all related materials.
• Performs reception duties for the Legislative Services office, Board Chair, Vice Chair and County Board of Supervisors.
• Communicates clearly, professionally, and effectively, both verbally and in writing, with internal and external stakeholders.
• Develops and maintains a working knowledge of government processes, County Board Rules, open meetings laws, and parliamentary procedure; demonstrates a willingness to learn and apply updates to these requirements.
• Maintains regular and predictable attendance, and works flexible hours as needed.

• Minimum QualificationsEducation
  • Graduation from high school or possession of a GED equivalent
• Experience
  • One to two years of progressively responsible office or administrative support experience requiring proficient computer skills, accuracy, and strong attention to detail.
• Licenses, Certifications, and Other Requirements
  • Must be 18 years old or older
  • Employment is contingent upon successfully completing a County-required background check, which may include verification of employment history, education, professional credentials, criminal history, and other job-related information, consistent with applicable federal, state, and local laws.
• Preferred Qualifications
  • Experience with local government operations and county-specific software systems is preferred but not required.
• Any combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered.

• Ability to use standard office technology and department-specific software, including multifunction printers/scanners, audiovisual and transcription equipment, telephones, personal computers, Laserfiche, Kofax, and Microsoft Office Suite.
• Proficiency in Microsoft Office Suite applications, including Word, Excel, Outlook, and PowerPoint, with the ability to prepare accurate meeting agendas, minutes, correspondence, and other administrative documents.
• Willingness and ability to learn new processes, procedures, technologies, and County specific software.
• Ability to work independently and collaboratively in a small department environment; exercise sound judgment and make effective decisions; and provide flexible cross-functional and backup support as needed.
• Willingness and ability to learn, understand, and apply nonpartisan government processes; County Board Rules; open meetings laws; and parliamentary procedure, while maintaining a professional, impartial, and nonpartisan approach in all duties.
• Ability to add, subtract, multiply, divide, and calculate decimals and percentages.
• Ability to comprehend and interpret a variety of documents including meeting minutes and agendas, State statutes, policy and procedure manuals, etc.
• Ability to communicate clearly, professionally, and effectively—both verbally and in writing—with the County Board Chair, Board Supervisors, County Executive, department heads, members of the public, and other stakeholders, while maintaining a respectful, impartial, and nonpartisan approach.
• Ability to exercise sound judgment, discretion, and professionalism when handling sensitive, confidential, or politically sensitive information.
• Ability to remain calm, respectful, and objective in a public-facing environment and during challenging or time-sensitive situations.
• Ability to perform the physical activities associated with the position, including moving about the work area; bending, reaching, stooping, climbing, pushing, pulling, and occasionally moving items weighing up to 20 pounds, with or without reasonable accommodation.

Physical Requirements and Work Environment:

This position operates in a professional small office environment within a government setting. The role involves regular interaction with elected officials, government staff, and members of the public. Work is primarily performed at a desk using a computer, phone, and standard office equipment. The position requires attendance at committee meetings and public hearings, which may occur during evenings or extended hours. The environment is fast-paced during active legislative periods and may require managing multiple deadlines with a high level of accuracy and confidentiality.