Legislative Enrollments Specialist

State of Michigan; Lansing (MI); On-site; USD 46,000 - 50,000; Full time

Job summary

The State of Michigan Senate is seeking a staff member to handle the introduction, processing, and printing of Senate bills and resolutions. You will draft resolutions, log co-sponsorships, and prepare materials for transmission to the Governor and to the LSB print shop.

Responsibilities include ensuring accuracy in enrollment, proofreading against Michigan law, and coordinating with the House and Governor's office. This is a salaried, nonpartisan position with standard benefits.

Qualifications

• Bachelor's degree in related field or equivalent experience is desired
• Knowledge of the state legislative process, Senate Rules, Joint Rules of the Senate and House of Representatives, and the Constitution of the state of Michigan
• Experience in research recommended
• Other combinations of education and experience may be evaluated on an individual basis
• Exude professionalism, while maintaining confidentiality, in a nonpartisan manner
• Must employ strict attention to detail to avoid costly errors
• Prioritize multiple tasks in a fast-paced environment and work within time frames that may be rigid or subject to change on short notice
• Must be service-oriented
• Able to communicate effectively and problem-solve
• Can work both independently and as part of a group
• Demonstrated proficiency in spelling, grammar, proofreading, typing, and shorthand writing
• Experience with Microsoft, including but not limited to, email, Word (including add-ons), and Excel

Responsibilities

• Receives, numbers, and electronically retrieves all Senate bills and resolutions for introduction in the legislative processing system
• Drafts statewide significance resolutions submitted by Senators, modifies with necessary edit corrections, and distributes copies to designated parties. Logs all received resolutions by request number, sponsor, and type
• Prepares and processes the introduction and referral of bills and resolutions for Senate Leadership, while also preparing House bills for referral
• Records, processes, and verifies co-sponsorship of Senate bills and resolutions
• Prepares and electronically transmit bills and resolutions to the Legislative Service Bureau (LSB) print shop for official printing
• Processes rush printing requests for introduced/enrolled Senate bills
• Maintains and submits notifications about the introduction and filing of Senate bills and resolutions
• Ensures the placement of introduced, as passed, and enrolled versions of all bills and resolutions are on the Senate network and the public Michigan Legislative website
• Receives and processes resolution messages from the House of Representatives and distributes copies to designated parties
• Prepares and electronically enrolls Senate bills for official printing by incorporating and verifying amendments, while also checking for accuracy and technical errors
• Proofreads enrolled Senate bills against existing Michigan law, verifies any changes, obtains appropriates signatures, and presents the official bill(s) to the Governor
• Receives messages from the Governor regarding enrolled Senate bills, processes them for publication in the Journal, and notifies/distributes copies to designated parties
• Conducts various mailings as prescribed for certain bills and business-related resolutions
• Maintains the filing of all official enrolled Senate bills for delivery to the Secretary of State for preservation as permanent records
• Prepares copies of the introduced and enrolled Senate bills for official binding by an independent contractor for delivery to the Michigan Law Library and LSB
• Organizes, files, and stores all official documentation related to introduced/enrolled bills and resolutions and other associated correspondence/records for transmission to the State Records Center
• Maintains and organizes office supplies for the Secretary of the Senate Administrative Office
• Maintains contact groups in Outlook
• Files annual reports directed to the Secretary of the Senate Office
• Performs front desk duties as necessary
• Acts as the notary for the Secretary of the Senate Office
• Implements process and file systems for formal information and FOIA requests routed through Secretary of the Senate Office

Education

Bachelor's degree in related field or equivalent experience

Tools

Microsoft Word

Excel

Outlook

Job description

The State of Michigan Senate is seeking a staff member to handle the introduction, processing, and printing of Senate bills and resolutions. You will draft resolutions, log co-sponsorships, and prepare materials for transmission to the Governor and to the LSB print shop.

Responsibilities include ensuring accuracy in enrollment, proofreading against Michigan law, and coordinating with the House and Governor's office. This is a salaried, nonpartisan position with standard benefits.