Legislative Coordinator

hdsilga; Springfield (IL); On-site; USD 44,000 - 54,000; Full time

Benefits offered by this job

State insurance

Retirement benefits

Paid time off

Job summary

The Legislative Coordinator position in Springfield, IL, supports Democratic members of the Illinois House of Representatives in a fast-paced, non-remote environment.

The role handles a heavy workload, staffs committees, and coordinates district outreach while maintaining the Springfield office and serving as the initial contact for visitors and meetings.

Qualifications

• Bachelor’s degree required.
• Strong written and verbal communication skills.
• Ability to work in an unpredictable environment and long hours.

Responsibilities

• Develop members’ legislative agendas and work through bill drafting with Policy & Budget, Legal Units, and Senior Legislative Coordinators.
• Maintain files on members’ legislation, track bill status, and prepare talking points.
• Staff legislative committees and ensure attendance for committee meetings to advance legislation.
• Develop district outreach plans and support constituent outreach in the district office.
• Maintain the Springfield office, be the first point of contact for visitors, schedule meetings, and arrange local travel.
• Coordinate local visits to Springfield and memorialize meetings for members.
• Provide general administrative support including screening and routing correspondence and calls.

Skills

Strong written & verbal communication

Long hours willingness

Professional demeanor

Interest in state government/policy

Computer proficiency

Spanish language preferred

Education

Bachelor’s degree

Job description

The Legislative Unit of the Office of the Speaker provides direct, one-on-one legislative support to
Democratic members of the Illinois House of Representatives. Successful candidates show a willingness to handle both large and small tasks, demonstrate an ability to thrive in a professional, fast-paced work environment, and can manage a heavy and diverse workload. Each Legislative Coordinator is generally assigned to staff several members of the House of Representatives. The Legislative Coordinator reports directly to a Senior Legislative Coordinator. The position is based in Springfield, Illinois. This is not a remote or hybrid position.

Essential Functions

• Develop members’ legislative agendas and work through the bill drafting process in coordination with, Policy & Budget and Legal Units, and Senior Legislative Coordinators;
• Maintain files on members’ legislation, track bill status, and provide bill preparation (such as talking points);
• Staff legislative committees and ensure members’ attendance for committee meetings to secure the passage of legislation;
• Work within an assigned team to develop district outreach plans, share caucus-wide outreach opportunities, and support the district office in their constituent outreach;
• Maintain members’ Springfield office. Serve as the first point of contact for visitors to the office, schedule and arrange meetings as requested by members, and identify local travel accommodations as needed;
• Coordinate local organization and group visits to Springfield;
• Attend and memorialize meetings for members as needed;
• Provide general administrative support as needed, including receiving, screening, and routing correspondence and telephone calls.
  

Required Qualifications

• Bachelor’s degree.
• Strong written and verbal communication skills;
• Ability to work in an unpredictable work environment and the willingness to work long hours, when needed;
• Professional demeanor and the ability to adapt and work with different or difficult personalities;
• A demonstrated interest in state government, politics, and policy, current affairs, public service, or non-profit work, particularly in Democratic politics;
• Computer proficiency; and
• Candidates with Spanish language skills (both written and oral), especially those who are certified in translation, are preferred.

Work Environment

• Work is largely performed in the Illinois Capitol Complex in Springfield, Illinois which is open to the public. Security for the Capitol Complex is provided by the Illinois Secretary of State Police.
• The working environment can be noisy, and the building can be congested with constituents, lobbyists, tour groups, and demonstrators.
• The person in this position needs to be able to remain in a stationary position for extendedperiods of time, as well as to move about the Capitol complex as necessary.
• The person in this position constantly operates a computer and other office productivity machinery.
• The person in this position frequently communicates with staff, legislators, lobbyists, andmembers of the public, and must be able to professionally exchange accurate information in these situations.
• Typical work hours are 8:30 am to 4:30 pm on non-session days. Session day hours are subject to change based on the legislative schedule.
• Occasional weekends may be required.

Salary

• $49,000 minimum annual salary;
• Health, dental, vision, prescription, behavioral health, and life insurance, for details visit: https://www2.illinois.gov/cms/benefits/StateEmployee/Pages/StateInsuranceProgram.aspx
• Participation in State Employees' Retirement System
• Optional participation in a health savings account and deferred compensation programs
• Competitive vacation, sick, and personal time

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

The Office of the Speaker of the Illinois House of Representatives is an equal opportunity employer and prohibits discrimination based on race, color, religion, gender, age, military discharge, national origin, ancestry, ethnicity, disability, sexual orientation, marital status, pregnancy, or any other characteristic protected by federal or state laws.