Legislative Assistant to New Senate Democratic Caucus Member

Washington State Senate; Olympia (WA); Hybrid; USD 56,000 - 98,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision

Retirement plan

Paid holidays and vacation

Tuition reimbursement

Job summary

Washington State Senate in Olympia seeks a Legislative Assistant to a New Senate Democratic Caucus Member. This full-time, exempt position will manage the Senator's office operations, serve as liaison to legislators, staff, lobbyists, agencies, and constituents, and help set the tone for visitors.

The role requires strong communication, project management, and discretion; in-session in-person work with in-state remote options when not in session.

Qualifications

• Strong communication skills.
• Ability to communicate with a variety of personalities in a tactful and professional manner.
• Ability to maintain productive working relationships with Senators, staff, lobbyists/advocates, and constituents.
• Well-developed project management skills and attention to detail.
• Ability to understand and competently operate legislative computer systems and video conferencing software.
• Understanding of, or willingness to learn, the committee and leadership structure in the Washington State Legislature.
• Understanding of, or willingness to learn, the public records law and the legislative records retention schedule.
• Ability to exercise professional judgment, discretion, and confidentiality.
• Have a passion for the legislative process, good government, and public service.
• The courage to question conventional wisdom and challenge the status quo when appropriate.

Responsibilities

• Manage the daily operations of the Senator's office.
• Serve as a liaison between the Senator and internal and external parties (legislators, staff, lobbyists, agencies, local/federal governments, tribal nations, and constituents).
• Field questions from the public regarding legislation, the Senator’s stance on issues, and other legislative-related questions.
• Collaborate with caucus communications staff on drafting talking points, press releases, mailings, and in planning town halls and district-specific media strategies.
• Draft and/or review responses to legislative correspondence; exercise independent judgement to determine the appropriate course of action.
• Assist constituents in their interactions with state agencies.
• Meet with constituents, lobbyists, and other parties on behalf of the Senator.
• Organize in-person and virtual legislative events.
• Monitor district-specific issues and concerns.
• Maintain the Senator’s legislative calendar throughout the year; prioritizing meeting requests, preparing briefing and background materials for meetings, and arranging travel details.
• Oversee the Senator’s legislative office budget, including making equipment purchases and submitting travel and reimbursement requests.
• Manage, submit, and track the Senator’s budget requests throughout the budget process.
• In consultation with the Senator, recruit candidates for session staff positions.
• Train session staff to ensure compliance with office procedures and Senate rules.
• Supervises and coordinates the work of temporary office staff and intern during the legislative session
• Oversee progression of bills and amendments through the legislative process.
• Facilitate and coordinate communication between the Senator and stakeholders in the creation, development, and progression of legislation.
• Organize committee testimony for the Senator’s prime sponsor bills.
• Collaborate with partisan caucus policy staff and non-partisan committee services staff to implement the Senator’s policy goals.
• Maintain and preserve records of the legislative office.
• Conduct records searches for responsive public records as needed.

Skills

Strong communication skills

Project management

Relationship building

Public policy knowledge

Education

Bachelor's degree

Job description

EXEMPT RECRUITMENT ANNOUNCEMENT

JOB TITLE

Legislative Assistant to New Senate Democratic Caucus Member

SALARY

$5,061 - $8,770 monthly depending on qualifications

LOCATION

Olympia, Washington

CLOSES

Open until all positions are filled. Applications will be reviewed on a rolling basis.

• Please note: This posting will create a pool of applicants for newly elected members who begin their terms in January 2027. Anticipated start date for the Legislative Assistant position to new members is mid-December.

SENATE PROFILE

The Washington State Legislature is a bicameral body comprised of the Senate and the House of Representatives. The Legislature meets annually in the Capitol Building in Olympia beginning on the second Monday in January. Regular legislative sessions take place January through March in even-numbered years and January through April in odd-numbered years. Special legislative sessions occur as needed. Permanent staff work year-round supporting the Senate and its legislative members.

POSITION PROFILE

Legislative assistants (LA) are highly motivated self-starters that will help our team provide the highest quality service, representation, and leadership. The LA will also be the first face people see in the Senator's office and helps set the tone for all visitors to the office.

This is a full-time year-round position that is exempt from civil service laws. This position is represented by a union.

POSITION DUTIES

• Manage the daily operations of the Senator's office.
• Serve as a liaison between the Senator and both internal and external parties (legislators, staff, lobbyists, agencies, local/federal governments, tribal nations, and constituents).
• Field questions from the public regarding legislation, the Senator’s stance on issues, and other legislative-related questions.
• Collaborate with caucus communications staff on drafting talking points, press releases, mailings, and in planning town halls and district-specific media strategies.
• Draft and/or review responses to legislative correspondence; exercise independent judgement to determine the appropriate course of action.
• Assist constituents in their interactions with state agencies.
• Meet with constituents, lobbyists, and other parties on behalf of the Senator.
• Organize in-person and virtual legislative events.
• Monitor district-specific issues and concerns.
• Maintain the Senator’s legislative calendar throughout the year; prioritizing meeting requests, preparing briefing and background materials for meetings, and arranging travel details.
• Oversee the Senator’s legislative office budget, including making equipment purchases and submitting travel and reimbursement requests.
• Manage, submit, and track the Senator’s budget requests throughout the budget process.
• In consultation with the Senator, recruit candidates for session staff positions.
• Train session staff to ensure compliance with office procedures and Senate rules.
• Supervises and coordinates the work of temporary office staff and intern during the legislative session
• Oversee progression of bills and amendments through the legislative process.
• Facilitate and coordinate communication between the Senator and stakeholders in the creation, development, and progression of legislation.
• Organize committee testimony for the Senator’s prime sponsor bills.
• Collaborate with partisan caucus policy staff and non-partisan committee services staff to implement the Senator’s policy goals.
• Maintain and preserve records of the legislative office.
• Conduct records searches for responsive public records as needed.

Requirements

• Strong communication skills
• Ability to communicate with a variety of personalities in a tactful and professional manner
• Ability to maintain productive working relationships with Senators, staff, lobbyists/ advocates, and constituents
• Well-developed project management skills and attention to detail
• Ability to understand and competently operate legislative computer systems and video conferencing software.
• Understanding of, or willingness to learn, the committee and leadership structure in the Washington State Legislature
• Understanding of, or willingness to learn, the public records law and the legislative records retention schedule
• Ability to exercise professional judgment, discretion, and confidentiality
• Have a passion for the legislative process, good government, and public service
• The courage to question conventional wisdom and challenge the status quo when appropriate.

Required Qualifications

A bachelor’s degree AND one year of related work experience OR an equivalent combination of experience and education.

Additional Requirements

• This position works in-person in Olympia during the legislative session. When the Legislature is not in session, in-state remote work is supported, except when needed to be in-person for training or legislative meetings.
• Occasional travel may be required to support the Senator's legislative, constituent, and community engagement responsibilities.
• Long and irregular hours are required during the legislative session, including evening and weekend work. When the Legislature is not in session, flexible schedule options are available.

Salary Range

RCW 49.58.110 requires employers to provide a full salary range in job postings. The salary and classification for this position is based on relevant experience and qualifications. The salary range for this position is $5,061 - $8,770 monthly. A hiring salary will be less than the top of any range, however.

Employee Benefits

The Senate offers a comprehensive benefits package including medical, dental, vision, life and long-term disability insurance; vacation, sick, military, bereavement, and civil leave; twelve paid holidays per year; a state retirement plan; deferred compensation; healthcare flexible spending account; dependent care assistance; infant at work policy, optional credit unions; paid subscription to DeleteMe; and tuition reimbursement.

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the Senate Human Resource Office at [e-mail].

The Washington State Senate is an equal opportunity employer

and does not discriminate on the basis of race, color, national origin, sex, creed, marital status, sexual orientation, gender identity or expression, religion, age, physical, sensory, or mental disability, honorably discharged veteran or military status, or the use of a service animal by a person with a disability.