LEGISLATIVE AIDE

City of Long Beach; Long Beach (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

City of Long Beach is seeking a Legislative Aide to join the District 9 team for a six-month, temp-to-perm role. Under the Chief of Staff, responsibilities include supporting office operations, preparing materials for meetings, and coordinating communications for district events.

The candidate should be teachable, self-driven, with a drive to serve the community, and willing to work evenings and weekends as needed. Prioritize thoughtful constituent service and teamwork in a busy office.

Qualifications

• High school diploma or equivalency is required.
• Flexibility to work weekends and evenings as needed.
• Minimum one year experience with a culturally and ethnically diverse constituency for either a non-profit or government agency.
• A valid California Driver License is required and reliable transportation.

Responsibilities

• Support office operations: scheduling, calendars, meetings, correspondence, and admin tasks.
• Prepare materials for meetings, events, briefings, and public appearances.
• Lead and support communications: newsletters, social media, press releases, talking points.

Skills

Communication skills

Bilingual in Spanish

Event planning

Education

High school diploma

Bachelor’s degree (desirable)

Job description

Councilmember Dr. Ricks-Oddie is recruiting a Legislative Aide to join our team for a six-month position. This is a temp-to-perm opportunity, meaning that upon successful performance and the availability of a permanent position, it may lead to a full-time role at the end of the six months. Councilmember Dr. Ricks-Oddie's is recruiting a Legislative Aide who is teachable, self-driven, and cares about the City of Long Beach and District 9. Under the direction of the Chief of Staff, the role of Community Affairs Coordinator is to support office operations and communications, assist with casework and help with district events. The District 9 staff work diligently, is flexible and enjoy working together to make a stronger, safer Long Beach for all. This is a fast-paced role that requires attention to detail and responsiveness. Successful candidates will demonstrate a team-focused mindset, strong work ethic, and ability to manage complex tasks. This role requires a willingness to work evenings and weekends as needed.

About Councilmember Ricks-Oddie

Councilmember Dr. Ricks-Oddie was elected to the Long Beach City Council in November 2022. She is a statistician by profession and an epidemiologist by trade. For over a decade Councilmember Dr. Ricks-Oddie has lived with her husband Keith and their two children in the Deforest Park Neighborhood in North Long Beach. She has spent that time practicing civic leadership in Long Beach, serving on the DeForest Park Neighborhood Association Board, North Long Beach Neighborhood Alliance, Uptown Property and Business Improvement District, Citizens Police Complaint Commission, and the Long Beach Planning Commission as chair.

Councilmember Dr. Ricks-Oddie is focused on quality-of-life priorities that protect our residents, strengthen our neighborhoods, and help our community thrive. Prior to serving as councilmember, she helped lead the cities Health Equity outreach and focus groups associated with Framework for Racial Reconciliation that is currently administered through the Long Beach Office of Equity.

EXAMPLES OF DUTIES

• Support overall office operations by assisting with scheduling, calendars, meeting requests, correspondence, and general administrative tasks.
• Assist staff with preparation of materials for meetings, events, briefings, and public appearances.
• Lead and support marketing and communications efforts for the office, including drafting and coordinating newsletters, social media content, press releases, announcements, and talking points, in collaboration with the team and Councilmember.
• Help coordinate and support community events, meetings, and district initiatives, including logistics, promotion, and follow-up.
• Serve as an additional point of contact for constituents and community partners, assisting with inquiries, referrals, and casework follow-up in coordination with existing staff.
• Represent the District Office at meetings and events as assigned to support ongoing staff and Councilmember engagements.
• Assist with legislative and policy support functions, including research, tracking City Council and committee activity, and preparing summaries or reports as requested.
• Support records management by maintaining organized files, shared drive folders, reference materials, and internal documentation to promote continuity and efficiency.
• Assist with compliance, ethics, and financial documentation as required, in coordination with appropriate staff.
• Support and assist with coordination of volunteers, interns, and fellows assigned.
• Monitor media coverage and relevant developments affecting district priorities.
• Perform other duties as assigned in support of the team and office priorities.

Minimum Requirements

• High school diploma or equivalency is required.
• Flexibility to work weekends and evenings as needed.
• Minimum one year experience working with a culturally and ethnically diverse constituency for either a non-profit or government agency.
• A valid California Driver License is required and reliable transportation to successfully fulfill the duties of the position

Successful Candidates Will Demonstrate

• Genuine desire to help the community.
• Ability to listen, motivate and organize.
• Prioritize multiple assignments and execute tasks in a timely manner
• Respond promptly to both internal and external communications
• A core requirement for this role is a high level of personal accountability and the ability to maintain professional decorum under pressure.
• Exceptional communication skills and a commitment to mutual respect as a foundation for team success.
• A strong work ethic and demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.

Highly Desirable Qualifications

• Bachelor’s degree from an accredited college or university OR 4 years of equivalent experience in communications, political science, public policy or related field
• Long Beach Resident
• Bilingual in Spanish.
• Strong experience in event planning, nonprofit work, case management, or constituent services.
• Minimum one year experience working with a culturally and ethnically diverse constituency for either a non-profit or government agency.

Employee Benefits

• Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% @55 for \"Classic\" members and 2%@62 for new members as defined by PEPRA. Subject to employee contribution. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.
• Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.
• Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.
• Disability Insurance: City-paid short-term and long-term disability insurance.
• Management Physical: Annual City-paid physical examination.
• Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.
• Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.
• Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
• Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.
• Transportation Allowance: Monthly allowance is allocated by classifications below;
  • Department Head $650.00
  • Deputy Director/Manager $550.00
  • Chief of Staff / Administrator / Principal DCA: $450.00
  • Executive Support Staff: $300.00
• Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). City contributes 1% of employee's base pay to the employee's 401(a) plan; effective September 30, 2022, the City will contribute 2% of employee's base pay to the employee's 401(a) account. Employees may opt to contribute up to the IRS annual limits as well.
• Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.
• Flexible/Hybrid Work Schedule: Available (subject to City Manager approval).
• Paid Parental Leave: After six (6) months of City employment; up to 30 calendar days (160 hours) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Management positions -

Refer to the Job Posting brochure included in the job posting.