Legal Support Specialist

GT Restructuring; West Palm Beach (FL); On-site; USD 48,000 - 60,000; Full time

Job summary

Greenberg Traurig, a global law firm, invites you to join its Litigation Team as a Legal Support Specialist in the West Palm Beach Fort Lauderdale office. The role emphasizes high-volume document processing, legal file management, and interdepartmental collaboration to deliver exceptional client service.

The ideal candidate has a Bachelor’s degree or equivalent and at least four years of law-firm experience, with strong attention to detail and excellent communication skills.

Qualifications

• Bachelor’s degree or equivalent experience is preferred.
• 4 years of experience within a law firm.
• Strong organizational and communication skills are essential.
• Proficient in MS Office and document management systems.

Responsibilities

• Coordinate creation and editing of legal documents per attorney requests.
• Maintain and organize paper and electronic legal files.
• Update case information and scan/organize files.
• Manage document deliveries and track final documentation.
• Answer and screen calls, relay messages to attorneys as needed.
• Communicate with clients, opposing counsel, courts, and liaisons.

Skills

Time entry

Travel arrangements

Invoices & expenses

Attention to detail

Communication skills

Team collaboration

Confidential information handling

Under pressure

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

iManage

AI tools ( Copilot / ChatGPT )

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Litigation Team as a Legal Support Specialist located in our West Palm Beach Office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Fort Lauderdale office, on a in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Litigation Legal Support Specialist provides high-level legal support to a team of attorneys by providing a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s). The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. Candidate should be flexible to work overtime as needed.

Key Responsibilities

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
• Maintains legal files (both paper & electronic), organizes and files documents in designated order
• Updates case information, scans and organizes legal files
• Manages document deliveries and tracks final executed documentation
• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary
• Communicates with clients, opposing counsel, courts, and liaisons
• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
• Understands firm available resources and leverages most effective resource for desired results
• Assists with overflow work and other special projects as assigned

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
• High attention to detail, outstanding organizational skills and the ability to manage time effectively
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• Ability to collaborate well in a team
• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
• Demonstrates professionalism, technical proficiency and the ability to handle multiple priorities and work in an organized efficient manner
• Position also requires the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred
• 4 years of experience within a law firm

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)
• Experience with iManage
• Understanding of AI capabilities, limitations, and responsible use in a professional environment
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.