Legal Support Services Supervisor 2 - Trial Division

State of Oregon; Salem, Northern (OR, KY); Sur place; USD 75 000 - 95 000; Plein temps

Avantages offerts par ce poste

Vacation and sick leave

11 paid holidays a year

Medical, dental, and vision benefits

Pension and retirement programs

Résumé du poste

Oregon Department of Justice is seeking a Legal Support Services Supervisor 2 in Salem or Portland. You will provide strategic leadership to legal secretaries and paralegals, supervise staff, oversee budgeting, and coordinate with courts and partner agencies to ensure efficient case progress.

The role emphasizes mentoring, performance management, and developing initiatives across the Trial Division, with opportunities to influence operations in a fast-paced legal office.

Qualifications

• Four years of lead work or supervision experience.
• Or one year of related experience and a related Bachelor’s degree plus an Oregon driver’s license.
• Preference for two years of experience as a high-level legal support professional.

Responsabilités

• Supervise a multidisciplinary legal support team with hiring, performance management, coaching.
• Identify training needs and develop opportunities aligned with division goals.
• Collaborate with Trial Division leadership on staffing and planning.
• Oversee clerical, administrative, and paraprofessional work for assigned sections.
• Review paraprofessional work and participate in case staffing with attorneys.
• Manage workload distribution and coordinate workflow with courts and partner agencies.
• Review paraprofessional billing and monitor office budget activity; prepare management reports.

Connaissances

Leadership

Supervision

Communication

Teamwork

Coaching

Formation

Bachelor's degree in a related field

Outils

Microsoft Office

Description du poste

**Job Description:**Are you a proven leader ready to advance to a higher level of responsibility? The **Oregon Department of Justice’s** **Trial Division** is seeking a **Legal Support Services Supervisor 2** to join our team in either the Salem or Portland office. In this role, you will provide strategic leadership and direct supervision to the legal secretaries and paralegals supporting both the **Corrections Litigation Unit** and the **Civil Litigation Section**. Additionally, this position will supervise the Legal Support Services Supervisor 1, indirectly overseeing the professional support staff in the Criminal and Collateral Remedies Section, Special Litigation Unit, and Federal Oversight Unit. You’ll direct the daily operations of a fast‐paced legal office by managing workflow, setting performance expectations, and ensuring cases progress efficiently. Your leadership will drive exceptional support for our attorneys and reinforce consistent, high‐quality operations across all sections. If you bring developing strategic leadership experience and enjoy mentoring staff, advancing initiatives, and enhancing operations in a fast‐paced setting, we invite you to explore this opportunity to make a meaningful difference within the Trial Division.**Job Duties (in part)** * Supervise a multidisciplinary legal support team, including a subordinate supervisor, with full responsibility for hiring, performance management, coaching, and discipline.* Identify training needs, provide development opportunities, and contribute to Trial Division–wide training aligned with strategic goals.* Collaborate with Trial Division leadership to resolve employee issues and support division-wide staffing and planning efforts.* Oversee clerical, administrative, and paraprofessional work for assigned sections, ensuring compliance with laws, rules, and legal procedures.* Review paraprofessional work, documentation, evidence, and exhibits for accuracy and legal sufficiency; participate in case staffing with attorneys.* Manage workload distribution, coordinate workflow with courts and partner agencies, and contribute to division-wide workload planning.* Review paraprofessional billing, monitor office budget activity with leadership, compile data, prepare management reports, and recommend resource allocations.* Perform administrative tasks during peak periods or urgent needs and assist with complex or sensitive operational work to maintain continuity of services. State Management Service personnel are responsible for understanding the agency’s affirmative action goals and objectives and developing and implementing plans to meet them. In addition, all managers of the Department must recognize the value of individual and cultural differences, create work environments where individuals’ differences are valued, and consistently treat staff, colleagues, customers and stakeholders/partners with dignity and respect.**Conduct Expectations** The role of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. Employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job and maintain those same standards in their personal lives where actions could reflect on the Department.**Required Experience****Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage** ***all*** **interested individuals to apply, and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens.** * Four years of lead work, supervision, or progressively related experience; OR one year of related experience and a bachelor’s degree in a related field, **AND** + Have and maintain a valid Oregon driver’s license. + *Preference may be given to those with two years of experience as a high-level legal support professional.***Desired Skills, Experiences, and Attributes** * Knowledge and experience in Civil and/or Corrections Litigation.* Experience providing leadership to both supervisory and represented employees.* Direct high level management or supervision of legal support professionals.* Ability to communicate at all levels of the organization effectively and professionally.* Professional experience working collaboratively with a team.* Experience assessing and coaching individuals to meet production and work quality goals.* Experience collaborating, teambuilding, troubleshooting, and finding solutions to operational needs in a team environment.* Proficiency in the use of computer software including Microsoft Office.* Experience providing accuracy and attention to detail in work performance.**What’s In It For You** * Job satisfaction as part of a team whose mission is to serve Oregon's public.* Part of our management services team with endless peer support.* Permanent, full-time employment in Salem or Portland, Oregon.* Vacation, sick leave, 11 paid holidays a year, and special days off.* Excellent medical, dental, and vision benefits.* Pension and retirement programs.* Opportunity to expand your professional skills. For more information about our benefits, you can learn here.**Application Process** **Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversit****y.** * Click \"Apply\" and complete the online application and all supplemental questions.* Attach your resume.* Attach a cover letter identifying your attributes that meet the desired and requested skills.**ALL APPLICANTS:** You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact [e-mail]. Any materials emailed will be associated on your behalf if received before the posting deadline.