Legal Sr On-Site Svcs Spec

The Temp Plugs; Seattle (WA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

ORCA card provided

Job summary

Perkins Coie in Seattle seeks a Senior On-Site Services Specialist for a legal office environment. The role focuses on high-volume copying, binding, finishing, scanning, file conversion, and quality checks. The candidate must have 1–2 years in copy/office services, strong customer service, professional appearance, and ability to work with confidential documents.

May require overtime. Reports to Site Manager; duties include urgency-driven support, inventory, and coordination of on-site services

Qualifications

• Requires 1–2 years copy/photo/printing experience in a professional setting.
• Experience in a legal environment is highly desired.
• Ability to handle confidential documents with discretion.

Responsibilities

• Operate high-volume duplicating equipment and perform related copy tasks.
• Print, finish and quality-check orders as needed.
• Scan, file convert and name files for printing/CS/DVD workflows.
• Maintain records and logs, and assist with shipping/receiving duties.
• Provide professional support to executives and staff, ensuring timely service.

Skills

Customer service

Attention to detail

Professional appearance

Communication

Education

High school diploma or GED

2+ years legal industry experience

Tools

Copier equipment

Bindery/finishing

OCR/file conversion

Job description

About the job Legal Sr On-Site Svcs Spec

Summary

This client will require their own paper work for the chosen candidate and is uploaded into this req in documents with explicit instructions on how to do and what needs to be returned.

The CW cannot start until this is also completed and returned to manager and uploaded into system.and MUST be completed in its entirety and returned to manager prior to start.

The manager will review resumes.

May be slow to respond but will schedule next day interviews asap. Be sure to note if has special availability so not alot of time and limited reschedules.
The main responsibility of this position is scanning. This will also include quality checking the scanning.

THIS IS A MANDATORY EXPERIENCE AND SKILL NEEDED T BE CONSIDERD.

Depending on workflow, the person will print, finish and/or quality check orders as needed.

The quality checks are page by page and attention to detail is very important.

No extensive lifting, standing, or walking. Most of our desks are adjustable standing desks .Required lifting will not go over 50 lbs, averaging 25 lbs. Assistance is available.
Manager will review resumes and seek High level scanning experience would be great. Otherwise, being flexible, working as part of a team, and attention to detail would help someone succeed. Must be professional in appearance, dress and communication.
Dress code is . Business casual, blue jeans in good condition is acceptable as well. No jeans with rips and tears. Must be business casual at all times.
Perkins requires new employees to pass a conflicts process.

There recently has been a change to this paperwork, I will supply the new version soon and will be attached in documents below for chosen candidate to complete prior to start.
Report to Perkins Coie 1201 Third Ave Suite 3900, Seattle, WA 98101 No free parking, nor validation and reimbursement.

Ricoh will supply the person with a free ORCA card, the light rail station, University Street, is right underneath our building.

8:00 am to 5:00 pm (Mon to Fri)

Job type: Temp to perm

• Provides operations functions in one or all of the following areas within a Legal office /environment: operates high volume duplicating equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc.
• May performs various building support functions related to meeting set ups and light maintenance. Note: Due to the higher level of presentation, telephone skills needed to perform receptionist duties and high interaction with Executive level customers, employees performing this function are considered to be Senior On-Site Services Specialist.
• This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration. Runs high volume copy machines and performs binding and finishing work. Ensures convenience copiers are working properly, checking for quality via daily inspections.
• Clears paper jams and informs technicians of specific problems. Performs all repair service on customer copier equipment. Handle highly sensitive and confidential documents that may be time sensitive
• Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment. Maintains records for management reports and inventories of supplies needed. Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required. Calculates charges for jobs performed and maintains some billing logs.
• Responds to and coordinates all service calls required by customer.
• May perform filing duties in conjunction with specific customer requests.
• Delivers completed jobs to pre-determined customer locations within and outside of the site. Maintains daily meter and service logs. May travel between customers buildings.
• Answers customer questions regarding status or feasibility of job requests.
• Ensures upkeep of convenience copier areas by keeping neat and well stocked. Performs duties related to the shipping of materials.
• Performs duties related to the receiving of materials. May perform meeting room and conference room set ups. May perform building occupant moves within assigned facilities. May perform re-lamping and light maintenance duties as assigned. May perform occasional cleaning duties as needed. May require periodic overtime on nights and weekends, including off-hour emergency response. Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted. Uses all copier equipment, calculator, fax machine, postage meter and some PC.
• Performs filing duties, which may include purging and archiving old documents.
• Performs duties of scanning, file conversion and file naming. Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD.
• Manage TOC (Table of Contents) first page of electronic file.
• Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search.
• Perform file formatting for printing/Excel files. Responsible for interacting and providing professional level support to executive level end users at various levels, including: legal secretaries, project managers, paralegals, associates and partners. Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure.
• Assist with coordinating projects that will be completed off site (BIS or Smart Source) - Performs other duties as assigned

Minimum Qualifications

Requires high school diploma or GED and1-2 years of related work experience.

Minimum of 2 years experience in legal industry is highly desired.

ABILITY TO PROVIDE AN EXCELLENT CUSTOMER EXPERIENCE, UTILIZING STRONG CUSTOMER SERVICE, PERSONAL AND COMMUNICATION SKILLS.

Some related copy job experience is preferred.

May require valid drivers license and minimum levels of auto insurance coverage per Ricoh.

Working knowledge of copier and other related equipment and repair is preferred.

Ability to utilize a mixture of hardware and software to support functions such as cost recovery, document management and advanced workflow.

Requires knowledge and understanding of shipping/receiving procedures.

Basis electronics knowledge is preferred. Possesses ability to work independently and flexibly to complete projects.

Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials.

Possesses ability to comprehend instructions concerning mail delivery.

Possesses troubleshooting and problem solving skills.

Possesses ability to read and comprehend written technical information in the form of manuals, parts books and related publications.

Possesses excellent customer relations skills and excellent verbal communication skills.