Legal Services Coordinator

OU Health; Oklahoma City (OK); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

PTO

401(k)

Medical and dental plans

Job summary

OU Health in Oklahoma City seeks a Legal Services Coordinator to manage professional liability claims and coordinate with in-house legal teams and external parties. The role emphasizes tracking, processing tasks, and facilitating communication with patients, vendors, and outside firms.

The position requires a Bachelor's degree and at least 3 years in insurance, claims, or legal environments, with strong MS Office skills and attention to detail.

Qualifications

• Bachelor's Degree required.
• At least 3 years of experience in insurance, claims or legal environment required.
• Certification options: CP or PACE as needed at hire or later.

Responsibilities

• Accept subpoenas and coordinate responses.
• Issue COI and Claims History Letters.
• Report claims to insurance carriers.
• Coordinate and respond to record requests.
• Administer the claims/incident/reserve data basis.
• Support and schedule Reserve & Settlement committees.
• Oversee completion of insurance applications.
• Act as point of contact for outside law firms in scheduling OU Health parties and witnesses.
• Process legal and litigation expenses for payment.
• Track deductibles.
• Administers processes supporting litigation management.
• Support in-house counsel on subpoena responses and discovery matters.
• Prepare and respond to email and mail for in-house counsel.
• Facilitate logistics for in-house counsel meetings and travel.
• Receive and screen calls and visitors.

Skills

Advanced MS Office

Strong writing skills

Detail orientation

Prioritize tasks without supervision

IT systems proficiency

Administrative support

Organizational skills

Education

Bachelor's Degree

Job description

General Description

The Claims, Insurance & Litigation Coordinator is responsible for coordinating all professional liability claims and will work with other attorneys in the Office of the Chief Legal Officer for the management of all other claims, including but not limited to general liability, D&O, automobile and property claims and will work closely with the Patient Safety and Experience Departments. This role involves maintaining detailed tracking logs, executing specialized processing tasks, and facilitating communication with external parties.

Essential Responsibilities

• Issue COI and Claims History Letters.
• Report claims to insurance carriers.
• Coordinate and respond to record requests.
• Administer the claims/incident/reserve data basis.
• Support and schedule Reserve & Settlement committees.
• Oversee completion of insurance applications.
• Act as point of contact for outside law firms in scheduling of OU Health parties and witnesses
• Process legal and litigation expenses for payment.
• Track deductibles.
• Administers various processes that support the Company’s management of litigation.
• Supports in-house litigation counsel on subpoena responses and discovery matters.
• Prepares and responds to email and mail correspondence for in-house litigation counsel.
• Facilitates logistics for in-house litigation counsel, such as scheduling meetings, conference rooms, conference calls, travel arrangements, etc.
• Receives and screens telephone calls and visitors, directing to appropriate individuals when needed

Position Title

Legal Services Coordinator

Department

Legal

Job Description

General Description: The Claims, Insurance & Litigation Coordinator is responsible for coordinating all professional liability claims and will work with other attorneys in the Office of the Chief Legal Officer for the management of all other claims, including but not limited to general liability, D&O, automobile and property claims and will work closely with the Patient Safety and Experience Departments. This role involves maintaining detailed tracking logs, executing specialized processing tasks, and facilitating communication with external parties.

Essential Responsibilities

• Accept subpoenas.
• Issue COI and Claims History Letters.
• Report claims to insurance carriers.
• Coordinate and respond to record requests.
• Administer the claims/incident/reserve data basis.
• Support and schedule Reserve & Settlement committees.
• Oversee completion of insurance applications.
• Act as point of contact for outside law firms in scheduling of OU Health parties and witnesses
• Process legal and litigation expenses for payment.
• Track deductibles.
• Administers various processes that support the Company’s management of litigation.
• Supports in-house litigation counsel on subpoena responses and discovery matters.
• Prepares and responds to email and mail correspondence for in-house litigation counsel.
• Facilitates logistics for in-house litigation counsel, such as scheduling meetings, conference rooms, conference calls, travel arrangements, etc.
• Receives and screens telephone calls and visitors, directing to appropriate individuals when needed

General Responsibilities

• Performs other duties as assigned.

Minimum Requirements

Education

Bachelor's Degree required

Experience

At least 3 years of experience in insurance, claims or legal environment required.

Certification/License Requirements

One of the following required at hire: Certified Paralegal (CP) issued by the National Association of Legal Assistants (NALA).

Paralegal Advanced Competency Exam (PACE) offered by the National Federation of Paralegal Associations (NFPA)

Knowledge, Skills, And Abilities

• Advanced level proficiency in Microsoft Office products (such as Word, Outlook, Excel, PowerPoint, etc.) and a high aptitude with other types of user software
• Ability and desire to become proficient using the Company’s claims, underwriting, and other IT systems.
• Must have strong writing skills.
• Demonstrates strong detail orientation and high level of accountability.
• Ability to prioritize tasks without supervision
• Administrative support and adaptability to handle diverse responsibilities are essential, with proficiency in computer applications and strong organizational skills highly valued.

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.