Legal Service Specialist

BankUnited; Miami (FL); Hybrid; USD 45,000 - 65,000; Full time

Job summary

BankUnited in Miami Lakes, FL is seeking a detail-oriented professional to manage legal demands, subpoenas, garnishments, and related processes. The hybrid role requires collaboration with internal teams and external law firms to ensure timely responses and regulatory compliance.

Responsibilities include administrating legal demands, maintaining logs, and ensuring proper document storage and ledger balance.

Qualifications

• Associate's degree or equivalent combination of education and experience preferred.
• HS Diploma or GED required.

Responsibilities

• Processes legal demands, summonses, garnishments, and other legal notices.
• Maintains logs and coordinates with law firms and attorneys.
• Executes independent research requests and prepares documentation for litigation.
• Ensures timely remittance and proper handling of funds per court orders.
• Balances general ledgers monthly and ensures electronic storage of documents.

Skills

Banking operations

Legal processing

Regulatory compliance

Attention to detail

Interpersonal communication

Education

Associate's degree

HS Diploma or GED

Tools

Legal Process certification

Job description

This is a hybrid position in Miami Lakes, FL.

JOB SUMMARY

Receives and manages all levies, garnishments, freezes and summons received by BankUnited and responds to all subpoenas, as well as other miscellaneous legal issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Facilitates/fulfills research documentation requests in Legal Demands.
• Administrates all limited guardianship accounts and remits court ordered checks.
• Establishes and maintains liaisons with law firms and attorneys.
• Negotiates reimbursement from law firms to the bank for research required by legal demands and court orders.
• Ensures that summonses, complaints and garnishments are sent to the law firm in a timely manner.
• Accepts and maintains logs for legal demands served.
• Facilitates the management of limited special asset loans to ensure compliance with agreements.
• Prepares invoices and dispatches documents to requesting agencies.
• Remits funds in appropriate time frame or per court order to legal agencies.
• Seizes funds from account holders per demand from legal agencies, i.e. Department pf Revenue, IRS etc.
• Maintains logs for Legal Demands files which are sent to storage.
• Interstate air travel may be required.
• Assists other department staff as needed.
• Administers the intake, review, research, processing, tracking, and response of legal demands served upon the Bank, including subpoenas, garnishments, levies, restraining notices, tax levies, and other legal process; coordinates with internal business units and requesting parties as necessary to ensure accurate, complete, and timely responses and compliance with applicable legal and regulatory requirements.
• May perform any or all of the duties listed above.
• Responsible for the Grand Jury memorandums and the Grand Jury master log and to ensure that the BSA/AML and Quality Assurance Departments are notified of Grand Jury subpoenas received.
• Responsible for ensuring that general ledgers are balanced correctly each month.
• Ensure that copies of all defined documents and paperwork are scanned and stored electronically and that originals are stored in the appropriate file.
• Adheres to and complies with applicable, federal and state laws, regulations and guidance, including those related to anti-money laundering (i.e. Bank Secrecy Act, US PATRIOT Act, etc.).
• Adheres to Bank policies and procedures and completes required training.
• Identifies and reports suspicious activity.

QUALIFICATIONS

Education

• Associate's Degree or an equivalent combination of education and experience preferred.
• HS Diploma or general education degree (GED); required.

Experience

• Minimum of three years related experience in banking operations and/or managing legal process or an equivalent combination of education and experience preferred.

Licenses and Certifications

• Legal Process certification preferred.

Additional Information

• Candidates residing in locations within BankUnited's footprint may be given preference.

BankUnited is an Equal Opportunity Employer. BankUnited does not discriminate against individuals on the basis of race, creed, color, gender, religion, national origin, age, disability, veteran status, pregnancy, marital status, citizenship status, sexual orientation, gender identity, genetic information, or any other classification protected by applicable laws.