Legal Secretary, Probate Litigation

Plona Partners; Houston (TX); On-site; USD 80,000 - 95,000; Full time

Job summary

Plona Partners in Houston, TX seeks a Legal Secretary for Probate Litigation to support attorneys with drafting and filing pleadings, managing calendars, and client communications.

This role requires at least 5 years of litigation support experience, strong proofreading and document formatting skills, and proficiency with Word, Outlook, and Excel. NetDocuments experience is a plus; the firm offers a fast-paced environment and opportunities in probate matters.

Qualifications

• Minimum 5 years supporting attorneys in a litigation practice.
• Strong knowledge of litigation procedures, court rules, deadlines, and e-filing.
• Experience supporting multiple attorneys and juggling priorities.
• Exceptional proofreading, formatting, organization and communication.
• Advanced skills in Word, Outlook and Excel; NetDocuments is advantageous.
• Probate/estate/trust experience preferred but not required.

Responsibilities

• Draft, edit, proofread, and format pleadings, letters, and legal documents.
• Prepare and file documents in state, federal, and probate courts.
• Assist attorneys with discovery, filings, and case management.
• Maintain organized electronic case files using the firm's document management system.
• Manage attorney calendars, deadlines, client communications, and scheduling.
• Coordinate meetings, conference calls, travel arrangements, and other administrative logistics.
• Assist with new matter openings, conflict checks, and practice administration.

Skills

Litigation procedures knowledge

Deadline management

Multi-attorney support

Proofreading & formatting

Discretion & confidentiality

Tools

Microsoft Word

Outlook

Excel

NetDocuments

Job description

Position: Legal Secretary, Probate Litigation

Law Firm: Top 10 Ranked in Texas

Location: Houston, TX

Target Salary: $80,000 - $95,000 (DOE) with OT and Bonus as additional compensation

Key Responsibilities

• Draft, edit, proofread, and format pleadings, correspondence, memoranda, engagement letters, and other legal documents.
• Prepare and electronically file documents in state, federal, and probate courts.
• Assist attorneys with discovery, court filings, and litigation case management.
• Maintain organized electronic case files and documentation using the firm's document management system.
• Manage attorney calendars, deadlines, client communications, and scheduling.
• Coordinate meetings, conference calls, travel arrangements, and other administrative logistics.
• Assist with new matter openings, conflict checks, and general practice administration.

Qualifications

• Minimum of 5 years of experience supporting attorneys in a litigation practice.
• Strong knowledge of litigation procedures, court rules, deadlines, and electronic filing systems.
• Experience supporting multiple attorneys and managing competing priorities.
• Exceptional proofreading, document formatting, organizational, and communication skills.
• Advanced proficiency in Microsoft Word, Outlook, and Excel.
• Experience with NetDocuments is advantageous.
• Probate, estate, trust, or fiduciary litigation experience is preferred but not required.
• Ability to exercise discretion, maintain confidentiality, and work independently in a fast-paced legal environment.