LEGAL SECRETARY II

Arizona Department of Administration; Phoenix, Tucson (AZ, AZ); Hybrid; USD 30,000 - 56,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan

Sick leave

Vacation with 10 paid holidays per yr

Life insurance

Job summary

The Arizona Attorney General’s Office is seeking a Legal Secretary II to provide legal secretarial support to the Assistant Attorneys General. The role includes drafting and typing correspondence, pleadings, motions and legal forms, and independently preparing correspondence.

This position may offer the ability to work remotely within Arizona up to two days weekly, based on performance and business needs. Multiple divisions statewide provide diverse opportunities.

Qualifications

• Knowledge of word processing programs, legal terminology and forms.
• Experience with service of process procedures and confidentiality.
• Ability to manage multiple deadlines and work independently.

Responsibilities

• Prepare pleadings, correspondence and legal documents for cases.
• Calendar court dates, hearings and deadlines in the case system.
• Coordinate service of process and travel for in-state/out-of-state matters.

Skills

Word processing

Legal terminology

Service of process

Confidentiality

Court procedures

Attention to detail

Oral and written comm

Interpersonal skills

Time management

Case management

Docketing

Education

Legal secretary training

Tools

ATLAS case management

Microsoft Office

Job description

ATTORNEY GENERAL (DEPT OF LAW)

LEGAL SECRETARY 2

Job Location

Address: STATEWIDE

Posting Details

Salary: $29,822-$55,602*

Grade: 16

Closing Date: Continuous

Job Summary

The Arizona Attorney General’s Office (“AGO”) is seeking Legal Secretary II to provide legal secretarial support to the Assistant Attorne y Generals. The position will prepare a variety of correspondence, pleadings, motions, legal forms and independently prepares correspondence.

This position may offer the ability to work remotely, within Arizona, up to two days a week, based upon the department's business needs and continual meeting of expected performance measure s.

Legal secretaries support the following legal divisions:

• Criminal Division - Current # of openings: 5 (Phoenix-4, Tucson-1)
• State Government Division - Current # of openings: 3
• Child and Family Protection Division - Openings available statewide
• Civil Litigation Division - Current # of openings: 0
• Solicitor General’s Office - Current # of openings: 3

*For more information about specific divisions, such as salary ranges and section descriptions, please click on the division hyperlinks above.

Job Duties

• Duties include, but may not be limited to, preparation of legal pleadings and documents necessary to process cases on behalf of the client; drafting and typing correspondence; answering inquiries from the client, court personnel, and others regarding case activity and status; coordinating and following up on service of process including communicating with the process servers and locate unit; entering all calendar events, deadlines, and case activities in case management database (ATLAS) to track progression of activities, reflect case status and generate follow through action; independently generating legal forms needed in all types of actions and other projects as assigned.
• Calendar court appearances, hearings, depositions, meetings and other functions; docket all case pleadings, correspondence, and suspense deadlines in legal files (case management system). Open, maintain and close files in accordance with office standards. Make travel arrangements and complete necessary documentation for in-state and out-of-state travel.
• Review incoming correspondence and pleadings and refer to appropriate attorney. Review outgoing material for consistency with office policy, grammatical construction, clerical error; ensure that legal documents and enclosures are complete and in order.

Knowledge, Skills & Abilities (KSAs)

• Knowledge of word processing programs, legal terminology and legal forms.
• Knowledge of service of process procedures.
• Understanding of the attorney/client relationship including the need for confidentiality and discretion.
• Knowledge of rules and procedures of all Arizona State courts and a variety of federal courts.
• Extensive knowledge court procedures and applicable time-frames.
• The principles, concepts, practices, methods and techniques common to a modern law office.
• Oral and written communication.
• Interpersonal relationships.
• Skill in composing various complex legal correspondence and pleadings.
• Grammar, punctuation, spelling, basic editing, and formatting of a wide variety of legal documents.
• Word processing and transcribing skills.
• Ability to work with interruptions and adapt to changing priorities.
• Ability to work as part of a team.
• Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information.
• Ability to work independently.
• Ability to track and follow through on voluminous court actions in various states.
• Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
• Ability to organize, prioritize and perform varied tasks and track multiple deadlines simultaneously.

Selective Preference(s)

Ideal Candidates will have extensive experience as a legal secretary or completion of a legal secretary/paralegal training program.

Pre-Employment Requirements

• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be considered.
• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

• Student Loan Assistance
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us

If you have any questions, please feel free to contact Human Resources at [phone] or email us at [e-mail]. During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at [phone] or via e-mail at [e-mail]. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: [phone], Fax: [phone].

Advertised

Advertised: 02 Mar 2023 US Mountain Standard Time

Applications close: