Legal Secretary I

St. Charles County Government; Missouri; Hybrid; USD 40,000 - 55,000; Full time

Job summary

St. Charles County Government seeks a legal support professional to assist prosecutors with trial preparation and data entry across multiple case management systems. The role involves handling confidential information and coordinating documents and media for court use.

Responsibilities include preparing discovery, scheduling hearings, and assisting with court filings via Missouri Case.net, REJIS, CJIS and related systems. A background check is required and some telecommuting may be available.

Qualifications

• General/technical high school diploma or GED required.
• Legal secretarial training preferred.
• 1-3 years of experience in legal support or secretarial roles.
• Knowledge of Prosecutor by Karpel and Missouri CaseNet is a plus.
• Experience with court filings and case management systems is ideal.

Responsibilities

• Enter warrant applications, open and close cases in case management systems.
• Scan, upload, and organize documents and electronic media for prosecution.
• Prepare, transcribe, and edit legal documents for trials and proceedings.

Skills

Data entry

Trial preparation

Confidential information handling

Education

General/technical high school diploma or GED

Legal secretarial training

Tools

REJIS

CJIS

MULES

DWITS

ACOM

Adobe Acrobat Pro

Microsoft Word

Excel

PowerPoint

Job description

Job Description

The purpose of this position is to provide legal support, trial preparation and coordination of information and data entry into various case management systems for prosecutors and team leaders related to warrant applications, traffic, misdemeanor, felony, and civil cases. This position may telecommute occasionally.

• Enters warrant applications, opens cases, and closes cases in case management systems. Enters various confidential information relating to prosecution.


• Scans or uploads all documents, photographs, videos, and other electronic media into case management systems.


• Prepares, transcribes, and edits legal documents to be used in trials and legal proceedings.


• Electronically files documents with the court through the Missouri Case.net system.


• Orders, retrieves, subpoenas, reviews, scans, uploads, and redacts confidential information and documents including but not limited to criminal histories, warrant applications, medical and scientific records, photos, videos, and assessments.


• Reviews and troubleshoots the viewing of electronic media for all staff and prosecutors. Contacts places of origin for electronic media to troubleshoot the viewing of media for use in prosecution.


• Prepares court and hearing schedules. Maintains and coordinates calendars. Checks trial dockets, enters and tracks dates for trials, hearings, court announcements, and other proceedings.


• Prepares discovery and meets with law enforcement officers and defense attorneys when necessary.


• Verifies all discovery has been ordered/received and sent to defense attorneys.


• Sends transcripts to witnesses for signatures or corrections. Provides witnesses with proper information necessary to prepare for trial. Calls off witnesses when necessary.


• Runs and reviews criminal histories and other information using REJIS, CJIS, MULES, DWITS, ACOM, and other electronic systems. Enters DWI information into DWITS. Orders certified records/priors and authenticated priors.


• Schedules depositions.


• Creates, files, organizes, scans, and retrieves files from various locations in the office, archives, and numerous data bases. Shreds files, documents, and electronic media.


• Trains other staff as needed. Instructs staff in the operation of various computer systems. Prepares instructional materials for staff.


• Answers and directs incoming telephone calls as appropriate.


• Maintains and coordinates calendars.


• Backup for receptionist, including telephone and public windows.


• Accepts, processes, and applies payments for restitution and delinquent tax.


• Opens, files, and takes appropriate action on delinquent tax cases, garnishments and restitution matters.


• Generates restitution/collection correspondence to defendants and victims.


• Performs other duties as assigned.

Requirements

Education

General/technical high school diploma or GED equivalent

Legal secretarial training

Certifications

REJIS and CJIS certification may be required within one year of employment.

Job Experience

1-3 years of experience

Legal secretarial experience

Knowledge, Skills And Abilities

Knowledge of Prosecutor by Karpel and Missouri CaseNet preferred. Knowledge of Adobe Acrobat Professional including creating and modifying PDFs. Knowledge of Microsoft Word, Excel, and PowerPoint.

Employment is dependent on successfully passing a full criminal background check.