Legal Secretary (Hybrid)

California State University, Office of the Chancellor; Long Beach (CA); Hybrid; USD 82,026 - 100,254; Full time

Benefits offered by this job

Comprehensive health, dental, and vision benefits

Generous vacation plan

15 paid holidays per year

Tuition waiver for eligible family members

Mandatory membership in PERS

Job summary

The California State University, Office of the Chancellor in Long Beach is seeking a Legal Secretary for a hybrid role. This position requires proficiency in drafting and processing legal documents, with a strong emphasis on California state laws. Ideal candidates will have over 7 years of experience as a legal secretary and must possess a high school diploma; a bachelor’s degree is preferred.

Benefits include comprehensive health coverage, generous vacation, and additional perks such as a tuition waiver program for eligible family members. The anticipated salary range is up to $91,140 annually, based on experience and qualifications.

Qualifications

• Minimum typing speed of 55 words per minute.
• Proficiency with Microsoft Word and Adobe Acrobat required.
• Knowledge of California state and federal laws essential.
• 7+ years experience as a legal secretary preferred.

Responsibilities

• Prepare legal documents and pleadings according to court rules.
• Use software like Microsoft Word and Adobe Acrobat for document processing.
• Interact with court clerks and legal services statewide.
• Organize and maintain filing systems including office and electronic files.
• Handle office tasks, including travel arrangements and telephony.

Skills

Typing speed of 55 words per minute

Proficiency in Microsoft Word and Adobe Acrobat

Knowledge of California state and federal laws

At least 7 years of experience as a legal secretary

Education

High school diploma

Bachelor's degree preferred

Tools

eCounsel

NetDocs

Deadline Assistant

Job description

Legal Secretary (Hybrid)

Join our team at the California State University, Office of the Chancellor, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach. We provide a premium benefits package that includes comprehensive health, dental, and vision coverage; generous vacation; 15 paid holidays; a tuition waiver program (also for eligible family members); mandatory membership in the California Public Employees Retirement System (PERS); and more details in the benefits package.

Salary

The anticipated salary hiring range is up to $91,140 per year, commensurate with qualifications and experience.

Work Arrangements

Flexibility to telecommute two days a week, with three days on site at the main headquarters in Long Beach, California.

Benefits

• Comprehensive health, dental, and vision benefits
• Generous vacation plan
• 15 paid holidays a year
• Tuition waiver education program (applies to eligible family members)
• Mandatory membership in the California Public Employees Retirement System (PERS)

Responsibilities

• Prepare, format, proofread, and process legal pleadings, briefs, subpoenas, and other documents complying with federal, state, and local court rules.
• Use Microsoft Word (Styles) and Adobe Acrobat to create, bookmark, merge, and manage electronic documents; maintain court calendars; perform electronic filing and service.
• Interact statewide with court clerks, deposition, and attorney services.
• Prepare and process all forms of communication within and outside the California State University, including proofreading and formatting.
• Open and maintain office files, both hard copy and electronic.
• Maintain calendars, make travel arrangements, prepare travel requests and reimbursements, and handle other CSU administrative forms.
• Answer telephones and perform office tasks such as filing, copying, scanning, indexing, and organization.
• Troubleshoot basic computer, telephone, and printer issues and perform basic office repairs.
• Process invoices and membership dues, and run errands across multiple buildings.
• Support designated attorneys, paralegals, and the Assistant Vice Chancellor and Chief of Staff; cover other attorneys/paralegals when secretaries are unavailable.

Qualifications

• Minimum typing speed of 55 words per minute.
• Proficiency with current computer platforms and software applications, including legal pleading/document formatting, Microsoft Word (tables of contents, authorities), and Adobe Acrobat.
• Knowledge of California state and federal laws.
• At least 7 years of experience as a legal secretary.
• High school diploma required.

Preferred Qualifications

• Experience using eCounsel, NetDocs, or Deadline Assistant.
• Bachelor’s degree preferred.

Application Period

Priority consideration will be given to candidates who apply by June 30, 2026. Applications will be accepted until the job posting is removed.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination on the basis of race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self‑disclose by contacting the Senior Human Resources Manager at (562) 951‑4070.

Title IX

Apply via the Notice of Non‑Discrimination on the Basis of Gender or Sex and contact the Title IX Coordinator at https://www2.calstate.edu/titleix.

E‑Verify

This position requires new hire employment verification through the E‑Verify program. If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and management positions (i.e., H1‑B visas).

COVID‑19 Vaccination Policy

Per the CSU COVID‑19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who access office and campus facilities follow the CDC and California Department of Public Health vaccination recommendations appropriate to their age, medical condition, and other relevant indications.

Out of State Employment Policy

As a State of California Employer, CSU requires all employees upon date of hire to reside in California. As of January 1, 2022, the CSU Out‑of‑State Employment Policy prohibits hiring of employees to perform CSU‑related work outside the state.

Background Check

The Chancellor’s Office requires that the selected candidate successfully complete a full background check, including a criminal records check, prior to assuming the position.