Legislative Administrative Assistant

California State University, Office of the Chancellor; Long Beach (CA); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Health, Dental, and Vision benefits

Vacation plan

15 paid holidays a year

Tuition waiver education program

PERS membership

Comprehensive Benefits Package

Job summary

California State University, Office of the Chancellor, seeks a Legislative Administrative Assistant to provide executive-level support to the legislative advocacy team in Sacramento. The role includes handling confidential correspondence, coordinating bill analyses and schedules, and interfacing with Legislature and Governor’s Office staff.

The position requires strong organizational and writing skills, knowledge of the legislative process, and the ability to manage complex calendars and

Qualifications

• Associates degree or equivalent with at least three years of administrative experience.
• Knowledge of the legislative process and California procedures.
• Strong written and verbal communication; ability to work with senior staff.

Responsibilities

• Input, maintain and track legislative bill information using departmental tracking software.
• Coordinate calendars and meetings for the legislative team.
• Draft, edit and distribute official reports and legislative correspondence.
• Handle highly confidential materials related to collective bargaining and legislative strategy.

Skills

Organizational skills

Verbal and written communication

Legislative process knowledge

Interfacing with executives

Education

Associates degree or equivalent

Bachelor's degree preferred

Job description

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legislative Administrative Assistant. The CSU Chancellor's Office is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $55,008 per year, commensurate with qualifications and experience.

Work Arrangements

This position is located in Sacramento, CA.

Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Sacramento, California.

Premium Benefits

• Comprehensive Health, Dental, and Vision Benefits
• Generous vacation plan
• 15 paid holidays a year
• Tuition waiver education program (also applies to eligible family members)
• Membership in the California Public Employees Retirement System (PERS)
• More details here: Comprehensive Benefits Package

Classification

Confidential Administrative Support I

Position Information

The California State University, Office of the Chancellor, is seeking a Legislative Administrative Assistant to provide executive-level administrative support primarily for the legislative advocacy team in Sacramento, including handling highly confidential and sensitive matters involving labor and employment issues in the state governmental sphere including confidential correspondence and legislative proposals/efforts as part of legislative strategy and collective bargaining.

The incumbent is responsible to complete tasks as assigned, including but not limited to: planning, scheduling, and coordinating legislative activities; developing and coordinating complex calendars and meeting schedules with an understanding of the legislative team’s priorities; managing bill analysis process and bill tracking process; drafting reports, bills summaries and copyediting correspondence and other official documents with independent judgment and discretion; interfacing with staff of the Legislature and Governor’s Office as well as the Board of Trustees and high level Chancellor's Office staff; updating and maintenance of the ASR website; assisting and backing up the Manager, Operations & Administration (MOA); using tact and good judgment in responding to requests for information and/or interpretations of actions taken or policies and practices implemented; and other duties as may be assigned.

Responsibilities

Legislative Advocacy Team Support

• Inputting, maintaining and tracking legislative bill information using departmental bill tracking software and running bill reports as requested.
• Communicating with legislative bill coordinators, including notification of legislative deadlines.
• Managing bill analysis process, including forwarding bills for analysis to Chancellor's Office bill coordinators and following-up as necessary.
• Organizing and maintaining electronic and hard copy files.
• Ensuring that bill positions are accurately reflected on all documents, including ASR website.
• Drafting, editing and distributing official reports and legislative correspondence involving independent judgement.
• Copyediting legislative correspondence and other official documents for legislative team.
• Handling highly confidential and sensitive materials, including confidential correspondence and bill information regarding collective bargaining and legislative strategies on sensitive topics.
• Interfacing with staff members of the Legislature and State Administration.
• Monitoring, calendaring, and reporting on legislative proceedings as requested.
• Acting as a backup to the MOA and MURA on systemwide conferences and other workflow needs.
• Maintaining legislative contact database and distribution lists.
• Attend internal staff meetings.
• Planning, scheduling, and coordinating legislative visits for Trustees, budget advocacy, and senior level executives, including preparation of briefing materials.
• Scheduling legislative meetings for ASR AVC and DSR.
• Support planning and execution of ASR events as needed.

Administrative Team Support

• Answer primary phone line for office, handling callers’ requests and transferring them to appropriate staff.
• Replace printer ink, refill paper, let MOA know of needed supplies, collect and distribute mail.
• Other admin duties as needed/assigned.

Qualifications

• Position requires a minimum of an Associates of Arts or an equivalent degree and at a minimum of three years of progressively responsible administrative experience, preferably in a legislative or advocacy office. Bachelor's degree preferred but not required.
• Demonstrated organizational ability and ability to manage complex processes.
• Knowledge of the legislative process and protocols, preferably in California.
• Ability to clearly communicate verbally and in writing.
• The incumbents' legislative experience should imbue them with specific knowledge of the legislative process, rules, and committee functions and activities. Incumbent must possess a professional demeanor, advanced writing and proofreading skills, a comfort level working with website, and an ability to interface with senior level executives and California legislators or senior level legislative staff.

Application Period

Priority consideration will be given to candidates who apply by October 27, 2026. Applications will be accepted until the job posting is removed.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at [phone].

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor's Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor's Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

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