Legal Secretary: Flexible Hours & Remote Options

Law Offices Of The Public Defender; Albuquerque (NM); Hybrid; USD 35,000 - 52,000; Full time

Job summary

The Law Offices Of The Public Defender in Albuquerque, NM seeks a legally oriented secretary to perform standardized secretarial duties using legal terminology and documents. Flexible work options, including teleworking, are discussed with the hiring manager.

Responsibilities include reception, filing, dictation, preparing routine correspondence, scheduling court dates, and assisting in filing and court docket preparation. A high school diploma or GED with related clerical experience is required.

Qualifications

• High school diploma or GED with six (6) months of directly related clerical and/or secretarial experience utilizing legal terminology, procedures and documents.
• Any combination of education from an accredited college or university in a related field, and/or direct work experience may substitute for the required education and experience.
• Must possess and maintain a valid driver's License.
• Employment eligibility to work with the Law Offices of the Public Defender (LOPD) in the U.S. is required; visa sponsorship is not offered.
• This position is covered by a collective bargaining agreement and all terms apply.

Responsibilities

• Provides uniform secretarial, reception and administrative services in support of the District Office.
• Performs clerical duties such as photocopying, faxing, filing and collating.
• Performs administrative duties such as providing information to callers, taking dictation, composing and typing routine correspondence, and reading and routing incoming mail.
• Files correspondence and legal documents in office filing system.
• Ensures proper indexing and filing of original legal documents.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Schedule, court dates, meetings and appointments and coordinate conference calls.
• Process eligibility applications for services rendered to the indigent to include money collection and explain reimbursement contracts.
• Create and/or manage a well-organized filing system.
• Review, prepare and utilize web-based programs for preparation of court dockets and other legal documents.
• May conduct the daily court and mail run, requiring current and valid driver's license as well as current Defensive Driving Certification.
• Performs related and other duties as assigned.

Skills

Secretarial duties

Legal terminology

Administrative support

Education

High school diploma or GED

Related college coursework substitution

Job description

The Law Offices Of The Public Defender in Albuquerque, NM seeks a legally oriented secretary to perform standardized secretarial duties using legal terminology and documents. Flexible work options, including teleworking, are discussed with the hiring manager.

Responsibilities include reception, filing, dictation, preparing routine correspondence, scheduling court dates, and assisting in filing and court docket preparation. A high school diploma or GED with related clerical experience is required.