Legal Secretary (CSE) 25-13

Illinois Attorney General (IL); Rock Island (IL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading government office is seeking a legal secretary to perform critical clerical work involving legal terminology and court procedures. The successful candidate will manage office duties and assist staff attorneys in case preparation, requiring strong communication skills and operational competence in office machines. An in-office presence is mandatory for this role, reflecting the importance of supporting legal procedures effectively.

Qualifications

• 2 years legal secretarial or business college and 1 year secretarial experience.
• 3 years secretarial experience or related experience in legal services is preferred.
• Physical ability to file information and operate office machines.

Responsibilities

• Typing memoranda, pleadings, motions, and orders.
• Maintaining detailed files and scheduling appointments.
• Proofreading documents and managing clerical processing for case preparation.

Skills

Effective oral and written communication skills

Ability to operate automated office machines

Education

Completion of 2 years legal secretarial or business college

High school graduate (GED)

Tools

PC specializing in Word Perfect

Job description

Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court procedures; types memoranda, depositions, pleadings, motions, rulings, pre-hearing reports, orders, petitions, briefs and vouchers; plans, schedules, initiates and performs the clerical processing necessary for preparation of cases by staff attorneys; proofreads documents; receives and screens public by telephone and in person; makes appointments; arranges for transportation, accommodations and conferences; types attorneys' case reports and legal manuscripts and revises as necessary; composes and types correspondence involving application of policy as well as general or routine matters; maintains detailed files.

Knowledge, skill and mental development equivalent to completion of 2 years legal secretarial or business college and1year secretarial experience or high school graduate (GED) and 3 years secretarial experience or related experience preferably in a legal services environment or an equivalent combination of training and experience. Effective oral and written communication skills. Physical ability to file and duplicate information which includes bending, stretching, stooping, and lifting of up to 15 pounds. Ability to operate automated office machines and equipment (prior training or work experience on PC specializing in Word Perfect preferred). Attendance is an essential function of this position.

This position requires in office attendance.