Legal Secretary - Austin

McGinnis Lochridge; Austin (TX); On-site; USD 55,000 - 65,000; Full time

Job summary

Join a leading law firm as a Legal Secretary in Austin, providing essential administrative support to a team of litigation attorneys. This role involves scheduling, document management, and coordinating legal filings while adhering to strict deadlines. Ideal for candidates with strong organizational skills and a passion for the legal field, this position offers a full-time role with competitive pay and a business casual work environment.

Benefits

Competitive salary

Excellent benefits

Paid training

Parking allowance

Paid leave time

Business casual work environment

Qualifications

• Proficient in Microsoft 365 and Adobe Acrobat.
• 3+ years litigation experience or vocational training.
• Strong communication and professional attitude.

Responsibilities

• Schedule depositions and maintain attorney calendars.
• Draft and format legal documents.
• E-file documents in state and federal courts.

Skills

Communication

Detail-oriented

Time Management

Education

Bachelor’s Degree or equivalent litigation experience

Tools

Microsoft 365

Adobe Acrobat

Emburse

iTimeKeep

iManage

Job description

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About McGinnis Lochridge

For almost 100 years, McGinnis Lochridge has provided legal expertise through its offices in Austin, Houston, Dallas, McAllen and Decatur, Texas. We are the oldest law firm founded in Austin and have more than 70 attorneys throughout the firm. McGinnis Lochridge provides legal counsel on litigation, arbitration, and transactional matters in business and financial matters serving clients in many areas of Texas’ most predominant industries, including oil and gas, electric energy, employment & labor, corporate, technology, land use, environmental, water and real estate, among others.

About McGinnis Lochridge

For almost 100 years, McGinnis Lochridge has provided legal expertise through its offices in Austin, Houston, Dallas, McAllen and Decatur, Texas. We are the oldest law firm founded in Austin and have more than 70 attorneys throughout the firm. McGinnis Lochridge provides legal counsel on litigation, arbitration, and transactional matters in business and financial matters serving clients in many areas of Texas’ most predominant industries, including oil and gas, electric energy, employment & labor, corporate, technology, land use, environmental, water and real estate, among others.

McGinnis Lochridge offers competitive salary, excellent benefits, paid training, parking allowance, paid leave time, and a business casual work environment.

Job Summary

The Legal Secretary currently provides administrative support services for a group of four Litigation attorneys (environmental, oil & gas, and personal injury). This position may also be asked to handle additional office administration duties.

Key Responsibilities

• Schedule and coordinate depositions, court reporters, and videographers.
• Input information into time and billing, customer relationship management, and document management systems
• Draft, type, format, and revise many different types of legal, agency, and business documents.
• Calendar deadlines from incoming mail, pleadings, and hearings.
• E-file in state and federal courts and make service on opposing parties.
• Maintain files and indexes.
• Schedule appointments, receive and make telephone calls, open and sort mail, make travel arrangements, and perform other administrative duties.
• Maintain privacy rules by not revealing information other than to the appropriate parties involved in a legal action.
• Other duties as assigned.
  
  

Requirements

• Bachelor’s degree or 3+ years litigation experience or training from a business/vocational school or other legal education. A combination of education and experience may be considered.
• Proficient with local, state, and federal filing rules, elementary legal procedures, and legal and business terminology.
• Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Excellent written and verbal communication skills.
• Familiar with any enterprise time and billing system, preferably Emburse and iTimeKeep.
• Familiar with any customer relationship management system.
• Familiar with any document management system, preferably iManage.
• Proficient with transcription equipment and able to transcribe.
• Detail oriented and able to prioritize, multi-task, and work well under pressure.
• Professional, polite, and positive client-centric attitude.
  
  

Work Location:

• Full-time in office to start, then opportunity for hybrid
  
  

How To Apply

Interested applicants should send a cover letter and resume to [e-mail] with the subject line: Legal Secretary - Austin Position.

McGinnis Lochridge is an equal employment opportunity employer.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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