Legal Secretary / Assistant

Kiernan Trebach; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Short/Long Term Disability

401(k) & Profit Sharing

Life and A&D Insurance

Flex Spending Program

Job summary

Kiernan Trebach LLP in Boston, MA seeks a seasoned Legal Secretary/Assistant with 5+ years of experience to support multiple lawyers’ litigation matters. The role emphasizes efficient document handling, calendar management, and trial preparation in a dynamic civil litigation defense firm.

The ideal candidate will draft and format legal documents, file motions, and coordinate travel while maintaining diligent time entry and billing edits.

Qualifications

• 5+ years of litigation secretarial experience.
• Strong knowledge of court filings in local Circuit and District Courts.
• Excellent organizational skills and ability to meet deadlines.
• Proficient in Microsoft Office.
• Proactive, self-starting, and able to anticipate attorney needs.

Responsibilities

• Process outgoing certified mail documents and subpoenas.
• Draft and format letters and legal documents.
• Schedule depositions.
• Coordinate travel arrangements.
• Enter time and manage calendars.
• E-file motions and pleadings.
• Organize discovery materials and assist trial prep.
• Process records and manage expense reports.
• Perform general office administration.

Skills

Organizational skills

Microsoft Office

Proactive work style

Document management systems

Attention to deadlines

Education

High School Diploma or GED

Job description

Legal Secretary / Assistant

Kiernan Trebach LLP | Boston, MA

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About the Firm

We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small business owners. We take pride in knowing our clients, understanding what they want, and exceeding their expectations.

The Role

We are seeking a SEASONED Litigation Legal Secretary/Assistant with 5+ years of experience to join our team. Your role will be to join our team at our growing Boston, MA office and support multiple lawyers’ litigation matters.

What You Will Do

As a Legal Secretary/Assistant in our Boston, MA Office, the following duties would be expected of you:

• Processing of outgoing certified mail documents and subpoenas.
• Drafting and Formatting Letters and Legal Documents
• Scheduling Depositions
• Managing Travel Arrangements
• Time Entry
• Calendar Management
• E-Filing Motions and other Pleadings
• Organizing Discovery Materials
• Trial preparation
• Processing Records
• Billing Edits
• Managing Expense Reports
• Other General Office Administration Functions

What You Will Bring

Our ideal candidate will have 5+ years of relevant experience and the following credentials/skills:

• High School or GED.
• Strong working knowledge of document preparation requirements and filing procedures for Court submissions in local Circuit and District Courts.
• Strong organizational skills with the ability to prioritize and meet deadlines.
• Microsoft Office proficiency.
• Proactive work style, taking initiative to anticipate attorney needs.
• Familiarity with document management systems.

Benefits

• Medical, Dental, Vision
• Short/Long Term Disability
• 401(k) & Profit Sharing
• Life and A&D Insurance
• Flex Spending Program

Why You'll Love Us

At Kiernan Trebach LLP, we commit our talents and energy to continue a decades-long practice devoted to defense litigation and counseling the Firm’s clients on issues that affect their potential for litigation. Kiernan Trebach represents clients on a national basis, and maintains twelve offices in nine states plus the District of Columbia, with local presence in several others. Our lawyers have appeared in the courts of over 35 states and territories.

Equal Opportunity Statement

**Kiernan Trebach LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard for race, ethnic background, color, religion, sexual orientation, age, gender identity, national origin, veteran status, disability or genetic information.**