Legal Secretary, AmLaw50 (Hybrid)

Plona Partners; San Francisco (CA); Hybrid; USD 70,000 - 110,000; Full time

Job summary

A leading law firm in San Francisco is seeking a Legal Secretary to manage legal documents, coordinate client communications, and oversee workflow systems. The role requires attention to detail and strong organizational skills, with a hybrid work schedule.

Responsibilities

• Coordinate and track various legal matters.
• Create, edit, format, and proofread legal documents.
• Communicate directly with third parties on behalf of attorneys.

Job description

Position: Legal Secretary

Law Firm: Top 20 Ranked Globally

Location: San Francisco

Onsite Schedule: Hybrid

Target Salary: $70,000 - $110,000 (DOE) with OT and Bonus as additional compensation

Job Description:

1. Coordinate and track various legal matters.
2. Create, edit, format, and proofread legal documents such as agreements, contracts, and plans.
3. Prepare and finalize legal documents for e-Filing and PACER submissions.
4. Communicate directly with third parties, including clients, other companies, and institutions, on behalf of attorneys.
5. Develop and oversee systems to manage client workflow, tasks, and documentation.
6. Maintain documents within the firm’s file management system.
7. Organize conference calls and client meetings.
8. Handle new client matter requests, including approvals, conflict searches, and new matter letters.
9. Review and edit bills and related reports, ensuring prompt responses to billing inquiries.
10. Manage client matters in Serengeti.
11. Maintain electronic and paper files following firm and client guidelines.
12. Monitor and manage attorney calendars.
13. Arrange travel and coordinate attorney expenses using Chrome River.