LEGAL SECRETARY 2

Arizona Department of Administration; Phoenix (AZ); Hybrid; USD 10,000 - 60,000; Full time

Job summary

The Arizona Department of Administration seeks a Legal Secretary II to provide vital administrative support for the Administrative Law Judge (ALJ) Division. This role involves managing judicial dockets, preparing legal documentation, and maintaining efficient communication. The position may offer flexible remote work options within Arizona, striving for a healthy work-life balance. Join a team dedicated to legal excellence and employee welfare.

Benefits

Sick leave

Paid vacation with 10 holidays

Health and dental insurance

Life and long-term disability insurance

Optional short-term disability insurance

Qualifications

• Knowledge of Arizona Workers' Compensation laws.
• Ability to manage a heavy workload with high accuracy.
• Experience with judicial case management systems.

Responsibilities

• Maintain the judicial docket in specialized legal areas.
• Prepare legal notices, subpoenas, and orders.
• Schedule hearings and maintain confidential files.

Skills

Organizational skills

Typing skills

Oral and written communication skills

Tools

Windows

Google Suite

Word

Excel

Computer-based legal case management systems

Job description

Categories : Administrative Support / Customer Service, Legal / Investigations / Adjustment / Compliance

INDUSTRIAL COMMISSION

Are you ready to work for an exceptional state agency that works to protect the life, health, safety and welfare of the employees in the State of Arizona? Apply with us! The Industrial Commission of Arizona (ICA) is committed to the highest standards of compliance, demonstrating leadership in all areas, and teaching and working with employers and employees to make them successful. A thriving workforce in Arizona is what we strive for and work towards each day.

Legal Secretary 2

Job Location :

Administrative Law Division

Address : 800 W Washignton St

Posting Details : Salary : $20.0962

Grade : 16

Job Summary :

The purpose of this Legal Secretary II position is to provide the necessary administrative support for the Administrative Law Judge (ALJ) Division.

This position may offer the ability to work remotely after training, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties :

This position is responsible for maintaining the judicial docket in specialized legal areas including Workers' Compensation and other areas within the jurisdiction of the Industrial Commission. This position is responsible for preparing legal notices, subpoenas, orders and awards, as well as scheduling hearings with multiple parties, maintaining confidential files, organizing and summarizing legal documents and information, composing general correspondence and responding to inquiries regarding the hearing process and applicable procedures. Additionally, this position provides administrative support for ALJ Division reporting by accurately capturing and conveying hearing statistical information.

Knowledge of

• Arizona Workers' Compensation laws, rules and legal principles;
• Legal forms and formats sufficient to prepare orders and decisions and to compose general correspondence;
• General law office or judicial office policies and procedures for legal case management and legal docket management;
• Windows, Google Suite and Word, Excel, computer-based legal case management systems and portals, as well as office equipment such as copiers and transcribers;
• English grammar and usage, in addition to legal and medical terminology sufficient to effectively prepare judicial orders, decisions and correspondence.
• The Arizona Management System (AMS) concepts.

Skill in :

• Organizational skills;
• Typing skills, word processing, and proof reading skills;
• Oral and written communication skills;

Ability to :

• Effectively manage projects and meet deadlines;
• Manage a heavy workload with a high level of accuracy and production;
• Review and interpret ALJ Division computer reports; understand laws, rules, policies and procedures;
• Interpret ALJ case management transaction histories and provide guidance on complicated transaction scenarios;
• Effectively and accurately use legal case management computer systems and computer portals;
• Recognize and engage those with different backgrounds, characteristics, and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.

Selective Preference(s) :

Ideal candidates will have :

• Knowledge of Arizona Workers' Compensation claims processing procedures and the

administrative hearing process.

• Experience with judicial case management systems.

Pre-Employment Requirements :

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits :

The Industrial Commission of Arizona offers a comprehensive benefits package to include :

Sick leave

Vacation with 10 paid holidays per year

Health and dental insurance

Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work / life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement :

You will be eligible to participate in the state employee health / disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.

Contact Us :

The State of Arizona is an Equal Opportunity / Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

Advertised : 03 Jun 2025 US Mountain Standard Time