Legal Secretary

Grand Traverse County Michigan; United States; On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical plan

Vision plan

Dental insurance

Vacation and holidays

Retirement benefits

Tuition reimbursement

Job summary

Grand Traverse County is seeking a legal secretary to independently provide confidential litigation support to the Prosecuting Attorney's office. You will gather and analyze information, file documents with courts, and maintain records with careful attention to deadlines.

The role requires high school graduation and at least three years of related legal experience. Knowledge of AS-400 and Prosecutor by Karpel is expected, with strong English communication and confidentiality skills.

Qualifications

• Graduation from High School or GED; three or more years of related legal experience required.
• College coursework may substitute for up to one year of experience.

Responsibilities

• Provides litigation and confidential administrative support to attorneys.
• Assembles information into proper legal form and maintains document flow.
• Processes, researches, analyzes legal information and prepares reports and correspondence.
• Transcribes legal dictation, conferences, and interviews.
• Delivers accurate and courteous customer service on policies and practices.

Skills

Legal terminology

Litigation support

Prosecutor by Karpel

Microsoft Word

AS-400

Education

High School diploma or GED

College coursework substitute for up to 1 year experience

Tools

Prosecutor by Karpel

Microsoft Word

AS-400

Job description

Grand Traverse County is a team of passionate and incredible people who are committed to providing responsive, effective quality service to our up-north community. We strive to be a leader in innovative, effective, collaborative, and sustainable county government. We offer stable work environments and competitive salaries to both full- time and part-time employees. Understanding the many challenges facing today’s professionals and families, we offer a competitive compensation package including an impressive list of benefits and time off.

Job Description:

Primary function of this job is to independently provide legal secretarial and confidential litigation support to the Prosecuting Attorney’s office including gathering and analysis of information requiring subjective judgment within defined parameters. Employees work as part of a team and are responsible for ensuring that the team meets its objectives.

Employees must meet the minimum requirements, conditions of employment, and be able to successfully perform all essential duties and responsibilities with or without reasonable accommodations.

PRIMARY DUTIES AND RESPONSIBILITIES (may include but are not limited to the following)

• Provides litigation support as well as confidential administrative support to attorneys.
• Assembles information into proper legal form, files with appropriate court, and maintains control over the flow of documents, records, and files.
• Processes, compiles, researches, and analyzes legal information, and prepares and verifies reports, correspondence, and other documents utilizing applicable software, within established procedures.
• Transcribes legal dictation, conferences, and interviews.
• Provides comprehensive customer service, including delivery of accurate, prompt, and courteous assistance on complex policies, guidelines, and standard practices to internal and external customers, both verbally and in writing.
• Sorts, files, and maintains materials and filing systems (paper, computer or imaging), retrieves file materials, and keeps a record of file movement.
• Schedules and maintains department calendars and ensures court deadlines are met.
• Uses a wide variety of office machines such as printers, personal computers, facsimile machine, postage machine, adding machine, scanners, and copiers.
• Uses a wide variety of office software such as Microsoft Word, AS-400 and Prosecutor by Karpel for case management

EDUCATION, FORMAL TRAINING, AND EXPERIENCE (minimum requirements)

• Graduation from High School, or G.E.D.
• Three (3) or more years of related legal experience is required.
• College level course work in a related field may substitute for up to one year of experience

CERTIFICATIONS, LICENSES

• None required.

CONDITIONS OF EMPLOYMENT (minimum requirements - legal or contractual pre- employment obligations and/or requirements, such as drug testing, background check, etc.)

A background check may be required initially and periodically for an individual hired, transferred, reclassified, promoted, or currently working in this job. Appointment to or continued employment in this job is contingent upon a satisfactory background check which may include, but is not limited to: confirmation of a persons’ identity; review of criminal conviction records; verification of educational degree, license, or certificate required for the position; review of Department of Motor Vehicles records; Department of Justice fingerprint scan; and/or drug and alcohol testing as required and allowable by law. A satisfactory background check is defined as the absence of a criminal history record which bears a demonstrable relationship to the applicant’s or employee’s suitability to perform the required duties and responsibilities of the position.

DISTINGUISHING CHARACTERISTICS

Highly organized individual able to handle large case load and good communication skills for interaction with attorneys as well as the public. Work involves gathering and analyzing information to determine the best course of action, based on general guidelines or rules of operations. This requires the use of judgment to choose alternatives, many of which may be correct, but one is better than another depending on the situation. Errors at this level could cause serious, but short-term consequences involving significant financial impact or cost, reduced service to the public, and/or strong negative citizen reaction requiring intervention from a higher-level manager and could impact others outside of the department.

Compared to the Office Specialist classification, work requires specialized legal skills.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND OTHER REQUIREMENTS

• Work is performed in an office environment
• May be required to reach with hands and arms; sit; stand; talk and hear; use hands to finger, handle, or feel
• May be required to lift/move up to 50 pounds (such as a box of paper)
• May be required to work directly with criminal suspects or prison inmates.

KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES (minimum requirements)

• Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
• Specialized knowledge of legal principles and practices
• Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners and telephones
• Skill in use of personal computer software, including spreadsheet development and word processing
• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers, and representatives of other agencies.
• Skilled in researching and resolving problems in order to ensure compliance
• Ability to develop, layout and implement clerical procedures and operations from general instructions
• Ability to comprehend, process and apply both verbal and written skills appropriate to the job
• Ability to explain complex policies and processes in layman’s terms
• Ability to accurately organize and maintain paper documents and electronic files
• Ability to maintain the confidentiality of information and professional boundaries
• Able to use County resources effectively and efficiently

Compensation:

Starting Hourly Rate: $20.92 USD

You really should see what we have to offer:

• Medical: The County offers employees a high-deductible plan through Priority Health. To help cover the cost of the deductible, Grand Traverse County will deposit a contribution amount up to $2,000 into an employee Health Savings Account every year. You may also direct deposit funds into this account every pay period.
• Vision: The County provides a no cost plan for employees. We also offer an enhanced plan through EyeMed.
• Dental: Our dental insurance provider is Delta Dental. You will pay no costs or premium for diagnostic and cleaning services.
• Wellness: Grand Traverse County is committed to creating a culture of health. We provide a variety of incentives and programs that allow you to live a healthy lifestyle.
• Employee Recognition: We highly value our employees, which we show by providing our employees awards and recognition throughout the year, and on anniversary dates.
• Tuition Reimbursement: Employees are reimbursed up to $5,250 annually for enrollment in courses at an accredited college, university, or trade school.
• Vacation: Grand Traverse County provides a generous amount of vacation days to benefitted employees so you can spend time with family and friends.
• Holidays: The County gives you 12 days a year to celebrate holidays. Beyond these 12 days, you will receive additional floating holidays to use at your discretion.
• Personal Leave: Employees receive up to 72 hours annually depending on contract, to use for appointments, take care of family needs and other personal reasons. Employees are paid every year for unused personal leave up to 40 hours.
• Parental Leave: Employees may take up to 6 months of leave to begin at birth or date of adoption of their child.
• Retirement: Grand Traverse County offers a defined contribution through MERS. The plan includes a generous match that fully vests after 6 years of employment.
• 457(b) Retirement Plans: The County also offers optional 457(b) deferred compensation and Roth retirement plans with matching contributions up to an approved amount, based on applicable contract provisions.
• Life Insurance: Benefitted employees automatically receive life insurance.
• Short Term Disability: The County provides a plan through Mutual of Omaha, which pays two thirds of your salary or wages for a maximum of 182 days.
• Long Term Disability: The County provides a plan through Mutual of Omaha, which pays 60 percent of your salary or wages for a maximum of 24 months.